Administrative Assistant Manager
Resume:
SUZANNE WESTRUM ***************@*****.***
Detail-oriented professional with experience in Communications and Event Planning. Background includes
SUMMARY OF
working with a team and leading coordination of special events, including Awards Gala, Festivals, Press
QUALIFICATIONS
Conferences and other events; writing feature stories, news releases, brochure copy and other written media;
and performing proficient administrative support including database management.
St. Mary’s University, San Antonio, Texas
EDUCATION
Bachelor of Arts in English/Communication Arts, 2004
Study Abroad experience in London, England, Fall 2001
Avenida Guadalupe Association, San Antonio, Texas September 2009-present
EMPLOYMENT
Communications Manager and Special Events Project Coordinator
Execute special events including sourcing venues, caterers, audio/visual, decorations, entertainment,
awards, volunteers, lining up speakers and overseeing project completion
Write remarks for speakers and create Run of Show for each event
Identify potential sponsors and participate in negotiations to secure cash and in -kind donations to fund
special events
Compose and distribute fliers and news releases to generate media attention for events and programs
Write copy and work alongside graphic designer and printer to create promotional materials publicizing
events and other programs
Discuss projects with media and set up interviews when requested
Update website content as needed
Crossroads Foundation, Hong Kong, China March 2008-April 2009
Executive Assistant to the Communications Director
Researched and wrote feature stories about upcoming international and local humanitarian aid shipments,
then published to website and pitched to other media, such as the South China Morning Post
Project managed special events, including a concert in honor of World Refugee Day and a fundraiser in
conjunction with Ben and Jerry’s ice cream shops
Supervised and coordinated tasks for interns and volunteers
Oversaw translation of written material into Chinese
Maintained calendar, coordinated meetings, and made travel arrangements for the Communications
Director
Provided general administrative support to the Communications team
Grace Point Church, San Antonio, Texas March 2006-March 2008
Administrative Assistant
Coordinated 5K Run/Walk to benefit Livestrong Foundation, including organizing volunteers, location and
route, award, timing requirements and other logistics
Maintained database of small groups, including updating meeting logistics, member names and statuses
Communicated with all leadership, both pastoral and lay, to provide assistance, including performing
updates as needed, creating documents, and making outbound calls as requested
Facilitated administration of various church programs, such as Dave Ramsey’s Financial Peace University
as well as the annual Marriage Retreat
Provided support to the Community Pastor and performed clerical tasks as assigned
American Funds, San Antonio, Texas October 2004-October 2005
Investment Processor
Received mutual funds contributions and invested them into designated retirement plans
Placed outgoing calls to brokers and retirement plan contacts to resolve investment discrepancies
Participated in weekly team meetings to discuss company procedures and upcoming policy changes
San Antonio Zoo, San Antonio, Texas January 2004-May 2004
Development Intern
Updated and cataloged donor lists from past events
Created marketing materials to solicit volunteers to participate in events
Created and distributed information packets to market membership drives to corporations and individuals
February – April 2007
Missionary Experience, Hong Kong, China
COMMUNITY
Missionary Experience, Johannesburg, South Africa November 2005
OUTREACH
Missionary Experience, Kenya, Africa June 2004
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