Manager Executive Assistant

objective

Professional Executive Assistant with expertise in Administration & Project

Management within Sales, Purchasing, Telecommunication and Financial

industries.

Conscientious, independent and reliable with proven organizational

abilities, flexible, Proactive, focus on priorities, able to think

critically, plan ahead and have diplomacy in any job being assigned.

Builds co-operative relationships with colleagues and clients, provides

exceptional customer service. Posses strong organizational skills towards

improving operational efficiency and able to learn various procedures and

work according to protocols necessary to enforce them ethically. Detail-

oriented and adapts well to changing needs and priorities.

From my work skills, I have sharpened my organizational skills and

attention to details.

In all the previous positions I have held, I have approached them as

opportunities for career advancement and discovery. I will bring the same

entrepreneurial spirit and value added vision to your office.

Proficient in Outlook, Word, PowerPoint and Excel.

Professional Experience

Investors Group Financial Service

Jan 2009 - June 2012

Executive Assistant

. Provided administrative support for the Regional Directors, and other

executive members of the Finance team.

. Managed Executive Calendar, coordinated and scheduled meetings,

presentations, conferences (including necessary supporting materials and

tools), and travel arrangements including flights, accommodations and

travel logistics to suit varying and busy agenda.

. Wrote communications, responded to administrative requests, prioritized

and flagged important issues.

. Responded to or re-directed phone calls emails and inbound /outbound

mail.

. Anticipated needs, performed routine and non-routine tasks, and handled

high-level or confidential correspondence, ensured accuracy and quality

of all work completed.

. Provided general support on departments projects.

. Maintained and implemented clean and accurate filing system (Electronic

& Manual) ensuring confidentiality when necessary, and managed invoices

coming from stationeries purchase.

. Managed budget and expense tracking for the department, and prepared

internal audits.

. Coordinated events and social activities for the department and

forwarded invitations and birthday cards to clients and department staff

. Acted as a key point of contact for the RD, and the Department members;

liaised with internal and external contacts, and responded to various

information & requests.

. Prepared and analyzed Clients' financial statements, Portfolios, Funds

suitabilities, Transfers, deposits & redemptions in kind or in cash,

Taxes, Leverages, Loans, Mortgages, Insurances, Estates (IGSI / MRS &

IGFS Accounts)

. Prepared and analyzed Taxes, Leverages, Loans, Mortgages, Insurances,

Estates files with recent and updated statements and reports.

FATS CANADA

Jan 2008 - Jan 2009

Executive Assistant to Chief Operating Manager

. Supported the Chief Operating Manager; maintained a constantly evolving

calendar, scheduled meetings, arranged conference calls and coordinated

the availability of attendees and maintained inbound /outbound calls.

. Prepared presentations and materials for meetings, speaking engagements

and monthly postings for the Board of Directors, facilitating COM's

requirements in a timely manner and with accuracy.

. Coordinated a high volume of domestic and international travel

arrangements, and arranged donations for charitable organizations.

. Managed all activities, catering to various and detailed needs of

clients and Management, creating an engaging experience.

. Planned special events Halloween, Christmas and New Year's dinner Party

for Management and employees and forwarded invitations for industry

partners and clients.

. Placed purchase orders for hardware and software tools needed and

handled stationeries orders and deliveries.

. Managed absences, leaves, overtime and vacations.

. Maintained inventory system.

LibanCell S.A.L - Beirut

Dec 1997 - May 2004

Executive Assistant to IT/ Billing Department Manager

. Provided administrative support to executive team; answered phones,

coordinated meetings & Agenda, travel arrangements, maintained

correspondence, prepared presentations and greeted visitors.

. Managed all office supplies, goods receipts, purchase orders

(invoicing), Payments, control deliveries & coordinated all follow ups

with suppliers

. Maintained daily operational workflow.

. Maintained petty cash Inventory, answered customers' claims in a

frequent and sufficient manner.

. Coordinated team events.

BLOM Bank- Beirut

Oct 1994 - Dec 1997

EA to Credit Department Manager

. Completed CDM business and activities on time and on budget.

. Maintained clean and organized filing system.

. Handled CDM daily agenda, meetings and conferences.

. Performed routine tasks and follow ups as needed.

. Administered incoming and outgoing calls, distributed mail in an

efficient and professional manner.

. Built & updated client's info content and files.

. Prepared clients credit reports & follow ups with BDL.

. Opened/closed or modified accounts.

. Prepared and processed loans requests for existing and new clients.

Education & Professional Development

BS, Business Administration & Finance, BATC

Languages

English, Arabic, & French

Seminars & Trainings:

Professional Executive Assistant, Eye to Eye Communication,

Accounting & Finance skills, Life and LTC Insurance

Interests

Sports, cleaning, internet and music.

References are available upon request.

Contact this candidate