Administrative Assistant Manager

Nicole Salomone

Local Address: *** **** **. **********, **

Current Address: *** ****** ***. *** **** Lindenwold, NJ 08021 ~ 856-904-

**** ~ ****************@*****.***

Objective

Professional with over ten years of administrative support experience

seeking to bring Human Resources and research skills to provide senior

manager/executive support.

Computer Skills

ABRA, AccessAnywhere, Adobe Reader, AllScripts, DocUManage, Groupwise,

HTML, IDX, Medquist, MS Office 2003/2007 (Excel, FrontPage, Outlook,

PowerPoint, Publisher, Word), ProType, Skytel, WPM: 70

Experience

Einstein Medical Center - Philadelphia (Previously: Albert Einstein Medical

Center) May 2010 - Present

Medical Secretary II

Provide administrative support for Cardiology and CT Surgery departments,

including a Regional Administrator:

. Point person between management and staff to organize and create a

filing structure for two years of patient files, which had been

overlooked

. Created employee attendance program, in Excel, to assist clinic

manager in tracking employee time off and trained manager on how to

efficiently utilize it

. Point person between interdepartmental secretaries to create and

distribute monthly on-call schedule for CT Surgery

. Interpret doctors' dictation, perform additional research, and

complete related forms for patient cases

. Schedule, compile agendas/materials and PowerPoint presentations for

(inter)departmental meetings and lectures

. Access patient information, charts, & schedules in AllScripts,

AccessAnywhere, IDX, Medquist, & DocUManage

. Create forms and templates for clinic in both hard copy and electronic

formats

. Other administrative duties, include: license/certification renewals,

billing assistance, and reimbursement requests

National Association of Pediatric Nurse Practitioners (NAPNAP)

October 2004 - March 2010

Administrative Assistant II

Started as a temporary employee in June 2004, hired as an Administrative

Specialist in Oct 2004. Promoted to Administrative Assistant II in January

2010

Simultaneously supported the Director of HR, Finance and Administration and

Director of Membership, Chapters and Communication

HR, Finance, Administration

. Coordinated recruitment process, including: posting jobs, screening

resumes, scheduling/performing interviews, candidate responses,

compiling new hire paperwork, and assisting with orientation

. Managed company-wide initiatives, such as the company health fair and

Bring Your Son/Daughter to Work Day

. Created disaster recovery plan and business continuity plan, to OSHA

and CDC specifications

. Coordinated paperwork for annual evaluations and tracking attendance

requests

. Created and produced monthly staff newsletter

. Coordinated quarterly teleconference meetings for Awards Development

Committee in this country and overseas

. Assisted with reorganization and rewriting of employee handbook and

policy and procedure manual

. Continuous tracking of legal changes, such as COBRA and FMLA

. Coordinated travel reservations for Executive Board, staff members, and

volunteers

Membership, Chapters, and Communication:

. Coordinated marketing strategy for attracting new Sustaining Members

and advertisers

. Maintained content on multiple association web pages in MS Office or

HTML

. Coordinated paperwork, shipping, and exhibit set up for conferences

. Created and maintained association Facebook page

. Placed website and newsletter advertisements for outside vendors, and

coordinated billing

Brinks, Inc.

Payroll Coordinator

March 2003-June 2004

Duties additional to those listed below:

. Assisted the FBI with legal research in theft cases; assisted company

Safety Department with research for workers compensation and other

legal cases

. Coordination of weekly payroll for 70+ employees, calculating

adjustments, end of the year attendance payouts/bonuses, and

verification/distribution of ADP reports

. Reviewed applications and resumes of prospective employees

. Compiled new hire paperwork, including ID cards, fingerprinting, and

orientation information

Administrative Assistant

Provided support to Sales, Human Resources, Billing, Transportation and the

Branch Manager:

. Created and maintained databases containing information on current and

previous employees

. Implemented and managed process to write and catalogue attendance

related disciplinary notices

. Created e-contracts, calculated rate increases, assisted in the

comparison of current revenue vs. projected revenue, and reorganized

the hard contract filing system

. Conducted past employment verifications

. Tracked employee hours, truck mileage, gas usage, and phone/extension

listings, in Excel

. Office duties included: creation of signs, memos, and templates in

PowerPoint, Excel, and Word, mail monthly invoices, answer 7-line phone

system, coping, filing, faxing

Elite Personnel

Recruiter (Part-time)

November 2002-March

2003

. Researched resumes, set up interviews, and informed candidates of

hiring decisions

DataTactics

Field Recruiter

April 2002-

October 2002

. Screened, recruited and scheduled candidates for medical market research

studies, and transcribed interviews

Receptionist

. Provided front desk support: answered a 7 line phone system, greeted

guests, and signed for packages

. Transcribed medical interviews and bound reports

Lockheed Martin

Administrative Assistant

May 2001-

April 2002

. Edited, compiled, and distributed daily, monthly and statistical reports

. Created templates in PowerPoint, Word, and MS Binder (Word/Excel)

Education

Penn Foster College: Bachelors of Science: Criminal Justice Projected Graduation

Date: 2012

Penn Foster College: Associates of Science: Paralegal Graduated 2009

Studies

Volunteer Experience

International Federation of Families of Missing Persons from Armed Conflict

2010

Research Assistant

The Angel Forum

2009

Resume Writer

House of Hugs

2008

Resume Writer

References Available Upon Request

Contact this candidate