Manager Office

Desiree Stafford

Philadelphia, PA ***** Phone 908-***-**** Email: *******.********@*****.***

profile

Highly motivated, skillful and dedicated Executive Assistant with nine years of experience in the coordination,

planning, and support of daily operational and administrative functions.

core competencies

Effective, personable team player with unsurpassed interpersonal skills and demonstrated ability to work

well independently with minimal supervision.

Energetic contributor who successfully manages multiple priorities, and performs well under pressure

and in fast-paced, rapidly changing environments.

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling

meetings, coordinating travel, and successfully managing all essential tasks while maintaining a high

degree of confidentiality.

Self-starter who takes the initiative to improve work performance by developing and maintaining detailed

administrative and procedural processes that increase accuracy and efficiency, and achieve

organizational objectives.

Highly focused and results-oriented in supporting deadline-driven operations; able to identify goals and

priorities and resolve issues in initial stages.

Proficient in Word, Excel, PowerPoint, Outlook, and QuickBooks.

professional EXPERIENCE

CITRIN COOPERMAN, Philadelphia, PA

2011-Present

Accounting Firm

Administrative Support

General office support for Office Manager, Partners, and staff accountants.

Process accounts receivable.

File extensions, manage client database, and organize incoming tax data.

VOLUNTEERS OF AMERICA DELAWARE VALLEY, Collingswood, NJ

2009-2010

National non profit

Executive Coordinator

Provided executive support to the President/CEO, Board of Directors, Vice Presidents of Government Affairs.

Coordinate executive team meetings, prepare agenda and supplemental documentation for distribution,

and take minutes.

Supervise Office Manager and perform quarterly performance appraisals.

Assist the President/CEO in evaluating and re-defining the Office of the CEO to improve the overall

atmosphere of the Administrative Office.

Deal with direct requests from funding sources, Board of Directors, and legal counsel on behalf of or in

conjunction with the President/CEO.

Arrange travel and scheduled meetings for the President/CEO and Vice Presidents of Government

Affairs.

Prepare bi-weekly timesheets, expense and travel reports.

Desiree Stafford

Philadelphia, PA 19103 Phone 908-***-**** Email: *******.********@*****.***

Maintain client and staff confidentiality, and exercise discretion in disseminating information to facilities,

staff, and other stakeholders and in handling files and administrative records.

Desiree Stafford

Philadelphia, PA 19103 Phone 908-***-**** Email: *******.********@*****.***

REGENCY CENTERS, Bala Cynwyd, PA

2006-2009

National commercial real estate developer

Contract Administrator

Prepared and managed contracts, and provided administrative support to the construction department and

senior managers.

Recognized as a valuable team member and consistently exceeded target performance.

Improved efficiency by creating new forms to monitor the status of pending contract documents.

Developed a training manual that was used as the basis for a regional handbook for contract

administration.

Administered all contract documentation including change orders, purchase orders and budget requests,

and ensured certificate of insurance records were compliant.

Arranged travel and scheduled meetings for the construction team.

Prepared bi-weekly timesheets, expense and travel reports, and compiled data for monthly cost

projection reports.

Reviewed lien waivers and processed payables for general contractors and sub contractors.

MATARAZZO, GOLDIS & CO., LLP, Narberth, PA

2005-2006

Accounting Firm

Executive Assistant

Provided executive administrative support to Managing Partner and staff accountants.

Assisted firm administrator with the daily operations of the firm.

Prepared correspondence and financial statements.

Managed schedule and calendar for the Managing Partner and staff accountants.

Processed accounts payable and receivable.

Maintained information files, processed incoming tax paperwork, and managed client database.

DAVIS MANAGEMENT CO., INC., Cherry Hill, NJ 2000-2005

Meeting planning company and travel agency

Office Manager

Directed day-to-day office operations, provided fundamental support to the company

President, supervised administrative employees, and negotiated contracts.

Quickly promoted to Office Manager based on demonstrated initiative to take on a

leadership role.

Increased employee morale and improved database management by implementing employee

appreciation programs and developing new tracking forms.

Maintained employment files with a high degree of confidentiality, administered health

benefits, handled pre and post employment issues, provided new hire orientation,

staffed on-site programs, and planned special events.

Resolved basic hardware and software issues, and worked with contracted computer support vendors.

Desiree Stafford

Philadelphia, PA 19103 Phone 908-***-**** Email: *******.********@*****.***

Negotiated vendor contracts for building maintenance, technology, and purchased office equipment and

supplies.

EDUCATION

Bachelor of Arts, Communication Science, Temple University, Philadelphia, PA

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