Administrative Assistant Manager

LAYLA C. HALLAQ

**** ***** **** ******, *********, UT 84010 801-***-****

********@*****.***

Experience:

April 2008 - Current Axial Biotech, Inc. Salt

Lake City, UT

Executive Assistant/Office Manager

Assistant to the CEO, Executive VP of Sales & Marketing, Chief Medical

Consultant & Director of Finance. Responsible for maintaining calendars,

travel, presentations, & misc. projects as well as operation of the office

and administrative staff.

. Responsible for scheduling and coordinating company board meetings to

include travel, catering, and other special events.

. Coordinate all investor presentations and materials

. Organize all Executive travel including logistics & documentation

related to each business trip

. Design and format presentations, spreadsheets and department

organizational charts

. Planning, scheduling and coordination of large and small company

events

. Aggregation and distribution of weekly sales reports

. Liaison between field sales representatives & company management

. Managed team of Administrative Assistants including giving

assignments, tracking time, and giving performance related feedback

. Manage daily office operations including security, vendors, building

maintenance and property management

. Coordinated office expansion, including space planning and remodeling

. Process and track expense reports and check requests

. Answer and screen incoming calls

. Other projects as assigned

November 2007 - April 2008 Chevron Pipe Line Salt

Lake City, UT

Office Manager

Office Manager for the Salt Lake & Pocatello area teams. Responsible for

travel arrangements, meeting scheduling, and other duties to include:

. Maintain time for payroll reporting

. Payment processing of all invoices

. Maintain filing system to include all government mandated filings

. Creation and distribution of weekly and monthly reports

. Answer and screen incoming calls

. Process and track expense reports and check requests

. Planning, scheduling and coordination of department events

. Special projects as requested

February 2001 - November 2007 FranklinCovey Salt

Lake City, UT

Executive Administrative Assistant

Assistant to the Chief Financial Officer. Responsible for maintaining

calendar, travel, and assistance with miscellaneous projects. Other duties

include:

. Arrangements relating to travel including logistics and all

documentation related to each business trip.

. Project management

. Design and format presentations, spreadsheets and department

organizational charts

. Aggregation and distribution of monthly reports

. Maintain time for payroll reporting

. Coordinate and fulfill requests for company charitable contributions

. Prepare financial reports for submission to the SEC using EDGARfilings

software

. Involved with preparations for Sarbanes-Oxley compliance

. Prepare presentations and organization of company board and audit

committee meetings

. Provide back up administrative support to the Chief Executive Officer

. Answer and screen incoming calls

. Process and track expense reports and check requests

June 1996 - February 2001 Citigroup (formerly The Associates)

Salt Lake City, UT

Administrative Assistant

Assistant to the Operations Vice President of Training in travel, set-up

and program organization. Other duties include:

. Schedule, prepare, and promote training classes, including on and off-

site training for an employee base of 500

. Support a staff of 8 trainers, coordinating schedules and preparation

of training classes

. Daily written communications with both upper management and frontline

employees

Education & Skills:

Skills

. Notary Public for the State of Utah

. Skilled in Microsoft Office including Word, PowerPoint and Excel

. EDGARfilings( Financial Reporting Software

. Typing speed of 65+ WPM

. Excellent written and verbal communications

. Strong creativity skills

. Extremely Dependable, & resourceful & trustworthy

. Able to pick up things quickly & enjoy taking on new tasks

Education

1994-1996 LDS Business College, Salt Lake City, UT: General Studies,

Interior Design

1992-1994 University of Idaho, Moscow, ID: Music Education, General Studies

Contact this candidate