Project Manager Accounts Payable

Venessa Sphabmixay

**** ** ******* ***** ( Escondido, CA 92025

Cell: 858-***-**** ( Email: ***********@*****.***

CAREER FOCUS: Accounts Receivable/Accounts Payable/Bookkeeper

Progressive experience with many aspects of Accounts Receivable and

Accounts Payable.

Works independently to complete projects. Conscientiously investigates

discrepancies. Involved in all phases of customer transactions from

reviewing contracts to setting up correct invoicing and signing off on

final invoice, ensuring that all costs have been billed.

Key Value-Offered Qualifications

Meticulous Attention to Detail ( Customer Service ( Issue Resolution (

Report Generation

Professional Experience

SCIENCE APPLICATION INTERNATIONAL CORPORATION, San Diego, CA 1996-2010

Accounts Receivable Professional, 2004-2010

. Oversaw work of 3 Billing Analysts to ensure accuracy; reviewed

approximately 200 invoices per month.

. Represented department in new customer set-up teleconferences with

Project Control, Project Manager, Project Accountant, and Contract

Representatives. Reviewed Project Set up Checklist as part of SOX

compliance.

. Reviewed invoices in EDI system to electronically approve for

submission to DFAS.

. Reviewed the result of unbilled analysis and unbilled code on Accounts

Receivable Analysis report. Trained new Analysts on systems,

processes, and procedures.

. Prepared and reviewed final invoices at completion of project to

ensure all components were billed correctly with no outstanding

charges.

. Participated in conversion and training from Standard Billing Template

to Deltek/Costpoint.

. Reconciled MOCAS paid contract.

. Pulled invoice documentation as requested by DCAA.

. Reviewed contract and documented project file when required of

submission via WAWF.

Accounts Receivable Analyst, 2002-2004

. Processed billings on Governmental and Commercial for Cost Plus Fixed

Fee, Time & Materials, Level Of Effort, and Firm Fixed Price contract

type.

. Entered invoices into EDI system to electronically approve.

. Setup new customer invoices in accordance with award contract, cost

proposal, and within FAR clause.

. Created invoice structure.

. Performed collection calls to delinquent accounts; recorded comments

into BUCCS database system.

. Performed parallel system conversions from manual macro-based process

to Standard Billing Template.

. Created debit and credit memos when necessary.

. Analyzed unbilled amount and unbilled coding on Accounts Receivable

Analysis report.

Purchasing Expediter, 2001-2002

. Expedited parts and materials ordered by buyers.

. Purchased moderate dollar value items.

. Served as liaison between buyers to research if vendor shipped

necessary part; investigated shipping issues.

. Obtained mandatory certificates of compliance and shelf life

certificate from suppliers. Requested Return Material Authorization

and complete shipping request.

. Prepared weekly open purchase order status reports and distributed to

buyers.

. Worked with buyers, engineers, and managers to resolve invoices,

purchase orders, good receipts issues.

Accounts Payable Specialist, 1996-2001

. Reviewed expense reports, travel advances, PO invoices, Non-PO

invoices, subcontracts, and consultants.

. Verified invoices, G/L coding, processed in a batch, and entered into

SAP system.

. Matched invoices to goods receipts and purchase order.

. Familiarized with sales and use tax.

. Recorded problem issues into Microsoft Access database.

. Reviewed statement and collection notice to research disputed amount.

. Prepared special check run to meet daily deadline and down payment for

subcontract.

. Prepared wire transfer and foreign currency draft invoice.

COUSIN'S WAREHOUSE, San Diego, CA

1995-

1996

Inventory Clerk

. Assisted with cycle counting inventory.

. Performed purchase order entry, reviewed purchase order and finalized.

. Distributed open purchase order report to buyers.

EPISCOPAL COMMUNITY SERVICES, San Diego, CA

1990-1995

Accounts Payable Bookkeeper

. Processed invoices check requests, expense reports, travel advances,

petty cash, subcontracts, lease and rentals.

. Verified invoices, G/L coding, processed in a batch and input on

system.

. Reviewed report for appropriate approval prior to check run.

. Performed weekly check runs, prepared checks for signature, and check

matching.

. Prepared manual check as necessary or processed off cycle checks.

. Reconciled accounts payable subsidiary ledger with control account.

. Reconciliation of payments.

. Generated, filed, and maintained invoices, reports, purchase order and

carbon copies of checks.

. Prepared 1099 at year-end. Set-up new vendor and maintained vendor

master.

. Completed year end by providing copies of unprocessed invoices with

g/l coding for accrual purposes for controller.

. Assisted with vendor, auditor, and departmental inquiries.

. Reviewed statements, researched and resolved disputable account.

EDUCATION & COMPUTER SKILLS

Associate of Science in Business Administration

MESA COMMUNITY COLLEGE, SAN DIEGO, CA

Computer Skills

Microsoft Office: Word, Excel, Outlook, Access

Accounts Payable and Receivable Databases:

Costpoint, SAP, Hyperion, Cognos, Standard Billing Template, BRIO, SIMIS,

DDA, BSA, BUCCS, CDMS, MAS90

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