Administrative Assistant Executive
Resume:
Candelaria M. Mancillas
Seattle, WA 98106
abgtkn@r.postjobfree.com
ADMINISTRATIVE EXPERIENCE
McKinstry – 11/2009 – 05/2010
Executive Assistant
Helped evaluate and implement new travel system
Created access database for archived materials, organize and box up documents for archives
Organized end of the year All Company Meeting, worked with Executives to obtain data for Power Point presentation
by the CEO
Updated and added meeting materials into SharePoint Executive site
Calendar scheduling, coordinating meetings, meeting materials, travel arrangements, seminars, lunches, and
celebrations.
Worked independently and in a team environment to meet deadlines and to assist others in completing tasks; very
detail oriented, punctual, proactive, drive for results and success on projects to closure.
Day-to-day communication with senior management, assistants, partners, and vendors.
Washington Mutual Corporation – 04/2003 – 01/2009
Executive Assistant to CFO Retail Bank
Supported CFO and Direct Reports on as need basis
Work with colleagues to obtain financial information to prepare Power Point presentations for monthly and quarterly
reports
Proactive in supporting employees while going through a tough transition in our company on a daily basis while CFO
traveled extensively
Budget tracking, developing reports, monitoring expenses, processing invoices and process travel expenses and
reports for reimbursement
Calendar scheduling, coordinating meetings, meeting materials, travel arrangements, seminars, lunches, and
celebrations
Worked independently and in a team environment to meet deadlines and to assist others in completing tasks
Day-to-day communication with senior management, assistants, partners, and vendors
Executive Assistant to SVP Retail Bank Network Optimization
Supported SVP and Direct Reports
Prepared bank statistics for all US regions
Prepared Power Point presentations for Corporate Executives, monthly and quarterly
Created surveys and compiled information and distributed throughout the department
Budget tracking, developing reports, monitoring expenses, processing invoices and process travel expenses and
reports for reimbursement.
Calendar scheduling, coordinating meetings, meeting materials, travel arrangements, seminars, lunches, and
celebrations.
Executive Assistant to SVP Corporate Financial Planning & Analysis
Created Power Point template to be used by WaMu for BOD reporting
Prepared financial Power Point presentations for BOD and Corporate Executives, monthly, quarterly and annual
reporting, extensive calendaring, meeting preparation
Worked closely with SVP direct reports and their teams
Worked independently and in a team environment to meet deadlines and to assist others in completing tasks
Day-to-day communication with senior management, assistants, partners, and vendors
Starbucks Coffee Company – 03/2000 – 03/2003
Sr. IT Administrative Assistant III to CIO
Prepared Power Point presentations reporting out IT logistics and expenses on a monthly, quarterly and annual basis
Worked closely with CIO direct reports to obtain information departmental wide
Managed 5 EA’s
Budget tracking, developing reports, monitoring expenses, processing invoices and process travel expenses and
reports for reimbursement
Calendar scheduling, coordinating meetings, meeting materials, travel arrangements, seminars, lunches, and
celebrations
Worked independently and in a team environment to meet deadlines and to assist others in completing tasks
Day-to-day communication with senior management, assistants, partners, and vendors
IT Contractor Administrative Assistant
Helped contract administrator revamp all IT contracts
Created new filing system Meet 1 on 1 with IT Leadership Team to review contract filing requirements
Implemented new filing system and cross trained Leadership Team Processed contracts
Followed up with vendors on expired contracts
Scheduled meetings for Contract Administrator and vendors to renegotiate contracts
Northern Life Insurance – 08/1998 – 03/2000
IT Administrative Assistant III to IT Sr. Vice President
Manages daily activities, ensuring efficient use of time, prioritization of urgent matters, and the completion of all
tasks on deadline
Special projects upon request
Budget tracking, developing reports, monitoring expenses, processing invoices and process travel expenses and
reports for reimbursement
Calendar scheduling, coordinating meetings, meeting materials, travel arrangements, seminars, lunches, and
celebrations
Worked independently and in a team environment to meet deadlines and to assist others in completing tasks; very
detail oriented, punctual, proactive, drive for results and success on projects to closure
GE Financial Assurance 05/1988 – 12/1997
IT Executive Assistant to CIO
Calendaring and meeting logistics for 3 executives, coordinating meetings, meeting materials, travel arrangements,
seminars, lunches, and celebrations
Power Point presentations for Executive Team regarding computer use and new technology
Travel arrangements US and International
Traveled with CIO when company moved to Atlanta to work on transition plan for the IT department
Interview, hired and trained new CIO Executive Assistant in Virginia
Budget tracking, developing reports, monitoring expenses, processing invoices and process travel expenses and
reports for reimbursement
Worked independently and in a team environment to meet deadlines and to assist others in completing tasks
Day-to-day communication with senior management, assistants, partners, and vendors
IT Administrative Assistant III to Senior Vice President and seven Managers
Calendar and meeting logistics for 7 managers
Weekly staff meeting notes
Administrative Assistant II / Receptionist
Fill in for Administrative staff when out of the office
Answer multi-line phone and transfer calls to appropriate person/department
Process incoming and outgoing mail
SKILLS
Microsoft Suite 2010/2007/2003 Outlook Word PowerPoint Excell Sharepooint Visio Access
TRAINING / EDUCATION
Women's Professional Development The Executive Assistant
Integrating Microsoft Office Products Business Writing for Results
Grammar and Usage for the Business Professional Quality Training and Time Management
OTHER
Volunteer Northwest Minority Business Council Alki Community Center Advisory
Board
Volunteer Parks and Recreation Volunteer Camp Long
Volunteer Blue Skies Montessori
References available upon request
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