Human Resources Assistant

EXPERIENCE

New York University Medical Center - Recruitment & Staffing Department

New York, NY

Staffing Assistant July

**** - *******

Project Assistant March

****- **** ****

. Process new hires by reviewing all HR documentation policies and

procedures, set up with ID badge, order background checks online,

conduct I-9 information, review tax information, set up with

employee health appointments, along with orientation for work and

benefits.

. Work with recruiters on open job positions by keeping constant

communication; call and screen resumes; schedule interviews for

recruiters and manage multiple calendars simultaneously.

. Work closely with multiple departments and act as the point person

for all questions, concerns or inquiries; keep close communication

regarding interviews, candidates, processes and all follow up.

. Check references for all candidates and send out

employment/education verifications daily.

. Create new job requisitions and write appropriate job descriptions,

investigate job requisition status, start dates, and clearances

while working with compensation, transactions and benefits.

. Help with front desk reception responsibilities; work with immigration

department and have a basic knowledge of different visas (J-1, TN, H1-

B); speak with foreign nationals before/after their arrival and set up

appointments to meet with a specialist.

. Responsible for coordinating the flow of applicants and visitors

through the Recruitment & Staffing and Immigration Services offices

. Meeting and greeting incoming visitors

. Addressing inquiries and providing assistance to employees, applicants

& visitors

. Answering and screening calls

. Taking message for all Recruitment & Staffing and Immigration Services

staff

. Managing calendar and overseeing visa pickups along with visitor log

book for Immigration Services

. Packaging H1B & J1 visas and preparing foreign national files

. Running queries in People Soft, downloading resumes from email

accounts and sorting/distributing faxes and mail

. Assisting in preparation of job postings and recordings

. Performing all support functions for the internal applicant transfer

program- Steps of Success

. Monitoring office supplies request from all recruiters

. Updating weekly job postings binder and board

Pace University - Staffing & Recruitment Department

New York, NY

Human Resources Coordinator Sept 2006 -

March 2010

Human Resources Assistant August 2005-

Sept 2006

Student Assistant Sept 2004 -

July 2005

. Provide first-line person and telephone assistance to employees

(staff, faculty and visitors) and applicants regarding general

staffing and recruitment questions

. Manage the Human Resources located in the New York City Campus and

update office coverage calendars accordingly

. Process invoices for employee background checks and temporary

staffing

. Draft offer letters, tracking and responding to applicants

. Coordinate all activities related to monthly New Employee

Orientation sessions

. Offer aid with payroll matters and available work-study positions

. Input new hire employee information for all university employees

into SCT-Banner System

. Provide standard policy/procedural information

. Post student assistant positions in Pace University's online job

database and assist students in search of on-campus jobs

. Supervise and train student assistants within the department

. General clerical duties including filing/shredding and screening

phone calls

. Scanned confidential employee paperwork and maintain accurate log

. Created employee separation letters, processed employee separations

and scheduled exit interviews

. Maintained Sexual Harassment Certificates log for the New York and

Pleasantville campus

. Prepared benefit information packets with life insurance, medical

and dental forms for monthly New Employee Orientation

. Forwarded applications to department supervisors through the Global

Management system

. Provided assistance to the HR representative with special projects

such as United Way/EarthShare auctions and generated guest and

donation lists for events

American Museum of Natural History - Molecular Laboratory

New York, NY

Inside View Program Intern Nov 2003

- May 2004

. Provided administrative and general support to the Director of the

Molecular Laboratory in the museum

. Conversed with Program Coordinator to gain insight into how the

museum functions

. Researched, organized and updated the inventory of chemicals and

wastes in the laboratory

. Created database to accurately track the inventory and produced a

safety material information booklet

EDUCATION

Pace University, Lubin School of Business - Graduation: August 2008

Bachelor in Business Administration ( Major: Management ( Minor:

Psychology

ACHIEVEMENTS Pace Trustee Scholarship ( Lambda Sigma Honor ( Society

HR Generalist Certificate

COMPUTER SKILLS

. Microsoft Office (Word, PowerPoint, Excel, Access & Outlook)

. People Admin - Applicant Tracking System

. SCT - Banner

. PrimaSoft Messenger

. PeopleSoft

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