Assistant Administrative
Resume:
Mary A. Rodriguez
**** ******** ****** ( Houston, Texas 77022
************@***.*** 832-***-**** 713-***-****
Skill Proficiencies
Microsoft Office (Word, Operations Management Project Managment
PowerPoint, Excel, Access, Adobe Photoshop Account
Outlook) PeopleSoft Finance 8 Reconciliation
Accounts Bilingual (Written and Budget Management
Payable/Receivable Verbal Spanish)
Events Software - VIVIEN
Education
Executive Masters in Business Administration (graduation date 05/2012)
TEXAS WOMAN'S UNIVERSITY - Houston, Texas (Houston Campus) 4.0 gpa
Bachelors of Science in Sociology, December 2009
UNIVERSITY OF HOUSTON DOWNTOWN - Houston, Texas
Professional/Development Affiliations
HACU 10th Annual Latino in Higher Education Leadership Institute
Hispanic Association of Colleges and Universities 25th Annual Meeting
National Association of Presidential Assistants in Higher Education Annual
Meeting 3/2011
Presenter: Center for Family Strengths Symposium "Preparing Families for a
Life in Higher Education " 2011
Presenter: Center for Family Strengths Symposium "Trash to Treasure" 2010
Emergency Preparedness Training Course 2009
National Association of Presidential Assistants in Higher Education
Houston Young Professional Association (a project of the Greater Houston
Partnership)
Houston Hispanic Chamber of Commerce
National Society of Hispanic MBAs - Houston Chapter
International Special Events Society
Community/Professional Service
Planning Committee Member, Presidential Investiture of Dr. William Flores
2009 - 2010
Planning Committee Member, UHD Center for Family Strengths Symposium 2009 -
Present
Planning Committee Member, UHD Title IV-E National Roundtable 2010 -
Present
Community Volunteer, UH-Downtown Community Involvement Center
Community Volunteer, Casa Juan Diego - Refugee Home
Research Projects
"Oral Histories of Immigrant Women" 2008 - 2010 Assistant Researcher
Professional Experience
A. University of Houston downtown - Houston, Texas 06/2009 to Present
Executive Assistant to the President
Provide high-level project management, administrative, financial, and
operational support to the President of UH-Downtown, while coordinating
and managing an annual event calendar and managing office personnel and
all office financial operations of the President's Office.
Accomplishments:
. Successfully managed the transition from our former President to Dr.
William Flores
. Prepared stewardship meetings
. Prepared developmental meetings to implement new admission standards
. Maintained positive relationships with students, departments, and
external constituents
. Successfully managed and passed internal audits
. Managed and balanced a budget of over $1.5 million per fiscal year
. Helped streamline bill payments by implementing online workflow system
B. A NEW LOOK - Diversity Consulting Firm - Houston, Texas
Contract/Present
Diversity Researcher
Research and obtain current education and statistical data regarding
corporate diversity, employment trends, compensation, affirmative action
rulings in US courts, and any other data closely related to incorporating
diversity into the workplace.
C. University of Houston downtown - Houston, Texas 2006 to 2009
Coordinator, Constituent Relations and Special Events
President's Office
. Coordinated our annual fundraising gala: The Red Rose Ball as well
as the yearly calendar of events.
. Prepared and hosted events for the President on campus and in his
home
. Coordinated events for the President's Advisory Council
. Managed event RSVP lists for all events
. Coordinated working volunteer schedules
. Attended site visits for event venues
. Sampled menus for events
. Donor solicitation and coordination
. Prepared and Coordinated the Faculty and Staff yearly events on
campus (non fundraising)
. Maintained and executed all event contracts
. Coordinated the yearly calendar of events with specific budget
guidelines and limits
. Attend event functions with ISES to represent UHD in the event
industry
. Networked with local area event vendors and companies
D. University of Houston downtown - Houston, Texas 2005 to 2006
Assistant, Constituent Relations and Special Events
President's Office
. Hosted and prepared personal events for the President
. Coordinated donor related events
. Prepared donor meeting agendas
. Attended site visits for events and recommend venues for special
events
. Contacted event vendors for deliveries
. Coordinate and maintain all event contracts and files.
. Assisted the Director of Special Events with donor follow ups and
mail distribution
. Maintained event RSVP lists and registration lists
. Coordinated Volunteer Schedules
. Stuffed, Stamped, and Mailed all event invitations
E. University of Houston downtown - Houston, Texas 2004 to 2005
Financial Assistant I
President's Office
. Utilize the University of Houston system wide accounting software
(People Soft) to prepare Purchase Vouchers for payment to vendors.
. Successfully prepare and execute annual renewals for all financial
budgets each fiscal year.
. Balance and reconcile general ledger accounts.
. Coordinate and maintain all office contracts.
. Played key role in design of bill payment coordination,
collaborating with vendors to identify and define essential
components and accuracy of bill payments.
. Significantly reduced time required to prepare and distribute
financial payment by spearheading implementation of electronic bill
processing.
F. University of Houston downtown - Houston, Texas 2003 to 2004
Administrative Assistant
President's Office
.
. Provided administrative support for the President's Office.
. Prepared for board meetings by coordinating the preparation of
material, agendas, ect.
. Coordinated the ordering of office supplies
. Maintained office files and confidential files
. Provided technical support for office staff
Professional Experience/Non -Paid
Graduate Assistant, University of Houston 09/ 2011 -
05/2012
Graduate College of Education
. Assist with the preparation of the online class offerings
. Serve as a direct contact for all students enrolled in the course
. Upload all course material to BlackBoard
. Coordinate discussion items online
. Maintained course files
. Assist the profession with lesson plans and any other course related
items
References
Dr. Max Castillo
Professor of Doctoral Education
University of Houston
Former-President of the University of Houston -Downtown
***************@*****.***
Dr. Dawn McCarty
Assistant Professor of Social Work
University of Houston - Downtown
********@***.***
Dr. Rosario Martinez
Director, University Articulation and University Relations
Lone Star College
*******.********@********.***
Ms. Ivonne Montalbano
Vice President for Employment Services and Operations
University of Houston - Downtown
***********@***.***
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