Administrative Assistant Project Manager

Teresa Geske

*** ******** **., ***. **** Costa Mesa, CA 92627 949-***-**** Cell: 714-***-**** *********@**.**.***

OBJECTIVE:

Seeking a meaningful and rewarding position with a professional organization, meeting new challenges and

building upon what I have thus far achieved; utilizing my interpersonal skills and Office Management background.

ACCOMPLISHED QUALIFICATIONS:

• Experience supporting President, Vice President, Director, Project Manager, Manager, etc.

• Calendar Management (Outlook or Lotus Notes)

• Coordinate meetings/Conferences

• Arrange travel (domestic or international)/Process expense reports

• Transcribe tapes or digital files

• Document creation/Report generation for publications and presentations

• Proofread documents to ensure proper spelling, punctuation, and grammar usage

• Database management

• Take/Process orders (SAP, ARIBA or other systems)

• Purchase Orders/Invoicing (coding/processing)

• Light Accounting (Accounts Payable/Accounts Receivable)

STRENGTHS:

• Professional/High energy/Friendly/Positive ‘Can Do’ attitude/Fast learner/Creative/Efficient

• Self-Starter/Self-Motivated/Flexible

• Independent thinker with goal of presenting highest quality in all functions performed

• Good judgment/Organization/Time management

• Ability to prioritize and manage multiple projects simultaneously (multi-task)

• Work well independently or with a team

• Ambassador of good will for whomever is being supported

• High quality work standards

• Highly detail oriented

• Excellent follow-through

• Problem Solver/Trouble shooter

• Work well under pressure

• Ability to adapt quickly to various industries, i.e. Entertainment, Finance, Construction, Engineering,

etc.

SKILLS:

• Proficient with Microsoft Word, Excel spreadsheets (formulas/graphs/pivot tables), PowerPoint

(Animation), Access, Outlook

• Computer and Internet savvy (ability to search for & navigate web sites)

• Fast/Accurate word processing or data entry (85+ wpm)

• Excellent verbal and written communications skills

EMPLOYMENT SUMMARY:

Executive Administrative Assistant

2005 – 2009 Various Short and Long Term positions throughout Orange County, CA

S.H. & Associates for Ultimate Staffing (8/2005 to 10/2005) - Office Manager in very busy, small consulting

company; Answered phone; Transcribed tapes; Worked with many contracts (typing/editing/faxing/confirming

receipt); handled Accounts Payable/Accounts Receivable; Ordered office supplies.

Teresa Geske Page Two

302 Victoria St., Apt. 202B Costa Mesa, CA 92627 949-***-**** Cell: 714-***-**** *********@**.**.***

EMPLOYMENT SUMMARY (Continued):

APT Personnel (10/2005 to 12/2005) - Interfaced with managers from 17 different apartment complexes in

very busy Property Management Company; Received and processed various weekly and monthly reports.

Maintained files on each property.

Corinthian Colleges for Corelink Staffing (12/2005 to 6/2006) - Assisted Vice President of Purchasing and two

Project Coordinators; Processed Capital Expenditure Requests for multiple Construction and other projects;

Processed Invoices; Interfaced with Accounts Payable Department.

Nortel Networks for AIM Group (6/2006 to 1/2007) - Supported Director and 8 Sales personnel in very busy

sales office; Provided finance, administrative and operational support to Sales team; Reconciled commissions

using Excel Pivot Tables & other; Prepared correspondence, documentation, spreadsheets on financials and

PowerPoint presentations.

FGBMFI for contracting company (2/2007 to 10/2007) - Assisted International President; Responsible for the

coordination and administration of all clerical functions of the Executive’s department, such as word

processing, receiving dictation verbally (daily), maintenance of office files, writing letters and replying to

many emails; Travel arrangements; Managing calendars; Tracking and managing special projects and ensuring

that deadlines are met; Preparing materials for meetings and compiling reports.

