Manager Administrative Assistant

DARLENE K. AKERS

**** ******* ***, ********, ** *3231

Cell: 614-***-****

********@*****.***

Office Coordinator/Administration

Experienced, innovative professional with proven ability to identify, analyze and solve problems to

increase client satisfaction and improve processes through expertise in:

• Extensive Administrative Assistant Skillset,Strong Work Ethic and Organization Skills

• Flexible To Meet Customer Needs,Energetic, Positive and Motivated

• Excellent Communication Skills, Proficient in MS Office / Outlook

Technical skills include the following systems: DocuTron, Bentley View, Microsoft

SQL, MRP Database, Adobe Acrobat 8.0, AS-400, Documentum Desk Top Client,

Jonas/Alchemy indexing station, MS Office Suite, Microsoft Project, Dbase, Prolog

Manager 7.5, Timberline, Quick books, Documentum E-Room, Share point

Education:

Park University, Columbus, OH / DSCC Branch of Missouri State - Major: Business Management

Licensed Notary-State of Ohio

CAREER HIGHLIGHTS

Chemical Abstract Services, Columbus, OH

Executive Assistant to VP of Editorial

2010-2011

(Temp Positions-thru Career Choices Unlimited)

Provided administrative support to Vice President of CAS Editorial Dept. Maintained calendars in MS

Outlook, scheduled domestic and international travel. Processed time sensitive and confidential Editorial

staff profiles while working closely with Human Resource dept .

Applied Mechanical Systems, Dublin, OH

2008-2010

Executive Assistant / Office Manager

(Laid off-Feb 2010)

Managed and maintained calendars in MS Outlook, scheduled travel arrangements, data entry, ordered

supplies and organized business functions for three Directors. Prepared and refreshed weekly reports for

time tracking and budgets that were directed to senior management. Worked directly with Division Branch

Manager, Service Project Managers and Technicians in the set up and management of all Columbus based

Service and Construction jobs including design build/ preventative maintenance contracts, dispatching

HVAC technicians and working with the City of Columbus to process permit applications and schedule

inspections.

Washington Group International, Denver, Colorado

2006 -2008

Document Information Resource Specialist

Functioned as a liaison between any given outside source and Washington Group Internationals

Corporate office to track, retain and organize all project documentation that evolves throughout the

Engineering, Procurement and Construction phases of all company projects.

Gilbane Building Company, Columbus, OH

2005 - 2006

Project Senior Support Assistant

Processed all construction site documentation and coordinating with Corporate Engineering, issues

pertaining to the Emission Controls Project at the Ohio State University.

Torcon, Inc., Westfield, NJ

Site Administrator/Document Control – Roxane Laboratories Columbus, OH 2003-

2005

Assisted General Contractor in all facets of construction site coordination and Engineering support for

Design-Build Projects.

Mowry Chiropractic – Powell, OH 43085

1998- 2002

Chiropractic Tech Assistant/Front Desk Administrator

Worked directly with Chiropractor to provide assistance in the development of patient x-rays, examination,

as well as provided assistance in therapy and served as front desk manager.

4 Attended and completed Chiropractic training seminars quarterly, which contributed to over 85%

new patient intake

5 Began course study for X-ray Technician.

6 Insured the timely, accurate processing of all Workers Compensation claims, and acted as liaison

between patient and insurance company providing doctor with weekly updates on billing status.

7 Reduced scheduling time by researching and implementing electronic scheduling software

program. Program improved scheduling by 90%.

Ross Laboratories – Columbus, OH 43025

(Division of Abbott Laboratories)

1991-1997

Purchasing Assistant I

Oversaw all procurement related activities in the Commodities and Ingredients division of

Materials Management.

2 Sourced and purchased Commodities and Ingredients through MRP database, while monitoring

the time- phase delivery to various Ross plant locations, Device Centers and Contract

Manufacturers.

3 Worked closely with Ross Quality Control officers to implement specification approval sign-off.

Administrative Assistant

(Ross Laboratories)

Assisted Maintenance Supervisor with departmental Cost Analysis, while supporting department

with all administrative needs.

3 Processed incoming work order requests, and assisted departments with Audio Visual needs.

4 Assisted Maintenance Supervisor with Cost Reporting, which contributed, in an annual

department saving of 23K.

5 Provided Asset Tagging/Inventory control for all incoming equipment.

Material Control Coordinator

Ross Laboratories

(Contract Position)

Assisted Project Scheduler in the expediting and specification approval process of all shop drawings and

submittals.

4 Oversaw material deliveries to site locations.

5 Traveled to various Ross Laboratories sites to monitor schedule timeline and material deliveries.

6 Acted as back up to department secretaries.

7 Provided back up support in Primavera scheduling.

References Available upon request

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