Administrative Assistant Manager

Melinda Jo Ray

**** ****** ***** *****

Kingwood, TX 77339

936-***-****

E-mail: ************@*******.***

Summary of Qualifications

. Certified Administrative Professional (CAP)

. 12+ years experience in legal and administrative areas

. 12+ years of highly responsible secretarial/office manager experience

. 5+ years of medical experience

. Strong communication skills

. Able to coordinate multiple projects and meet deadlines

. Able to work in a professional and confidential environment

Education

. AAS in Echocardiography: Lone Star College, CyFair - May 2011

. AAS in General Studies: Lone Star College, Kingwood - 2008

. Certified Administrative Professional (CAP) - 2006

. AAS in Paralegal Studies: Kaplan College for Professional Studies -

2002

Memberships

. Houston Livestock Show and Rodeo

. Committee member - Gatekeepers

Experience

Sr. Administrative Assistant (CAP) to the Department of Symptom Research

4/2008 - 10/2009

The University of Texas M. D. Anderson Cancer Center

. Handled highly confidential documents

. Managed small office staff

. Coordinated various meetings and conference regarding the Department

of Symptom Research; arrange travel, book hotels, catering, conference

room reservations, meeting material, reimbursements for all attendees

. Arranged travel, transportation and lodging for faculty, candidates

and guests

. Prepared and processes institutional forms in timely fashion

. Composed and types memos, letters, reports

. Formatted and updated curriculum vitae

. Tracked faculties leave each fiscal year

Administrative Assistant (CAP) to the Chief of Neuroradiology

10/2006 - 4/2008

The University of Texas M.D. Anderson Cancer Center

. Provided administrative support to the Section Chief and assigned

faculty.

. Maintained Section Chief's appointment calendar providing reminders

and materials for meetings

. Answered multiple telephone lines, takes comprehensive notes,

determines priority, and delivers critical, time-sensitive messages

. Handled highly confidential documents

. Transcribed dictation for Radiologists

. Arranged travel, transportation and lodging for Section Chief,

faculty, candidates and guests

. Prepared and processed institutional forms in timely fashion

. Composed and types memos, letters, reports

. Formatted and updated curriculum vitae

. Maintained Section's administrative files

. Communicated approaching deadlines, helps to meet them

. Helped to coordinate and distribute weekly clinical schedule, arranges

for routine meetings and special lectures, establishes times/dates,

reserves conference rooms and orders catering as required

. Maintained inventory of office supplies; places orders to restock in

timely fashion.

. Assisted with special projects as assigned

PARALEGAL - Litigation

January 1999- October 2006

Fairchild, Price, Thomas, Haley & Willingham Center & Houston, Texas

Asbestos Toxic Tort defense - worked for 2 managing partners and 3-6

associates

Managed small office staff

Cases worked-up for trial and settlements (beginning to end)

Prepared Trial, Deposition and Exhibit Notebooks

Docket/Calendar management/Deposition Coordination

Data entry

Created and maintained Group and Tracking charts for each case

Reviewed, compared and tracked petitions

Prepared and filed Pre-Trial Pleadings

Ordered and Maintained Records: Medical, Billing, Employment, Pathology and

X-Rays

Created and maintained Record Tracking charts

Deposition summarization and page indexing - expert and witness

Deposition Corrections

Document Chronology

Medical Record Summarization

Internet Research - legal documents, additional information needed for

trial, etc.

Prepared Settlement Letters

Reviewed and mailed out of Client Billing

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