Administrative Assistant Manager

Ruth E. See

Herndon, VA *****

Email: ****.***@*****.*** Phone: 703-***-****

FINANCIAL EXPERIENCE

The Society of State Leaders of Health and Physical Education, Reston,

Virginia

Finance and Operations Manager August 2001-

June 2011

Payroll and Benefits Administration

. Prepared payroll in collaboration with payroll service. Provided

payroll service with updated state and federal tax information as

supplied by tax agencies.

. Prepared bank reconciliation statements for all accounts.

. Managed bank accounts online, including money transfers and bill

paying.

. Maintained employee benefits records.

Managed Accounts Payable and Accounts Receivable

. Generated client invoices.

. Prepared expense reports for verification and approval.

. Prepared monthly expenditure spreadsheet for supervisor.

. Prepared accounts payable using QuickBooks software and generated

checks for signature.

. Utilized Authorize.net, which handles credit card payments, to

research payments and resolve problems.

General Financial Management

. Assisted accountant with annual audit by providing documentation and

explanation of procedures.

. Prepared tax forms for contractor, including W-9s and 1099s.

. Prepared financial reports for staff using QuickBooks.

. Worked with accountant to provide accurate and timely financial

reporting.

. Reviewed and solved accounting problems in a timely manner.

OPERATIONS EXPERIENCE

. Provided administrative support for staff in their work to complete

specific objectives and activities of SSLHPE's cooperative agreements

with the U.S. Centers for Disease Control and Prevention-Division of

Adolescent and School Health (DASH).

. Served as liaison for administrative tasks related to our landlord and

their business office.

. Managed general administrative tasks such as mail processing,

maintenance of supply and material inventories, and other specific

operations of the office as assigned.

. Collected and maintained personnel records for employees as required

by payroll service, accountant and state and federal government.

PROFESSIONAL EXPERIENCE

Finance and Operations Manager

Financial Administrative Assistant

Administrative Assistant

Society of State Leaders of Health and Physical Education

1900 Association Drive, Suite 100

Reston, VA 20191

August 2001 to June 2011

Continuing Medical Education Coordinator

Department Secretary/Library Assistant-Medical Library

Department Secretary-Medical Affairs

Winchester Medical Center

1840 Amherst Street

Winchester, VA 22601

August 1992 to May 2001

Circulation Assistant

Project HOPE

Millwood, VA

SKILLS

Proficient in use of MS Office Suite, QuickBooks Pro (Non-Profit),

shorthand and transcription. Excellent verbal and written communication

and interpersonal skills.

Contact this candidate