Administrative Assistant Real Estate

SHIRLEY J. WASHINGTON

**** **** **** *****

Chicago, Illinois 60609

Home: 773-***-****

Cell: 773-***-****

Office: 773-***-****

PROFESSIONAL STRENGTHS

Over 30 years of professional experience as an Administrative Assistant;

excellent organizational, time management, written and verbal communication

skills; goal oriented and the ability to handle, and complete multiple

complex tasks; extensive knowledge and utilization of Windows/MS

Word/Excel, Oracle; Power Point, Access, Adobe, Outlook, Internet

Interfacing, shorthand and dictaphone transcription

PROFESSIONAL EXPERIENCE

Chicago Public Schools, Chicago, IL

1998 - Present

Administrative Assistant - Facilities and Maintenance

. Provides high level administrative support to the Senior Budget

Manager - Solely responsible for contractor payments for all new CPS

schools and renovations; assistance in managing capital purchases and

maintaining tracking of funds; prepare and maintain account analysis

and reconciliation spreadsheets; acts as liaison between all impacted

parties to troubleshot and resolve invoice issues, ensuring timely

remittances; serves as a liaison between CPS departments and operating

units in the resolution of day-to-day administrative and operational

problems; and composes responsive correspondence to various vendors

and contractors.

Administrative Assistant - Department of Procurement & Contracts

. Provided administrative support to the Director of Vendor Management -

Interaction with contractors, vendors, and schools to assure

conformity with contracts; assistance in the review and issuance of

CPS vendor applications and numbers; follow up and confirmation of

vendor contract compliance; scheduling of meetings and telephone

conferences with various employees and vendors; composed responsive

correspondence, various data reports and spreadsheets; prepared and

maintained monthly departmental vendor activity report.

Legal Secretary - Law Department

. Provided legal secretarial support to the Affirmative Litigation

Department - Developed cases by scheduling arbitrations, depositions,

preparing and forwarding citations and subpoenas, drafting petitions,

motions and discovery; prepared a variety of legal documents including

complaints, answers, motions, discovery, memoranda of law, etc.;

reviewed various legal documents to assure that all relevant materials

are complete and conform to pertinent laws, rules, and regulations;

served as liaison between CPS attorneys, city staff, contracted

attorneys, outside attorneys, court personnel, and witnesses;

organized cases by establishing and organizing files, establishing

calendars, and preparation of appellate briefs; maintained attorney's

calendars, to include scheduling appointments.

SCARIANO, KULA, ELLCH & HIMES, Chicago, IL.

1996 - 1998

Legal Secretary

. Provided legal secretarial support to a former Appellate Court Judge

- Assistance in management of client case portfolio (inclusive of Cook

County School Districts, Municipalities, and Real Estate);

interaction with school district superintendents and school board

members/personnel; scheduling and preparation for hearings of

mediation/arbitration; gathering and preparation of hearing documents,

transcription of arbitration/mediation hearing documents, editing and

maintenance of legal documents, contracts and agreements; composition

of correspondence, reports, etc., extensive travel and meeting

arrangements; handled the tasks of recording and transcribing minutes

of meetings as per requirements

BANK OF AMERICA, Chicago, IL

1976 - 1994

Administrative Assistant - Real Estate Department

. Provided assistance in management of real estate account portfolio.

Drafted and prepared property reports, contracts, leases, rental

agreements, and property appraisals.

Weekly on-site property inspections and walkthroughs; extensive

interaction with property managers, contractors, lessees, and clients;

drafted and finalized correspondence, interpreted property appraisals,

lease agreements, and closing documents; handling of extensive travel and

meeting arrangements, calendar management, weekly expense reports;

response and follow up to incoming call and inquiries; recording and

transcription of meeting minutes as requested.

Administrative Assistant - Multinational Banking Department

. Provided executive -level administrative support to the Multinational

Banking Department,

Document preparation of the reconcilements of troubled loans; composed

and remitted responsive correspondence to corporate borrowers; prepared

and maintained interoffice reports, spreadsheets and interoffice files;

response and follow-up to various borrower/client concerns; scheduled and

attended company meetings for the purpose of transcription of minutes;

extensive arrangements of domestic and international travel, calendar

management, meeting scheduling, and reconciliation of weekly expense

reports.

EDUCATION

Real Estate Education Group, Inc., Chicago, IL

1995 - 1996

Real Estate Salesperson's License

Computer Learning Center, Chicago, IL

1994 - 1995

Certificate - Computer Systems Programming

Kennedy-King College, Chicago, IL

1975 -1976

Business Administration

References

Available upon request

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