Manager Executive Assistant
Resume:
Laura Carn
Hillsdale New Jersey 07642
*********@***.***
Objective:
Seeking a position as an Executive Assistant.
Education:
Ramapo State College of New Jersey, Mahwah, NJ
2001
Bachelors of Arts in History
Skills:
Microsoft Office: (Word, Excel, PowerPoint, and Outlook)
Proofreading, formatting and editorial skills. Excellent verbal and written communication skills.
Experience:
Medical Cost Recovery, Inc., Rivervale, NJ 07/01-
05/11 Executive Assistant to the President
• Provided Calendar Management-maintained, reviewed, and updated rapidly changing meetings
and appointment schedule.
• Organized Meetings and Appointments-schedule internal/external meetings and appointments:
and conference calls.
• Coordinated Logistics for Meetings and Events-organized conference rooms across multiple
locations, ensure materials are on location, confirmed all details for setup, created meeting
agenda, attended/execute meetings, take/distribute meeting minutes, ensure all details of events
or meetings hosted by Executive are in order.
• Provided Telephone Coverage-screened calls, took messages, and distributed all messages in a
timely and appropriate manner.
• Organized and Draft Correspondence-including e-mails, faxes, letters and documents.
• Coordinated Complex Travel Arrangements-responsible for all logistics of travel arrangements
including flights, transportation to and from airport for flight departure and return flights, on
ground car rental or car service to hotels and meetings in travel destinations and hotel bookings.
• Prepared Detailed Itineraries- for Executives travel, and also a detailed binder of any meeting
materials, presentations, and other pertinent meeting information needed for business travel.
• Reconciled/Managed T&E Expenses-reviewed Executive’s expense reports, verify expense
documentation, submit to accounting for payment, and maintained reconciliation against
expenses.
• Processed and Paid- departmental invoices according to timelines.
• Excel-spreadsheets, tables, charts, and managed financial information, performed mathematical
calculations, and tracked database information.
• PowerPoint-ability to create, design, update, and format presentations.
• Task Management- assisted with overflow, special projects and day-to-day tasks, managed
multiple competing priorities and executed with guidelines set, taking initiative to assist as issues
arose and find solutions to problems.
• Responsible for Set-Up- of all technical needs for new employees.
• Performed personal work assignments as needed.
MSX/ Jaguar Cars National Headquarters, Mahwah, NJ 10/97-
08/99 Executive Assistant to the National Marketing Manager and to the National
Advertising Manager
• Provided both confidential administrative and general office management.
• Received and directed all visitors and clients.
• Answered, screened, and directed all incoming phone calls.
• Maintained two Manager’s Calendars and scheduled their appointments, meetings,
conference room and conference calls.
• Managed communications for all meetings and appointments.
• Typed, composed, and edited memos, letters and other correspondence.
• Created and typed spreadsheets in Excel.
• Proofread for approval all of marketing department’s expense accounts at the end of each
month.
• Coordinated travel arrangements for each Manager, and prepared itineraries.
• Responsible for ordering all promotional items needed for trade shows.
• Finalized creative PowerPoint presentations for promotional marketing materials.
• Assisted the Marketing Department.
Chase Manhattan Mortgage, Inc., Woodcliff Lake, NJ 9/96-
10/97
Production Assistant to the National Vice President of Sales
• Supported Seventeen Northeast Account Executives.
• Provided support in all aspects of business.
• Maintained database of all Mortgage Brokers.
• Daily distribution of Account Executive’s reports.
• Provided support when fax, phone, or pager lines weren’t working.
• Preparation of all Account Executive’s expense reports for approval.
• Consistently following up of all phone calls, which needed to be returned.
• Distributed all Marketing material to the entire Northeast.
• Coordinated and prepared for trade shows.
• Solved all problems from the Home Office for all seventeen Northeast Account
Executives.
Contact this candidate