MAAS Medical for Kelly Services (11/2007 to 10/2009) – Executive Administrative Assistant/Office Manager

in small Healthcare Research & Development office; Supported Vice President of R&D and 20 full time

Engineers; Responsible for processing various from invoices for utility bills & contractors, to purchasing parts

& equipment for various projects using the ARIBA system. Set up log in Excel to carefully track each to

completion, worked carefully with Accounts Payable office in Costa Rica via chat sessions or phone to ensure

vendors were getting paid; Distributing mail; Arranging travel; Processing Expense Reports via CONCUR;

Shipping product domestic & international; Making calls for facility repairs or other issues; Various computer

work with Word, Excel, PowerPoint & Lotus Notes; Coordinated major event.

Executive/Administrative Assistant

2004 – 2005 Quantum, Costa Mesa, CA

Supported the Director of Engineering, the Director of Information Technology and over 20 staff members; Travel

arrangements; Scheduled meetings; Set up accommodations for visitors; Prepared work for New Hires – interfaced

with IT and Facilities; Created/Maintained logs for Expense Reports via CONCUR online; AMEX logs; Purchase

orders; Petty cash, including balancing the cash box; Ordered materials; Created paperwork for export shipments

electronically and tracked each; Created and processed domestic shippers and arranged for courier services;

Finalized/Maintained Product Assurance Engineering Reports (PAER’s), Designed CD Labels; Burned Test Reports

performed on products, onto CD’s for Customers/Vendors; instrumental in troubleshooting when others ran into issues

with various computer programs.

Administrative Assistant

2000 – 2003 (Long Term Contract Position), Aera Energy, Huntington Beach, CA

Worked in Construction Department of Oil Company supporting LA Basin Construction Supervisor and contractors

with multiple projects, both at the Huntington Beach facility and other locations; Prepared financial reports; Updated

many databases; Populated and maintained Excel spreadsheets daily; Printed drawings for Supervisor and/or

Contractors that were sent via email; Shopped online in SAP for parts needed for projects already underway; Wrote the

procedures manual for my position; Wrote step-by-step procedures manual for maintaining the pipeline measurements

in the database.

Teresa Geske Page Three

302 Victoria St., Apt. 202B Costa Mesa, CA 92627 949-***-**** Cell: 714-***-**** *********@**.**.***

EMPLOYMENT SUMMARY (Continued):

Administrative Assistant

1998 – 1999 (Temp to Perm, company relocated), Rockwell Corporate, Costa Mesa, CA

Worked in External Financial Reporting Department supporting 5 people; Handling multiple work assignments

concurrently; Prepared financial and other reports; Arranged Travel, Meetings and appointments; Processed Expense

Reports; Prepared briefing charts; Worked with memos and letters containing a high degree of confidential

information; Prioritized calls, messages, and correspondence received.

EDUCATION:

Glendale Community College (Business Management, Accounting and Computers)

ACCOMPLISHMENTS:

When asked to reproduce 40+ pages of financial information from hard copy to Excel, made suggestion to

Director that I believed it would look better in PowerPoint, though I had never used the program before. Due

to extremely tight deadline, was given 3 days to come up with presentation for major Audit Committee

meeting. Produced an animated presentation that caught the attention of all, and represented the Director of

Finance very well. Rockwell Corporate, 10/1998 to 6/1999

Assisted a subcontractor by inputting many measurements taken on oil pipelines throughout leases in

Huntington Beach, as well as other leases, into a database. Because of the critical nature & detail involved,

took the initiative to put together a manual based on verbal instructions given, which included step-by-step

procedures, screen shots & other pictures or diagrams. If measurements were input incorrectly, the database

would not forecast the bursting of a pipe. This measure saved the company from being fined by the City or

State because of oil leaks or spills. Manual was printed and handed out to many at the company. Aera

Energy, 9/2000 to 7/2003

o Awarded Certificate of Recognition for True Diligence in the pursuit of quality data and a proactive

desire to learn and master the intricacies of SAP, PCSM and PMAT, including a cash bonus of $100,

Aera Energy, 2001

o Awarded Certificate of Recognition for Commitment and ownership of the production target, Aera

Energy, 2002

Working very long hours one week (sometimes till 2am the next morning), through the use of spreadsheets &

pivot tables in Excel, among many other resources, located over $600,000 in sales for one of the 8 sales people

