Administrative Assistant Manager
Resume:
Sandra S. Pilgrim
*** ******* *** ******, #*, - Oceanside, CA - 92057
OBJECTIVE
Seeking a position that will enable me to utilize my skills and grow within your organization.
PROFILE
Energetic, patient and diplomatic. Strong and effective interpersonal, verbal and written skills. Highly efficient planning,
organizational, analytical and presentation skills. Ability to prioritize and effectively meet deadlines, identify areas of
opportunity and manage process for improvement. Proactive, self-motivated and strategically minded. Work as team
leader, team builder and team member. Manage short and long term goal. Expertise in high-level corporate infrastructure.
Detail oriented multi-tasker.
EXPERTISE
COMPUTERS: Microsoft Word, Microsoft Excel, Microsoft Access, Outlook, AMSI, EPES School Administrator, Quicken,
Internet, B-line, SharePoint
OFFICE SKILLS: Front office management including; Report Writing, Professional Correspondence, Bookkeeping, Accounts
Receivable, Accounts Payable, Payroll & Payroll Reports
OFFICE EQUIPMENT: Computer, Typing, Ten Key, Fax Machine, Copier, Laminating Machine, Two-Way Radio, Cash Register,
Lucent 91 Line, Binding Machine, Postage Meter
EXPERIENCE
University of Nevada, School of Medicine, Office of Medical Education Reno, NV September 2011 – April 2012
Administrative Assistant
• Maintain confidential records
• Assist with documentation, setup, and training for standardized patient encounters
• Process payroll for standardized patients
• Access OME data bases to obtain and prepare documents, student lists and courses
• Mail merge and organize student names into testing documents.
• Assist with scheduling requests room reservations and record keeping, and faculty contact for course assignments
• Assist Program Director with project planning, grand application, simulator maintenance records.
• Assist with travel requests and reimbursements, grant, special projects and record keeping
University of Nevada, Reno, Division of Health Science Reno, NV – July 2008 to September 2011
Administrative Assistant
• Cover reception desk for VP office
• Answer, screen and route all calls
• Maintain office supplies & equipment
• Admin support to department of Alumni Relations
• Schedule room reservations for VP staff meetings
• Edit and process staff purchase cards, process invoices, purchase orders, travel claims/requests for VP and office
staff
• Administrative and secretarial support to VP office staff
• Order and maintain files for keys and security cards
• Maintain leave records for VP staff and department directors on SharePoint program
Kosmont Companies/Renaissance Community Fund, Encino, CA - May 05 to April 08
Administrative Assistant to Partner/Senior Vice President
• Project research
• Office manager duties
• Calendaring, hosting conference calls, travel arrangements, scheduling staff meetings & preparing agendas
• Maintaining equipment and supplies inventory. Set up voicemail boxes and phone lines for new staff.
FS Realty, Beverly Hills, CA – Feb. 02 to May 05
Property Manager Wilcox Apartments, Hollywood CA, Montevida Apartments, Sherman Oaks CA, Villa Marbella Apartments,
Van Nuys, CA
• Supervise/train on site personnel.
• Control property expenses and income, prepare reports and year end budgets
• Responsible for leasing performance to keep occupancy at above 97% at all times with qualified tenants.
Triple Creek Ranch, Darby, MT – Part Time Sept. 97 – Dec. 99; Full Time Dec. 99 to Sept 2001
Sandra S. Pilgrim
137 Avenida Las Brisas, #A, - Oceanside, CA - 92057
Food Service – Part Time Position
• Part time food server, nights and weekends. Assist as hostess as needed
• Assisted kitchen staff in food prep
Personal Assistant to General Manager
• Assist in daily running of guest ranch resort accommodating 50 people in 19 luxury guest cabins, dining room and
function spaces.
• Liaison between general managers and all departments
• Interact with guests from check in through check out.
REFERENCES AVAILABLE UPON REQUEST
Contact this candidate