Administrative Assistant Management

SANDRA J. AUER

**** ******* ***** ****** ******, NC 27526 *******@***.*** 919-***-****

EXECUTIVE ADMINISTRATIVE MANAGEMENT

Professional Objective

To obtain a Professional Administrative Management, Office Management, or Sales position within a

progressive organization.

Summary of Qualifications

Administrative Management Professional with over 20 years experience.

Strong Organizational, Research, Writing, and Interpersonal Skills.

Independent and Self Motivated to Prioritize and Complete Multiple Tasks.

Computer Skills Include: MS Word, Excel, Access, PowerPoint, Adobe Reader/Writer, Internet,

GroupWise, Outlook, and Learning New Internal Information Systems.

Functional Strengths

Working Effectively with Executive Management.

Developing Employee HR/Administrative and Client Relations.

Implementing Internal Policies and Procedures.

Orienting and Training Staff.

Budget Management.

Maintaining Internal Information Systems.

Composing Confidential Internal/External Business Documentation.

Coordinating Schedules, Meetings, Conference Calls, and Special Events.

Certified Notary Public.

Professional Experience

Project Administration, Hipp Engineering and C onsulting, Inc.

Raleigh, NC 2011 – 2012 (Part-time)

Project Administration Support to Team of Project Managers and Engineers.

Coordinate the delivery of completed engineering projects to clients.

Utilize MasterWorks Software to format Engineer Specifications. Work closely with Engineers and

Discipline Leads obtaining Issued for Construction Drawings. Upload to clients FTP Sites.

Back-up for Receptionist.

Administrative Specialist, Town of Holly Springs Engineering Department

Holly Springs, NC 2007 - 2011

Primary Administrative Assistant for the Engineering Department.

Primary contact for the intake and review coordination of private infrastructure sites and

subdivisions within the Town. Reviews consisted of construction drawings, environmental plans,

storm water plans, special study reviews, and Right-of-Way Easement Plats. Utilized internal tracking

database system and scheduled weekly Plan Review Distribution Meetings involving Town Engineers

and Development Reviewers. Involved high level of coordination between Department Personnel and

Outside Developers and Engineers.

SANDRA J. AUER – PAGE 2

Administrative Specialist, Town of Holly Springs Engineering Department cont.

Responsible for the receipt of Sureties for Infrastructure and BMP sites totaling approximately 8 million

dollars per year in forms of Security Bonds, Letters of Credit, and Cash.

Collected and processed all Development Fees and Department invoices through Internal Database

System (New World Software).

Received and coordinated Department of Transportation Encroachments, Driveway Permits, an d

Private Utility Encroachments.

Maintained integrity of Department databases, ledgers, electronic, and hard copy files.

Provided assistance to all Engineering Staff via administrative and technical support.

Direct contact with Developers, Contractors, Town Officials, and Citizens.

Office Manager and Assistant to the Executive Director, Duke University Career Center

Durham, North Carolina 2006 - 2007

Provided high-level support to the Executive Director in the administration of the Career Center involving

financial, personnel, maintenance, purchasing management, and completion of special projects as assigned.

Prepared, monitored, and managed the office budget. Oversaw purchasing and Corporate Credit Card

transactions, staff reimbursements, licensing, and organization dues. Monitor ed expenditures and

reconciled budget statements utilizing Internal Database System (PeopleSoft).

Coordinated the recruitment, selection, and hiring of D epartment employees. Conducted new staff

orientation regarding policies and procedures and technical training.

Monitored and recorded all work attendance, training, and development of employees.

Served as budget, payroll, and human resources liaison for the Career Center to the Division

Resource Administration Department.

Executive Assistant to the Dean of Students, Syracuse University Dean of Students Office

Syracuse, New York 2001 - 2006

Provided high-level support in the administration of the Dean of Students Office and eight aligned units.

Managed the operations of the Dean of Students Office involving intervention and referral of students

and parents to appropriate resources for assistance following established protocols and procedures.

Maintained confidentiality and discretion regarding employee/HR matters, financial, and student

mental health records.

Managed the Dean of Students calendar, coordinated cross campus meetings and projects, prepared

reports and other documents, and managed projects as assigned.

Provided administrative and budgetary knowledge to eight aligned units as well as trained new staff

on administrative, human resource, and budgetary procedures and policies.

Supported the Division’s Strategic Plan and University’s mission through participation on various

committees. (New Student Orientation Team, Technical Corrective Action Team, Students Against

Bias Team, and Safety Team).

Developed and maintained Department database and website.

Served as Information Coordinator determining level of staff access to University Information

Systems.

Expanded the position to include financial assistant responsibilities to the Division’s Executive Director of

Budget and Facilities Management.

Administrative Assistant to the Director, Syracuse University Center for Career Services

Syracuse, New York 1986 - 2001

Assisted in the operations, services, programs, and resources of comprehensive career center.

Solved problems and provided confidentiality while serving as liaison to University staff, faculty, and

students. Assisted on special projects, initiatives, and collaborative efforts with University units as

assigned.

Produced reports and correspondence.

Developed a budget tracking system converting monthly financial budget printouts of multiple unit

budgets to Excel spreadsheets, analyzed, and allocated funds appropriately. Provided actual and

projected financial summaries to units.

Provided technical support troubleshooting hardware and software problems. Condu cted training on

new applications.

PROFESSIONAL REFERENCES AVAILABLE UPON REQUEST.

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