Assistant Manager

Tajuana L. Hysaw abgu8v@r.postjobfree.com

***** ****** ***** * * 0 -6 2 8 -44 0 4

PROFILE

An Executive Administrative professional experienced working in fast-paced environments demanding

Strong organizational and interpersonal skills. Self-motivated individual with the ability to work independently with

Minimal supervision and make well thought out decisions. Excellent verbal and written communication skills.

Confident and posed in interactions with Individuals at all levels. Very detail-oriented and resourceful in completing

Projects.

- Windows 95/98/00/03/07 - Internet Savvy - 15 Line phone management

- Windows Vista - Email – Lotus Notes/Outlook - Kronos Time Star

- Microsoft Office - Desktop Publisher package - Travel Arrangements

- Personnel Management - Team Building & Training - Customer Satisfaction

- Organization & Follow-Through - Complex Project Management - Event Planning

- Fundraising - Talent Recruitment - Personal Assistant

EMPLOYMENT HISTORY

Office Team/Q Mark Inc. - Executive Administrative Assistant - contract assignment 2011 - 2011

● Responsible for distribution of all corporate interoffice and external mail. Act as a Liaison between employees and Human

Resources. Maintain employee, customer and other phone contact list. Coordinate the Bi-Weekly All Hands Meeting

and take meeting minutes. Create spreadsheets as needed. Coordinate necessary signatures and routing of corporate

documents as requested.

● Maintain Managing Director’s calendar. Prepare Expense reports. Provide office/administrative orientation to new

employees. Ensure Confidentiality and security of personnel files and data. During HEDIS Season handle the invoicing for

medical records. Provide backup for monthly visa statement. Process check requests as need arise. Process invoices and

vendor payments with proper coding and forward to Accounts Payable.

● Maintains a professional workplace environment by managing the appearance of the reception area, conference/meeting

rooms and all common areas. Take full responsibility for all office supplies by taking inventory, stocking and maintaining

office products, paper products, and facility products. Ensure all copiers, printers, and fax machines are stocked with

paper. Set up new employee workstation and provide full set of routine supplies for the employees. Work alongside

Technical Support in getting new employee badges, telephone extension, any keys, e-mail address, and passwords to

different databases.

● Arrange accommodation for various remote employees. Converse with employee to determine destination, mode of

transportation, and travel dates. Coordinate and organize accommodation for the HEDIS Trainings according to the

trainers needs.

Baxter Healthcare - Sr. Executive Assistant 2005-2010

Provided Administrative support for the Senior West & East Director of Marketing Medical Sales. Tactfully engaged

●

Baxter senior leaders and investigators to meet project deadlines. Deadlines may include but are not limited

to attainment of decisions for site selection; managed due dates for invite lists, mailings and housing blocks; facilitated

recruitment of speakers; ensuring agendas and presentations were submitted by due dates; facilitation of slide review,

and presentation rehearsals.

● Key liaison and management of interactions with Baxter Corporate Meeting Planning and/or third party vendors for their

role with site selection, hotel contracting, meeting room space, meal planning, online registration, air & ground

transportation, and requests for on-site staff.

● Managed company car list, Amex corporate cards, and blackberry phones given to all remote employees.

• Facilitated and/or participated in regular status update meetings with clients and other functions created minutes,

action items, project plans and time-lines. Prepared meeting agendas, spreadsheets and graphic presentations of data,

documents and business presentations.

15% travel.

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Tajuana L. Hysaw abgu8v@r.postjobfree.com

20537 Robins Drive 7 2 0 -6 2 8 -44 0 4

Denver, CO 80249

IMA of Colorado – Executive Assistant 2001- 2005

● Offered dedicated support to CEO, Senior Associates, Project Managers, and Staff. Streamlined office operations for

Marked productivity gains, created standardized documents, highly accessible filing system, and detailed Outlook

Database storing client/vendor information. Aided CEO in meeting deadlines, scheduling meetings, and resolving pressing

Issues. Optimized billing processes, and resolved delinquent accounts. Contributed heavily to projects, preparing

estimates for site work, negotiating and finalizing contracts, and overseeing project teams to ensure on time completion.

Coordinated and assisted with office moves and remodeling. Maintained the Finance Departments appointment schedule,

And the action item list for the Red Team and other working groups as needed.

● Coordinated multiple events with budgets ranging from $10,000 to $60,000 with 200 to 1,500 attendees. Reviewed

locations, and choose venues. Ensured best rates by skillfully negotiating with suppliers, vendors, and entertainers.

Would oversee contracted team of event contributors including various musicians, photographers, and DJ if applicable.

● Directed annual events, fundraisers, and golf tournaments for various non-profit organizations. Solicited donations, for

organizational funding and silent auctions. Developed and distributed souvenir booklets, CDs, and DVDs for attendees.

Found venues for golf tournaments and attained sponsors. Led volunteer marketing efforts and sent out announcement

letters. Continually increased visibility by promoting the importance of the organization. Developed highly effective

radio and print ad campaigns that aggressively promoted the events.

● Coordinated annual weekend “plus one” weekend getaway to an all inclusive resort for Senior Management and

Their spouses. Coordinated the annual wine and women event for female business owners.

● Coordinates travel arrangements both personal and business related for the CEO & Vice President and kept track of

scheduling the corporate airplane.

● Maintained the Broncos Season Tickets and the Pepsi Center Suites and allocated the tickets to potential

clients and employee of the month.

Liberty Cavion – Executive Assistant/Office Manager 2000-2001

● Copying, answering phones, preparing correspondence, preparing expense reports, filing, ordering office supplies,

and maintaining client contracts. Handled a wide range of complicated situations from clients, and personnel.

Assisted with client database, including updating records, preparing mailing lists, creating mail merges, and running

reports

● Managed multiple vendors, monitoring, investigating and recommending of vendor changes if needed. Scheduled

and organized meetings at executive levels, and coordinated logistics for internal and client meetings. Administered

and executed all employment functions in accordance to company guidelines, policies & practices. Responded to

requests for information such as verification of employment, unemployment, workers compensation updates,

and wage/hourly questions.

● Reviewed on-call employee timecards and assisted the HR Manager and Coordinator with payroll preparation items.

● Coordinated travel arrangements, and managed calendars through Lotus Notes at an executive level.

● Interviewed applicants and hired best qualified candidate for open positions in Denver.

United States Marine Corp

Kennedy Western University – Bachelors - Business Administration, Minor: Marketing

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