Administrative Assistant Manager

Vickie Trigg

Phone 816-***-**** . *******@*****.***

Objective

Utilize my strengths in administration, management and computer

applications to provide support, organizational efficiency and

effectiveness.

Experience

Operations Manager/Administrative Assistant - November 2010 to Present

Putman Inc. (A-1 Staffing/Spartan Staffing)

. Support for Owner, General Manager, Operations Manager, Sales Reps,

Branch Managers, Accounting Department and Branch Offices

. Updated and maintained websites for two companies

. Worked with Senior Management to update Standard Operating Procedures

. Prepared confidential correspondence

. Created spreadsheets, forms, flyers, graphs, charts, proposals and

lists

. Planned meetings, presented new processes and procedures

. Ordered supplies for seven offices,

. Tracked staff attendance

. Created and produced monthly calendars for all staff employees

. Created mailings and promotional flyers for prospective clients and

customers

. Managed Workers' Compensation claims

. Accounting Department backup - used QuickBooks to process Accounts

Payable and Receivable

. Performed branch audits and training

. Responsible for insuring compliance with company policies and

procedures

. Set up payroll and billing; verified employees were paid correctly and

customers were billed accurately

. Created files to allow staff employees to access current forms on-line

. Performed research

Administrative Assistant - January 1997 to September 2009

Ramsey Management (Spherion/Interim Personnel)

. Support for Owners, Vice President, Sales Reps, Branch Managers and

Branch Offices

. Prepared confidential correspondence and memos

. Created spreadsheets, forms, flyers, graphs, charts, proposals,

agendas, overheads, lists and presentations

. Planned monthly and annual meetings, made travel arrangements

. Created and produced monthly newsletters and calendars for all staff

employees

. Created mailings and promotional flyers for prospective clients and

customers

. Processed billing for National Accounts to ensure accuracy

. Submitted staff payroll, tracked staff attendance

. Performed branch audits

. Maintained inventory records

. Purchasing - ordered supplies for 15 offices and maintained inventory

of forms saving company thousands of dollars

. Worked with Risk Manager to process and monitor Workers' Compensation

claims

. Performed branch audits to insure compliance with policies and

procedures

. Cross trained in Accounting Department to download and process payroll

files from branch offices, upload tax and bank files and balance

spreadsheets

. Reconciliation of credit card statements and vendor billing

Administrative Assistant (part-time) - June 2002 to August 2005

Schwan Food Company

. Support for Manager and Sales Reps

. Balanced Route Drivers' deposits daily; made bank deposits

. Verified compliance with company and DOT regulations

. Tracked performance, efficiency, sales and accuracy of Route Drivers

. Created mailings and promotional flyers for current and prospective

customers

. Submitted staff payroll, tracked staff attendance

. Performed Customer Service, data entry, collections

. Assisted Sales Reps with promotional events and demonstrations

. Prepared reports, spreadsheets, and graphs for management

. Monitored on-line orders for fraud, thus saving the company thousands

of dollars

. Communicated customer issues to Route Drivers and assisted with

problem resolution

Professional Skills

. Microsoft Word

. PowerPoint

. Outlook

. Excel

. Calendar Creator

. SelecTime

. Kronos

. PeopleSoft

. Accounting

. Data Entry

. Purchasing

. Inventory

. Proofreading

. Research

. Website maintenance

EDUCATION

State Fair Community College - Sedalia, MO

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