Office Assistant

ANDY JACQUES

*** ********* ***.

Brooklyn, New York 11239

Mobile 718-***-****

Blackberry: **************@*****.***

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EXPERIENCE

9/10 03/11 Administrative Resource Options: Office Services/ HP Tech (Floater): Report to various locations throughout NYC/NJ,

Monitor HP machines on HP Web Jet Server for toner, out dated firmware, machines not commutating on server & paper

jams. Fill in for colleagues on days off Provide back up support when needed.

Jacobs Edwards & Kelcey, Inc. Office Services Assistant handled all incoming & outgoing mail, packages & deliveries, regular

03/07 03/10

US Mail, FedEx, UPS, & messenger delivery service. Building Message Center. Routed all incoming mail, faxes, packages,

supplies, velo &gbc binding: Maintained inventory of related supplies; first aid safety kits; coordinated with vendors, collated &

prepared invoices for billing process. Maintained inventory of general office supplies in designated areas; purchase items

through approved vendors via company accounts in accordance with office requisition procedure. Office Copiers & Fax

Machines: Coordinated maintenance schedule & repairs with vendors & building personnel, maintained equipment in good

working order with ample back up paper & toner supplies near proximity of machines; coordinated office moves & equipment

with IT group, as necessary. General office move & lifting, maintenance & small furnishings: Maintained inventory of office

equipment purchased/leased & disposed/stored. Maintained conference room furnishing properly allocated & in good repair; set

up ready for meetings & luncheons; participated in safety meetings, handled action items identified as general office operations.

Archiving System: Off site storage & retrieval (Manhattan Mini Storage & Archive Systems, Inc.); maintained archive log;

coordinated with personnel periodically (at least quarterly) for general office wide clean up to move closed or less used files off

site & maximize use of limited office storage space. Handled two company pool vehicles: Assignment, garage, general routine

maintenance, insurance & registration; Maintained vehicles for clean & safe use prepared & scheduled important documents

(registration, insurance, gas card) Accident Reports & Mileage reports. Reception Relief: Visitor Log, Kastle systems building

security, meeting room set up (furniture, refreshments, organization), general copying & faxing. Library: Maintain office

catalogues other miscellaneous duties as assigned.

8/05 3/07 Cherry Lane Music Publishing: Office Assistant Compiled & maintain records of quantity stocked. Filed faxed, typed documents &

handled general clerical duties. Covered receptionist when needed. Ordered supplies for entire office. Assisted anyone with help

regarding work related issues. Took care of research projects regarding facility items. Taken messages for CEO. Coordinated

with payroll department on attendance sheet. Set up office conference room for parties & gatherings. Taken photos of new

hires/crop & organize photos for intranet posting. Ran mail system. Coordinated with other facility employee regarding facility

issues/task.

Interactive Corp/ Electronic Commerce Solutions Office Assistant/Mailroom Clerk Sorted & distributed mail throughout five

8/00 8/05

floors of workspace. Compiled & maintained records of quantity stocked & prepared. Filed, faxed, typed up documents &

handled general clerical duties. Contacted & scheduled meetings with contractors & vendors when facilities work needed to be

repaired or replaced. Compared information on requisition invoices, shipped & received FED EX, DHL UPS, Air Borne&

Messenger packages. Setup conference room meetings when needed. Met deadlines on work related matters. Monitored

conference meetings regarding breakfast & lunch. Covered for receptionist when needed. Ordered supplies for entire office.

Scheduled & met with supervisor & other colleagues on weekly meetings. Scheduled freight elevator hours. Handled problems

with copiers, printers & faxes. Changed toners for all copiers, printers & fax machines. Made periodic checks on all kitchens,

floors in workspace. Assisted anyone with help regarding work related issues. Assisted in office & cubicle moves. Handled any

other task given by supervisor.

EDUCATION

4/98 6/99 INTERBORO INSTITUTE Major: Accounting, High School Diploma, & Associates Degree Course of Study: Business Management

8/94 1/95 VOCATIONAL FOUNDATION INC. Course of Study: Computer Science Technology

SKILLS Microsoft Windows XP, Vista; MS Word 07, Excel 07, PowerPoint07, Access MS Outlook 07, IT Support, Networking

& Computer Set up. Bilingual : Creole, Excellent Communication & Interpersonal skills Typing: 65wpm

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