Administrative Assistant Manager
Resume:
Stephanie D. Elswick
Grand Blanc, MI 48439
abgf3y@r.postjobfree.com
Objective:
To obtain a position in which I can use my extremely diversified background to help my
company improve functionality and organization, while establishing a long-term career.
Work Experience:
Human Resources/Recruiter (6/2011 – Present) VP Total Solutions: Flint, MI
• Maintain all Employee files for VP Total Solutions.
• Complete New Hire Paperwork including, Tax Forms, New Hire Michigan Documents,
direct deposit forms, contracts, applications and addendums.
• Issue discipline action handed down from Managers.
• Maintain attendance and tardiness policies.
• Track Vacation accruals.
• Utilize QuickBooks to complete payroll.
• Maintain communications with Client Managers in regards to timesheets.
• Enter regular hours and overtime hours into QuickBooks for company employees to
ensure payment every two weeks.
• Issue expense reimbursements.
• Track and pay expense reports.
• Complete and send invoices for company employees to clients.
• Maintain Aging reports to track accurate invoice payments using Excel and
QuickBooks.
• Make collection calls to clients who are 90 days passed Net.
• Maintain Factoring on FactorFox.
• Recruit candidates for top Technical positions
Executive Administrative Assistant (6/2007 – 6/2011) Organic, Inc.: Bloomfield Hills, MI
• Executive Assistant to the Senior Vice President/General Manager, the Vice President of
Engagement Management and the Chief Financial Officer.
• Coordinate travel arrangements for nine company executives-research different avenues
to assure cost effectiveness.
• Facilitate many events from beginning to end. (MTeam, Auto Show, All Hands, Holiday
Parties, Friday employee team building events and off site meetings on a daily basis)
• Submit all expense reports in a timely manner to ensure reimbursement.
• Audit entire companies expense reports to insure accuracy and conformity throughout
the company to guarantee prompt payment from the clients.
• Assist with the arrangement and collaboration of Microsoft PowerPoint presentations,
gathering required information and implementing into the presentation.
• Monitor Vacation request forms for entire office and developed a custom Microsoft
Excel report to track employee vacation schedules.
• Conduct New Hire presentation, including Paperwork on Benefits and new hire forms.
• Maintained a Microsoft Excel Spreadsheet to assist in the process of ordering office
supplies.
• In charge of receiving and formatting invoices, so that they are ready to be sent to
Accounts Payable.
• Utilized Microsoft Visio to create and maintain all interoffice organization charts and
phone lists, export to clients when appropriate.
• Conversion of meeting notices from Lotus (Chrysler client) to Outlook to place on
Executives calendars.
• Maintain Executives calendars on a daily basis to insure there aren’t overlaps and that
schedules are manageable.
Call Center Manager/Executive Administrative Assistant (10/2005 - 6/2007) Dialogue
marketing: Auburn Hills, MI
• As the acting liaison between the CMO and CFO my key responsibilities were to
perform essential tasks required in the development of new programs and tools to
better the organization.
• Developed a new approach to network documentation by utilizing self-created program
in Microsoft SharePoint.
• Created Excel Spreadsheet to organize all Legal documents, so that documents were
viewable to upper management at any given time.
• Assigned and distributed Security Keys to each individual employee, tracking and
maintaining a SharePoint file to ensure accuracy and security of the facility.
• Managed the timely marketing of the company by creating and writing content for
several different company divisions.
• Submitted expense reports for Vice President of the Company.
• Arranged travel plans for Vice President.
• Managed call center of 50+ employees for various industries
o Domain names
o Credit Unions
o Insurance companies
• Tacked attendance
• In charge of disciplinary action
• Recruited new employees
• Made and received calls for various programs
Marketing Administrator (10/2003 - 3/2005) Frontline Marketing Group, Inc, Clarkston,
Michigan
• Managed telemarketing department.
• Coordinated all appointments for Sales people with vendors
• Used MapPoint, Delorme and Excel to schedule appointments and plan routes.
• Booked travel for sales people and Company CEO’s using Priceline, Orbitz and
Hotwire to ensure cost effectiveness.
• Used company Database to update appointments and records for three industries
nationwide.
• Cataloged vendor lists and contracts into the computer, for pending projects.
• Used company database to do mail merges and company mailings.
• Assisted Information Controller with various applications of software to insure office
efficiency.
Additional Skills
• Certified Expert in all Microsoft Office Suite Applications including: Microsoft
Excel, Word, Outlook, Visio and PowerPoint.
• Proficient in Lotus Notes, MapPoint, DeLorme, SharePoint, ChangePoint and
Social Networking Search Engines
Education:
Delta College
Bay City, MI
• 1989-1999 - Major Broadcast Journalism with a Minor in English
Contact this candidate