Administrative Assistant Manager

Jacqueline M. Lewis

**** *. ********* *****

Altadena, CA 91001

Mobile 626-***-****

******.*****@*****.***

Experienced and highly skilled professional, demonstrating experience in

the dynamic cultures of both the legal and accounting fields. Adept at

supervising office structures and staffing while driving competitive and

productive key tasks and budgeting. Currently seeking a position that will

effectively utilize acquired skills and abilities in a dynamic and fast-

paced environment while providing room for professional growth.

Techno Magnet, Inc., Van Nuys, CA Office

Manager/Bookkeeper July 10-Current

. Accounts Payable/Receivable

. Prepare daily deposits, banking and daily cash position management

. Payroll Administration, Personnel/HR functions

. Collections, Credit checks

. General Administrative Assistant duties

. G/L and general journal entries, bank and credit card reconciliations

. Monitor/track budget and daily cash controls

. Reconcile invoices and discrepancies

. Manage calendar, schedule meetings and conferences

. Vendor/Customer account management, Customer account servicing

. Software- Microsoft Access, Word, & Excel, Firefox Thunderbird

. Record minutes

. Mail processing: outgoing & incoming, packages via FedEx & UPS

. Data entry and database management

. Draft business correspondence

. Manage phone inquiries, messages, and visitors

. Establish and maintain filing systems, open and close accounts/files

. Maintain general office appearance, office supplies & equipment

Instant Tax Relief, Pasadena, CA Office

Manager/Bookkeeper Jan 09-July 10

. Administrative Assistant to CPA & CTP

. Assemble & mail tax returns to clients,

. Prepare monthly client billing

. Manage calendar, schedule meetings and conferences

. Software- QuickBooks, ProSeries, Office Suite

. File LLC with State of California, Payroll taxes, quarterly payroll

deposits, etc.

. Set up new client files, working papers

. Perform monthly bookkeeping duties, data entry, maintain A/R and A/P

schedules, expense reports

. A/R, A/P, P/R, Monthly Banking duties

. Receptionist, customer service

Law Office of Richard G. Novak Pasadena, CA Office

Manager/Legal Assistant March 2005 - March 2008

. Administrative Assistant to Attorney, Paralegal, & Law Clerks.

. Filing & maintenance of file organization.

. Receptionist; Send and receive faxes

. A/R, A/P: Invoicing, receive & apply payments (QuickBooks & PCLaw),

retainers & trust account deposits, administration of reimbursement

through CJA, bank deposits, data entry.

. Bookkeeping assistance, record/post expenses, expense reports.

. Compose correspondence, generate & execute POS.

. Liaison between Attorneys, clients, prospects, experts, court staff, &

clients.

. Case & Matter management (PC Law)

. Calendar management, Schedule meetings, conferences, appearances, travel.

. Document management, court forms/documents.

. Trial preparation assistance, organization of discovery, trial notebooks

. Compile & Execute Federal & State filings; Traditional and ECF, Under

Seal filings

EDUCATION: BA in Sociology, Minor in Law & Society - Spring 2010 CSULA

Legal Secretary Certificate -July 2009 UCLA

Extension

CERTIFICATES: .PC LAW Basic Training, .Introduction to Electronic Case

Filing .National Bookkeeping Association (NBA)

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