I supported. They would never have seen commissions had I not found it. It was a very tedious process to

locate sales for the team, but my efforts enabled this person to become Salesman of the Year . Nortel Networks

for AIM Group, 6/2006 to 1/2007

Was asked to put together major event for over 33 people that turned out to be a great success. Though I had

never put together an event before, many were surprised, but very pleased with how extremely well everything

went. MAAS Medical, 11/2007 to 9/2008

o While processing the expenses for various Engineers, I found discrepancies. This got past others, but I

ended up saving the company over $1,000. MAAS Medical, 11/2007 to 9/2008

Teresa Geske Page Four

302 Victoria St., Apt. 202B Costa Mesa, CA 92627 949-***-**** Cell: 714-***-**** *********@**.**.***

ACCOMPLISHMENTS (Continued):

o Also, wanting to see everything through to completion, took initiative to set up Excel spreadsheet to

track everything I am asked to purchase (lab equipment, office supplies & other), or submit invoices

for payment (contractors, utilities & other jobs). I entered all into ARIBA/BBR (a financial system).

Desired to know if there was a way to see whether vendors or suppliers & other had been paid, which

a contractor like myself could have access (contractors were very limited). I got permissions granted

to a system titled Finance Web A/P Online. This is when I discovered that a vendor was about to be

paid twice the amount of $3,200 within the next few days. I worked diligently off & on throughout the

day with Accounts Payable office in Costa Rica via SameTime (instant messaging in Lotus Notes) to

ensure that the issue would be resolved. I saved the company $3,200. MAAS Medical, 11/2007 to

9/2008

Letter of Recommendation

David M. Dorgan, Director, Financial

777 East Wisconsin Avenue, Suite 1400

Milwaukee, WI 53202

Tel 414-***-**** Fax 414-***-****

ROCKWELL, INT’L.

September 2, 1999

To Whom it May Concern:

Re: Letter of Reference, Teresa Geske

It is always very easy to prepare a letter of reference in a situation where the performance of an individual is outstanding; this is

certainly true with Teresa.

Teresa joined our staff in mid-August 1998, supporting the Financial Reports department comprised of five individuals (a Director,

two Managers, and two Financial Advisors). Because of the Company's relocation to Milwaukee, Wisconsin, we unfortunately had to

part ways in mid-June 1999. Our group is responsible for preparing the various documents we are required to file with the US

Securities and Exchange Commission, with the shareowners of Rockwell, as well as other financial reports prepared for the

Company's Board of Directors and other financial reports prepared in connection with the acquisition or divestiture of businesses.

Our audience is top management and the Board of Directors of Rockwell, as well as the entire outside/public world. This left no

room for error in these documents we prepared, and Teresa was a key individual in making sure these reports were error free.

Several specific comments about Teresa's performance include:

Attention to detail - The need for error free reports required an individual with extremely accurate typing skills, as well as exceptional

proof-reading skills. Teresa possessed both of these skills. At no time during my 13-year career was anyone better at this than

Teresa.

Teamwork - Teresa was a key part of our team. Our department works a significant amount of overtime for about 5-6 weeks in the

October/November timeframe. Teresa was requested to work additional hours on a number of occasions to help us meet our

deadlines; this included both late nights during the week as well as Saturday and Sunday work. On every single occasion, she very

quickly and willingly accepted the challenge, sometimes on extremely short notice. In addition, toward the end of her employment

with Rockwell, she was asked to switch positions with another administrative assistant because of this other assistant's difficulty in

working with her group of people. While she and I were both upset with this, Teresa willingly accepted this change to accommodate

this difficult situation.

Reliability and Sense of Responsibility - Our numerous deadlines were always met, even if this meant working through lunch. In

addition, she has a tremendous sense of responsibility and pride in her work. She not only worked through one project and moved

onto the next project, but she was always looking to improve on what we had asked, whether this was helping us with

grammar/sentence structure, or improving on an overhead. In particular, with respect to a PowerPoint presentation, we were having

difficulty with a particular part of the preparation of the presentation. Teresa went to the store late at night after work and bought a

book on PowerPoint to try to work through the particular difficulty.

Cheerful - Teresa always remained poised and very pleasant to work with, even during the very intense October/November

timeframe.

This, I hope, gives you some sense as to Teresa's abilities

Sincerely,

David M. Dorgan

Director, Financial Reports

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