Management Manager
Resume:
William Menjivar
Oakton VA, 22124
E-mail:*********@*****.***
Summary
I have several years of experience as a Records Management analyst in
support of various defense and federal agency clients (DTRA, DESC, JIEDDO,
NIH, DLA, and FBI). Through my work on various contracts, I have been able
to experience implementing records management structure through
assessments, physical inventorying, and collaborative working groups with
other contractors and government personnel. I have performed a full range
of Records Management handling activities including records entry,
classified document redaction, declassification, and scanning hard copies
into soft copy format. I am also versed in prevailing Office of Secretary
of Defense policies on document governance and have worked with all
pertinent DD forms and Administrative Instructions (AI) in support of
document management. I hold an active DOD Top Secret/SCI Clearance.
Professional Experience
September 2009- Present
McNeil Technologies, Management Analyst - Joint Improvised Explosive Device
Defeat Organization (JIEDDO)
Member of Records Management Team task to implement a records program
into a JIEDDO satellite office. Served as temporary Team lead while a
more permanent Team Lead was indentified. Trained all 15 members of the
team in JIEDDO records management procedures. Participated in working
group which developed project plan. Participated in working group to set
criteria's for Electronic Content Manager (ECM). Conducted assessments of
current document procedures in the organization and developed guidance
which will adhere to federal standards and make satellite office
compliant. Coordinated administrative task needed to establish a new
program in the organization. Developed and provided training that allowed
better understanding of records management processes, lead effort in
development of Records Team SharePoint portal page maintained page,
catered training for specific offices to seamlessly integrate new records
management procedures, and developed electronic infrastructure for entire
organization to use. Developed and implemented "Work area" for Action
Officers to conduct day to day operations and also implemented "Records
area" to maintain and preserve the integrity of organizational records.
Worked with IT division to identify and implement complex permission to
allow certain individuals access to restricted information.
August 2009- September 2009
Lockheed Martin, Records Analyst - National Institute of Health (NIH)
Member of Records Management Office which provided guidance to all NIH
records personnel. Task to update records inventory tracker of records
held on offsite locations and trackers of all NIH Records Custodians.
Participated in working groups to inform NIH personnel on record
management procedures and updated guidance. Submitted OF-11 and SF-153's
to NARA for approval, also shipped, and recalled records from WNRC.
December 2008 - May 2009
Millican & Associates, Record Analyst - Federal Bureau of Investigation
(FBI)
Member of Records Management Disposition Team task to analyze FBI records
and update current FBI Disposition Schedule. Interviewed subject matter
experts and determined if current record dispositions are comprehensive,
also submitted SF-115's to NARA for approval.
September 2008 - November 2008
Bearing Point Management & Technology Consulting, Consultant - Defense
Logistic Agency (DLA)
Member of Implementation team tasked to develop and deploy new Records
Management Office; Created POAM, conducted inventory assessments,
developed guidance and policy. Conducted interviews for better
understanding of records created in Defense Energy Support Center (DESC)
a sub organization of Defense Logistic Agency.
April 2008 - August 2008
Millican & Associates, Records Analyst - Federal Bureau of Investigations
(FBI)
Member of tiger team that travels to FBI field offices to conduct
inventory assessments; evaluate and record preparedness; train local
staff in usage of TRIM; and manage and correct system usage. Packaged,
tracked, and shipped closed records to FBI Archives for storage,
scanning, and destruction. Additionally, used TRIM to input popular case
records to assist in tracking the preparedness of a massive records
movement.
October 2007- April 2008
McNeil Technologies, Inc Records Liaison - Joint Improvised Explosive
Devise Defeat Organization (JIEDDO)
Served as Project Leader for 13 office divisions that initiated a
Records Management program for the science and technology agency
responsible for developing, testing, and fielding counter- improvised
explosive devices (C-IED) capabilities to the war fighter. Used the AI
Number 15 ("OSD Records Management Administrative Procedures and Records
Disposition Schedules") to implement record procedures to track, recall,
establish accountability of the records life cycle, and followed
stringent security measures without the use of new software. Assisted in
documenting records through the use of drafting SF-135s. Supported
records disposal process at WNRC through coordination with the JIEDDO
personnel. Met with 13 offices on a daily basis to create and implement
their individual schedules and fielded questions from government
personnel about them. Participated in video teleconferences (VTC)
meetings to assess Records Management in Hot Zones in the Middle East and
addressed more effective ways to follow record procedures in a war
environment. Created training modules on conducting assessments and RM
application and delivered training to local and foreign government
personnel and new contractor team members. Developed user friendly
materials to help records creators better understand new procedures.
Tracked progress of the project by keeping multiple charts and databases
updated, so the Records Officer could give briefings to the Chief of
Staff and JIEDDO directors on a weekly basis.
January 2007 - October 2007
McNeil Technologies, Inc Junior Records Manager - Defense Threat Reduction
Agency (DTRA)
Member of Records Management Team that won 2007 Records
Administration Conference (RACO) award hosted annually by the National
Archives. Reviewed and approved Office File Plans and tracked submittal
information. Worked with government personnel to update office plans in
accordance with policy requirements. Received and tracked Records
Managers/Records administrators Appointment Letters, due annually from
each office. Assisted in retiring records - to include drafting initial
SF-135 paperwork and box lists for review, retrieving boxes from the
retiring offices, reviewing contents of boxes against the box lists, and
arranging for the boxes to be sent to the WNRC (either via DTRA mail room
for unclassified boxes or obtaining a DTRA van and assisting the PM/Task
Leader in delivering boxes to the WNRC for classified boxes).
Contributed to training and marketing materials, and reviewed the Records
Management inbox daily, responded to routine correspondence. Assisted
the Task Leader and contract team project manager as directed.
July 2003-January 2007
McNeil Technologies, Inc Junior Records Manager - Records and Document
Imaging (Multiple Contracts)
Performed full range of records management support functions across
multiple contracts
Responsible for the timely transport and pick up of classified
material for the customer and to other McNeil locations. Prepared and
scanned classified information into database to be delivered to
customers. Performed other routine document management activities
including creating Tabs and GBC binding and organizing inventory for
clients such as Dunwoody Press. Responsible for filling "temporary"
positions and training temps for various contracts. Supported Vice
President of Operations business development efforts. Researched various
government websites for business development opportunities. Conducted
searches on Ebuy and FedBiz for information on upcoming and current
active contracts. Formatted potential procurements daily for review by
VP. Supported McNeil Proposal efforts by generating Freedom of
Information Act (FOIA) requests. Proofread and helped prepare proposals
for delivery. Tracked company waterfall (pipeline) database of upcoming
business opportunities.
Education/Awards
High School: Graduated from J.E.B Stuart High School in 2000
Member of DTRA 2007 Records Management Team that won Records
Administration Conference (RACO) award
Professional Background
Prior to my records management experience, I held various retail
positions. Most notably, I was the stockroom manager for a Pier 1 store,
responsible for managing and re-ordering store products and for the
performance of two employees.
Contact this candidate