Executive Assistant Vice President

Julie Brooks

*** *. ***** ***** + Beverly Hills, CA + 90212 +310-***-**** +

*******@**********.***

SUMMARY

Career executive assistant with over 10 years of experience in supporting

senior level executives.

SKILLS

. Word usage includes mail merge, table of contents, index, inserting

documents and objects. Excel usage includes VLOOKUP, pivot tables,

formulas and charts. PowerPoint usages includes inserting charts, tables,

objects, notes and slide editing.

. Maintain Outlook Contacts and Outlook Business Contact Manager database.

Familiarity with ACT.

. Skilled and resourceful in managing meeting schedules, calendar

scheduling, coordinating domestic and international travel itineraries,

expense processing, and liaising with corporate staff, clients and

vendors.

PROFESSIONAL EXPERIENCE

BEACHBODY, LLC, Santa Monica, CA, December 2010-April 2011

Assistant to the Events Department

. Coordinated the Success Club cruise project registration process.

. Supported the sales director in coordinating local events strategy.

. Provided support and coordination of the online Coach Resource Center.

. Expedited submittal of expense reports for the senior vice president of

global sales.

BEACHBODY, LLC, Santa Monica, CA, January 2008-October 2009

Assistant to Vice Presidents

. Hired to assist two vice presidents daily business activities and

travel planning, allowing them to focus on critical matters.

. Supported the department by assisting the daily push of business on a

priority basis to meet deadlines.

. Accountable for the accuracy and maintenance of five Outlook calendars

and contacts.

. Expanded the job as liaison to department decision makers and other

corporate vice presidents and managers.

LOS ANGELES COUNTY MEDICAL ASSOCIATION, Los Angeles, CA, April 2007-

December 2007

Executive Assistant to CEO

. Hired to support the daily activities of the CEO.

. Key contact for board officers and councilors.

. Responsible for all board and committee meeting arrangements including:

scheduling, arranging meeting locations, menu creation, meeting room set-

up, assemble board and committee meeting books, manage meeting notices and

attendance lists, agenda development, create and distribute publications

and forms.

RNC GENTER CAPITAL MANAGEMENT, Los Angeles, CA, October 2004-April 2006

Executive Assistant to Vice President, Director of Entertainment Division

. Hired to assist the vice president, director of the entertainment

division. Role expanded to additionally assist the CEO and other vice

presidents with special projects, e.g. providing client account

performance reports and charts for client meetings and presentations.

. Responsible for the daily maintenance of 280 accounts, and 700 million

dollars under management.

. Identified corporate procedural workflow problems and created solutions.

. Wrote corporate training materials to familiarize new employees with RNC

Genter standard procedures.

J.E. LISS INVESTMENTS INC., Milwaukee, WI, April 1993-July 1999

Executive Assistant to Vice Presidents

. Hired to provide assistance to same four vice presidents previously

supported at Merrill Lynch.

. Responsible for servicing approximately 5,000 client accounts, and 500

million dollars under management.

. Created daily performance reports and charts for mutual funds.

. Liaised with clearing, mutual fund, annuity and insurance companies.

MERRILL LYNCH, Milwaukee, WI, 1989-1993

Executive Assistant to Vice Presidents

. Hired to provide assistance to four vice presidents.

. Managed domestic and international travel, meetings and seminars.

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