Executive Administrative Assistant

SARA WELSH

*** ******* *****, ********, ** *****

412-***-**** ****************@***.***

PROFESSIONAL EXPERIENCE:

Bayer Corporation October, 2011 to

December, 2012

Executive Assistant Vice President, HR//Services NA, Bayer Business

Services and Technology

. Heavy calendar management - accept/decline meeting invitations,

schedule/cancel/change meeting dates and times with outside vendors as

well as internal reporting staff, as well as initiating meetings, etc.

through Outlook.

. Meeting coordination secure meeting rooms, lunches and refreshments,

invite attendees. Make sure that necessary equipment is available.

. Responsible for all travel coordination including flights, hotel, car

rental.

. Organize all incoming emails for the V P read and determine what is

necessary to handle immediately, what can be forwarded to a member of

the Leadership Team, answer if possible. Also responsible for

categorizing all emails into specific files for VP while traveling.

. Create expense reports for VP. As well as review all expenses for

direct reports inform VP when the report is ready for approval.

. Answer phone, relay any messages to VP, redirect calls when needed and

respond appropriately to calls when possible.

. Assist VP with any report creation as needed.

. Created SOPs for department

. Assisted with creation of new on-boarding package for HR hires.

Printing Industries of America August 2006

to October, 2011

Administrative Assistant V.P. Marketing/PPA Awards Coordinator/Lewis and

Schaeffer Awards

Coordinator

. Responsible for the administration of the Premier Print Awards,

including database management of awards entries, hotel accommodations,

contract negotiations for 440 person awards dinner, registration of

participants, and all aspects of awards ordering and processing.

. Responsible for supporting the Vice President of Marketing, including

meeting planning, travel coordination, and calendar maintenance.

. Assist the marketing department with various projects, including

project management.

. Manage and maintain database for mailing lists and PPA Award

submissions.

. General secretarial duties, including typing of all correspondence for

department, meeting minutes, and highly confidential reports and

proposals.

. Back up coverage for receptionist.

Executive Secretary to Director of Research/Payroll Coordinator

October 1997 to August 2006

Human Resource Specialist August 2001

to September 2003

. Interfaced with CEO, Board of Directors, and Research Committee.

. Responsible for supporting the Director of Research.

. Assisted the research staff with project reports, laboratory, and

contract research quotations.

. Managed and maintained database for research department, including the

InterTech awards.

. General secretarial duties, including typing of all correspondence for

department, meeting minutes, and highly confidential reports and

proposals for private and government use.

. Collections on past due accounts for the department.

. Responsible for making travel arrangements for the entire organization

and mail disposition.

. Arranged accommodations for outside meetings along with lunches and

dinners on and off-site.

. Managed all aspects of payroll from data entry to final distribution

of paychecks.

. Handled all aspects of human resources including new hires, lay offs,

etc.

Cegelec Automation Inc. (now known as Alstom)

December 1991 to October 1997

Executive Secretary to Senior Vice President/Office Services

Manager/Personnel Coordinator/Temporary

Executive Secretary to CEO

. Responsible for maintaining all aspects of office for 120 employees.

. Acted as telephone administrator for the Definity System.

. Manager for all secretarial staff, as well as for mailroom/copy

department.

. Interfaced with CEO and other executive level personnel, both in the

USA and Europe.

. Responsible for making travel arrangements.

. Made arrangements for lunches and dinners both inside and outside the

office.

. General secretarial duties and mail disposition.

. Typing all correspondence, including yearly Christmas card mailing.

. Purchased office supplies and furniture as needed.

. Maintained current records of company fleet.

. Created all letters of employment.

. Maintained personnel records.

. Responsible for employee indoctrination regarding insurance benefits,

drug screening, etc.

. Prepared accounting reports for controller.

. Acted as back-up for accounts payable department.

Receptionist February 1991 to

December 1991

. Compiled weekly itinerary.

. Data entry to accounting department, typing various proposals, letters

and interoffice correspondence.

. Designed forms for use by all departments.

. Call screening.

. Switchboard utilizing Meridian system.

COMPUTER SKILLS:

. Windows 2000, '97 & '95, Microsoft Word 7.0 & 6.0, PowerPoint 7.0,

Outlook, Access, Excel, Act!

References available upon request.

Contact this candidate