Administrative Assistant Manager
Resume:
Maria Cristina L. Schwalbe
Milwaukee, Wisconsin 53220
***********@**.**.***
OBJECTIVE: Seeking a full time position that will utilize and enhance my
work experience as an Administrative Assistant
EDUCATION: Upper Iowa University, Graduated - 2008
Bachelors Degree in Human Resource Management
Milwaukee Area Technical College, Graduated - 2007
Associate Degree in Business Mid-Management
WORK EXPERIENCE:
Administrative Assistant - Gahan Marketing & Consulting 7/05-
Present
. Conferred with management and supervisors to identify personnel needs,
job specifications, job duties, qualifications and skills
. Managed calendars and scheduled company and client
. Placed job advertising in various media ands utilized internet online
recruiting sources to identify and recruit candidates
. Reviewed applications and interviewed applicants to obtain work
history, education, training, job skills and salary requirements
. Created documents by utilizing PowerPoint, Excel & Word Programs
. Screened and referred candidates for additional interviews with
managers and supervisors to ensure person-job fit
. Managed pre-employment screenings which included reference and
background checks
. Assisted other departments by providing administrative support as
needed
. Executed drug screening protocols and handled all paperwork related to
new hiring processing
. Maintained employee tracking software in order to facilitate strong
hiring and employee management decisions
. Organized and maintained file system and records for accuracy
. Provided office equipment maintenance such as changing toner in
printer, copier and fax machine and ordered office supplies as needed
Recruiter, Payroll Assistant, Administrative Assistant - Staff Right
10/03-5/05
. Screened job applicants to obtain information such as education and
work experience
. Interviewed and processed employees for new hire reporting and
training
. Informed job applicants of their acceptance or rejection employment
. Explained the organization's employment policies and referred
qualified applicants to the employing official
. Processed Payroll for in house and agency employees
. Updated and maintained employee database on daily basis
. Conducted internet research to locate resumes
. Maintained good communication and relations with employees in times of
conflict and disciplinary measures
. Supplied high degree of security with regards to employee
confidentiality
. Provided support and backup to various interoffice departments
Administrative Assistant- Badger Technical Services 11/00-10/03
. Updated and maintained employee database (RESUMATE) for contact
information daily
.
Created and modified documents such as invoices, reports, memos, letters
and financial
. statements
.
Maintained confidentiality in all aspects of client, staff and agency in
formation
.
Opened, sorted and distributed incoming correspondence, including faxes
and email
. Signed for and distributed UPS/FedEx or similarly delivered packages
.
Performed general clerical duties to include, but not limited to, bookke
eping, correspondence, and
revised forms
. Supported staff in assigned project-based work
. Assisted with overall maintenance of the organization and its offices
Regional Staffing Coordinator - HCS Medical Staffing 6/98-11/00
. Recruited employees, and scheduled shifts and processed weekly hours
for payroll department
. Posted job advertisements, screened applications, arranged and
conducted interviews, participated in selection process, and
administered pre-employment tests as required
. Provided general administrative support such as preparing
correspondence, forms and reports, arranging meetings, processing
confidential reports and documents, and tracking deadlines
. Prepared source documentation needed for new hires, effective changes
in pay, status, and or benefits
. Managed sensitive and confidential matters like personnel and employee
relations, organizational changes, planning and protecting the
security of information, data and files
. Exercised individual judgment while dealing with potential or real
troubles on own initiative and bringing them to manager's attention
. Administered and monitored new hire orientation programs
. Handled issues and inquires in unavailability of HR Manager
. Administered driving and criminal record checks
. Maintained employee database (Staff-Med) by handling changes in
employee status in timely manner
. Ensured effective reception or proper approvals on forms and enter
changes in the system
. Assistance in monitoring employee performance appraisal process
SKILLS AND ABILITIES:
. Excellent administrative and interpersonal skills, with the ability
and confidence to effectively interface with senior management and
high profile clients
. Extremely well organized with attention to detail, yet able to multi-
task in an environment of changing priorities
. Intellectually sharp, able to grasp concepts and learn quickly.
. Exhibits a professional approach, displaying good judgment and
creative problem skills
. Posses personal drive and commitment to implement innovative solutions
. Proficiency in Microsoft Excel, Word, Access, PowerPoint and Internet
Explorer
. Effective oral and written communication skills
. Skills in database management and record keeping
. Able to exhibit a high degree of confidentiality
. Accepts constructive criticism and deals calmly and effectively with
high-stress situations
. Can compile and analyze information skillfully
. Excellent interpersonal and organizational skills
. A self-starter able to work on own initiative and well in a team
environment
REFERENCES: Furnished upon request
Contact this candidate