Project Manager Sales

Loretta A. Smith

** ******** ***** . ********, ** 10913

**************@*****.***

C: 646-***-****

Professional Experience

MediaCom - New York, NY September

**** - ***** ****

Manager, Office Administration/ Meetings & Events

Coordinated employee special events including weekly breakfasts and evening

receptions, quarterly and holiday events. Managed $1500,000 event budget

Directed building management, engineering and maintenance staff on all

office HVAC, electrical/plumbing and facilities operations.

Team lead of Emergency Management, Life Safety and Evacuation team

Hired and managed administrative staff of 16, which included 4 Executive

and Global Admins, who handled 24 client account teams and 9 departments.

Responsible for annual $750,00 + administration budget.

Developed and administered HR on-boarding presentations for all new hires,

work station setup and anniversary program

Developed administrative T/E, travel, office procedures. Tracked days

staffs in/out days

Negotiated vendor contracts, stationery/supply purchasing, outsourced

administrative services

Co-coordinator for company relocation of over 450 employees from 9 floors

to 3 to new cross-town location, adhering to strict time lines, building

codes and stringent budget

Logistic coordinator for executive, global and new business meetings,

events, webinars and multipoint video conferences

IT liaison for company phone system, AV, internal TV system

Managed 4,000 square ft of roof-top and company conference space and 16

conference rooms

Led organization's community Social Responsibility initiatives working with

Dress For Success, Children's Health Network, NYC Beautification

Initiative, Coats for Kids

Developed and wrote content for MediaCom's internal TV system and

administration intranet

CBS Radio - New York, NY (Freelance) May

2009 - September 2009

Account Project Manager

Coordinated 100 promotional marketing events in 40 markets for a $8 million

integrated radio campaign working with senior radio sales, client and

advertising executives

Managed logistics, merchandise distribution and all details of promotional

event for client and radio stations with post analysis reporting

Responsible for Extranet uploads for event recaps, spot testimonials and

event logs

Interep National Radio Sales - New York, NY

September 1987 - November 2008

Exec. Administrator/Marketing Coordinator for Vice Chairman/CEO and

President 2000-2008

Provided senior level executive support to the Vice Chairman/CEO and

President/COO of a leading national radio sales and marketing firm with 17

offices and over $800 million in sales.

Managed heavy phones, Lotus Notes and Outlook calendar, e-mail and drafted

business correspondence, press releases and presentations. Responsible for

complex travel itineraries both domestic and international including hotel

and land coordination. Managed monthly expense reporting via Concur

Reporting System.

Coordinated client, executive, and Board of Director meetings, company-wide

video conferences and conference calls. Represented executives when

unavailable for meetings, events, and calls.

Spearheaded marketing and corporate communication events that supported the

company's strategic goals by increasing company's presence in the digital

and radio arena. Responsibilities included logistic planning, budgeting and

ROI reporting.

Responsible for an annual corporate communications budget of $700,000 and a

$1.2 million contributions and membership budget.

Traveled domestically to coordinate strategic company meetings, NAB, RAB,

NABOB, CRS and AAAA conferences, and other events, conventions and forums.

Travel 10-15% annually.

Member of Executive team during company's financial reorganization,

responsible for administrative duties, internal communications and lead

contact for clients, vendors and trade press. Worked diligently with

bankruptcy law firm, investment banking firm, and bankruptcy public

relations firm throughout filing process.

Maintained company's internal intranet and website. Responsible for all

content including executive communications, company announcements,

articles, marketing collateral and sales tools. Managed web, graphic

design team and free-lance journalists.

Sr. Executive Assistant - President/Marketing and Communications

1992- 2000

Arranged corporate travel and meetings by developing itineraries and

agendas; booked land transportation; arranged lodging and meeting

accommodation

Completed projects and special assignments by establishing objectives;

determining priorities; managing time; gaining cooperation of others;

monitoring progress; problem-solving and making adjustments to plans

Compiled press release materials, mailings, events and press luncheons

Created monthly press clipping book and tracked all press coverage

Sent out press releases over the Business Wire

Developed and implemented employee incentive programs

Coordinated Forums and Seminars for over 350 attendees

Managed data bases, registration, mailing and follow up

Previous Administrative Roles

Interep National Radio Sales - New York, NY September

1987 - September 1992

Executive Assistant - President/COO

McGavren Guild Radio - New York, NY March 1985 -

September 1987

Executive Assistant - Sr. Vice President/Regional Manager

Skills

Proficient in Microsoft Office, Word, Excel, Power Point, Outlook, Lotus

Notes, Concur Expense Reporting Management Program, Amex Travel, Fire, Life

Safety Trained

Memberships

American Women in Media (formerly AWRT)

Meeting Planners International, Certified Meeting Planner (CMP)

Joplin Tornado Relief Team - Joplin, MO

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