Assistant Administrative
Resume:
JOYCE McCARTHY
Loomis, CA 95650
*********@*****.***
SKILLS: ( MS Word ( MS Outlook ( MS Windows ( MS Excel
( PowerPoint ( Data Entry ( Timeslips (
Certified Typing Speed of 83 wpm
( Quicken ( 10 Key ( Reception ( General
Office
( Dictaphone ( Lexis Nexus ( Judicial Council Forms
EXPERIENCE:
Various part-time jobs Executive/Administrative
Assistant Present
o Set-up and organized executive home office
o Used MS Word and Excel to prepare letters and charts for executive
o Prepared various legal documents for attorney using MS Word and
legal forms on numerous internet sites
MRO Engineers, Inc. Administrative Assistant 02/09
- 02/10
o Performed front desk reception for group of 8 engineers
o Researched internet daily for possible project opportunities
o Maintained and replenished office equipment and supplies through
various vendors
o Assisted all employees as necessary in preparation of engineering
and marketing documents using MS Word, MS Excel and PowerPoint
o Liaison between clients and engineers
Phillip E. Gibbons, Inc. Legal Assistant 09/07 -
02/09
o Handled client billings, accounts receivable and payable
o Drafted estate planning documents (wills, trusts, powers of
attorney), trust administration, and some probate
o Notarized documents for clients on a daily basis
o Formed corporations and limited liability companies for corporate
clients, including ordering and maintaining corporate minutes books
o Daily confidential dealings with a variety of clients
o Extensive file maintenance. Implemented new computer filing system
for client files
o Daily calendaring and reminders for attorney of meetings and court
dates
o Preparation of letters, forms and bills to be sent to clients
o Logged, processed and tracked payments from clients
o Performed reception duties as well as answer 4 phone lines, taking
up to 75 calls a day
Sinclair - Wilson Legal Assistant 08/05 -
09/07
o Performed under deadlines to prepare various estate planning,
probate and corporate documents for client review and court
submission
o Was responsible for ordering and maintaining corporate minute books
for clients
o Daily maintenance of client files. Reorganized files for attorney
o Attended meetings with attorney and client for signing of estate
planning documents and notarizing same
o Daily confidentiality with all client dealings
o Extensive calendar and file maintenance
o Covered for receptionist (including answering multi-line phone
system) during lunch and as needed during the day
Luzader & Associates Executive Assistant and Realtor
02/02 - 08/05
o Transaction coordination for listings and escrows
o Implemented new packet system for Agent to present to Sellers and
Buyers
o Coordinated and maintained schedule of home showings, meetings and
inspections for clients and vendors
o Was involved in confidential matters on a daily basis
o Was notary for all transactions
o Organized meetings between title company, client and Agent
o Created marketing flyers for individual listings and prospective
clients
o Prepared ad material for submission to company for newpaper ads
o Daily use of MetroList and various other tools for property
research
o Assumed all client and office responsibilities when the lead agent
was unavailable
o Attended company sales meetings
EyeCenter Optometrics Recall Associate (Part-time)
02/94 - 08/06
o Utilized company and general computer software to schedule
appointments
o Obtained recall inventory sheets and updated client records
o Called and/or sent reminder notices to patients for appointment
scheduling
o Patient file maintenance
EDUCATION:
State University of New York Agricultural & Technical College
?A.A.S. in Secretarial Science
Department of California
?Notary Public
Department of Real Estate CA
?Real Estate License
References Available Upon Request
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