Project Management

Andrea L. Gillin Hynes **** Red Canyon Drive #B Highlands Ranch, CO 80130

720-***-**** cell

abgv40@r.postjobfree.com

CAREER SUMMARY

Administrative professional experienced in providing effective and comprehensive

operational support to senior executives, including a CIO. Possesses the highest degree of

integrity, confidentiality and takes initiative. Adapts to changing situations and flexible to the

needs of the organization.

EXPERIENCE

February 2011 – Present The Hertz Corporation – Oklahoma City, Oklahoma

Executive Assistant – Finance Shared Services

• Support VP, Finance Shared Services and Senior Leadership Team /Managers of Global

Finance Shared Services and their staff with calendar management, travel

arrangements (scheduling corporate jet - Europe/US travel), expense reports; reporting

materials; coordinate /communicate departmental activities; responds to

inquiries/requests with a sense of urgency/strong customer service mindset.

• Facilitate global webcasts; coordinate/facilitate town halls and telepresence meetings

within the Finance Shared Services organization and senior leadership team.

• Responsible for department correspondence, presentations, reports, recognition and

reward management. Coordinate monthly service award breakfasts.

• Responsible for meeting logistics and catering for special events. Special Projects to

include team communications/events, internal training, and community service

activities, business reviews, vendor visits and organizational communications. Assist

HR Business Partners OKC/NJ/Europe with scheduling interviews and new hire

process.

April 2009 to April 2010 Aurora Bank FSB - Littleton, CO

Executive Assistant – National Correspondent Operations Team

• Support SVP/VPs/Managers and their staff with calendar management; travel

arrangements; loan processing & mailings; employee setup/moves; meeting minutes;

expense reports; generate ePass /ATM tickets; organization/flow charts; presentations;

lunches/special events. Update spreadsheets/contact sheets & employee lists.

• Effectively communicate with all levels of management and staff within the ALS organization.

September 2008 – January 2009 T. Rowe Price – (Adecco Staffing) – Colorado Springs, CO)

Executive Assistant – Retirement Plan Services/Colorado Operations

• Support Director/Managers & 165 Associates (Retirement Plan Services); Prepared month

end reports, agendas, meeting minutes, calendar management, travel arrangements,

expense reports, associate moves, purchase orders, invoices, confirm letters,

birthday/anniversary celebrations, budgets, spreadsheets, general service requests,

staffing/org charts, special projects.

January 2007 to February 2008 Aurora Loan Services, a Lehman Brothers Co – Englewood,

CO

Executive Assistant – National Conduit & Bulk Operations Team

• Support all Executives in Operations with special projects requiring detailed knowledge of

Aurora Loan Services’ organizational structure, specific regulations, policies and procedures.

• Schedule interviews; coordinate new hire setup and employee moves. Generate and track

technology service/application requests, help desk tickets. Submit expense reimbursement

requests (People Soft).

• Prepare and distribute a variety of reports, presentations, agendas and organization charts;

calendar management, travel arrangements (Concur/Cliqbook). Coordinate special

events/catering; conferences, strategic meetings, seminars, site visits and other business

activities for department executives and other team members.

• Effectively communicate with all levels of management and staff within the ALS/Lehman

organizations.

2001 to 2006 Republic Financial Corporation – Aurora, CO

Administrative Assistant/Project Administrator – Asset Management/Special Assets

• Manage projects/ provide administrative support to the Senior Managing Director, Managing

Directors and Asset Managers with day-to-day management of their accounts (deal

resolution). Extensive travel on site visits; due diligence/project support.

• Manage/train and coordinate work of other administrative personnel.

• Mass mailings, advertising and marketing of property/equipment sales, auctions, liquidations

and foreclosures. Assist with real estate clean-up/shutdown.

• Coordinate and finalize legal review (settlement/listing/forbearance agreements, contracts,

affidavits). Negotiate settlements on property/equipment sales. Assist with A/R, monitoring

/reconciliation of loans.

• Maintain information relevant to assets in appropriate database/loan system.

• Research, hire and manage outside vendors, asset search firms, attorneys, real estate

professionals, appraisers, auctioneers and liquidation agents. Perform extensive and relevant

research on specific loans; credit reports, titles, BPOs, O&Es, D&Bs.

• Interview/hiring process; interview/review resumes, new employee setup; employee

confidentiality.

1998 to 2000 OppenheimerFunds, Inc. - Englewood, CO

Associate Project Specialist - Project Office Core Services Team

• Consulting, mentoring, training services and best practices for project managers/teams.

• Project Management Training Assistant; developed training materials, newsletters,

presentations, flyers.

1993 to 1998 OppenheimerFunds, Inc. - Englewood, CO

Associate Project Specialist/Business Administrator - Project Office Infrastructure Team

• Database maintenance/administration of time scheduling and tracking system.

• Desktop support/trouble resolution for 280 programmers and 35 project managers.

• Assist project managers/teams in Denver/NY with training; organizational changes; annual

budgets; security issues.

• Develop custom/ad-hoc project/resource reports to meet various requests from project teams

and senior management.

• Complete month-end billing process to include; system integrations/ time approvals; publish

final month-end project financial reports to management/accounting.

1987 to 1993 OppenheimerFunds, Inc. - Englewood, CO

Executive Assistant - Hardware/Software Evaluation Team

• Assist CIO & SVPs in the Corporate Technology Group with personnel issues sensitive in

nature, new hire processing/orientation; organization/managerial changes; employee files.

• Compile/analyze budget variance data/reconciliation reports and special projects.

• Assisted vendors negotiating Hardware/Software acquisitions/vendor invoices.

• Assist VP writing proposals (RFPs), reviewing maintenance agreements, generating

purchase orders. Vendor relationships. Legal review/contract negotiations.

Education/Professional Development

Senn Delaney Leadership Training; The Hertz Corporation

Project Leadership/Management Training Program; Republic Financial Corp./WisdomNet

Project Management Training; OppenheimerFunds, Inc.

Fountain Ft. Carson High School, Graduate

Member of IAAP Oklahoma Chapter

In-depth knowledge: Lotus Notes, Outlook, MS Office, Word Excel, Power Point, Internet. Concur

(travel & expense management tool).

Contact this candidate