Administrative Assistant Sales
Resume:
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DEBRA REED DELATORRE
*********@*****.***
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OBJECTIVE: Position with a growing, dynamic, stable company.
SUMMARY: People-oriented and motivated achiever underscored by a
personal commitment to outstanding professional performance with an
excellent reputation for being honest, forthright, and dependable. Self
starter and resourceful. Team player and "role up sleeves" mentality.
Multi-task and handle ever changing details and schedules. High level of
endurance coupled with motivation, enthusiasm, and dedication. Experience
with the support of C-level Executives. Strong attention to detail and full
proficiency in the following programs: Microsoft Office, Excel,
WordPerfect, AS400, Lotus Notes, Outlook, Quicken, and Power Point. Sharp,
creative, quick learner, and excellent organizational and inter-personal
skills. Communicates clear direction to employees to achieve a high level
of productivity. Effectively applies management skills with staff to
achieve strong morale and productivity. Analyze data and produce a clear
path for making processes more efficient. Strong interpersonal skills in
dealing with employees and external customers.
.
EXPERIENCE:
2008 - Current SSC - Schottenstein Luxury and Property Group
Personal/Executive Assistant
. Liaising with executives at all levels, all over the world.
Keep daily record
. Maintain personal and business calendar / schedules
. Review/track/process monthly reports, expenditure receipts,
statements, and invoices
. Meeting logistics coordination Travel planning (domestic and
international) coordinating all related logistics and
managing of affairs.
. Available 24/7 - Strenuous privacy/confidentiality
. Developing and maintaining strong relationships with clients
2006- 2008 Emerson Network Power
Executive Assistant - Sales and Marketing
. Support three (3) VP's (sales, marketing and professional
services)
. Reconcile credit card statements into spreadsheet,
documenting all charges
. compile hours and enter office payroll
. Travel arrangements, reservations, and appointments (domestic
and international)
. Preparation of presentations and reports as requested
. Maintain department's organizational charts
. Schedule and plan meetings and department activities
. Maintain office systems, equipment, follow-up files and
confidential data
. Collect information needed by managers/executives in
preparing for meetings and presentations
. May be delegated responsibility for programs or projects that
require independent discretion and judgment
2005 - 2006 Whiting-Turner Contracting Company (TX)
Office Manager
. Payroll - compile hours and enter office payroll into CMS
system & maintain files
. Business Development -Coordinate organization of proposals &
presentations to potential clients, develop proposal
documents, project sheets, profiles, develop power point
slideshows for presentations, print/compile proposal books,
maintain WT proposal supplies, maintain Dallas proposals /
presentation files, event planning for presentations: travel
arrangements, catering, conference rooms
. Reconcile credit card statements into spreadsheet,
documenting all charges, keep / gather receipts or other back-
up for documentation. Distribute copies of spreadsheet to all
jobs charged for their on/off ledgers maintain file notebooks
of monthly spreadsheets/statements
. Employee support - New employee orientations, order new
employee manual, interns/co-ops. Conduct employee
orientations. Process paperwork Make sure supervisors
conduct evaluations with Interns/Co-ops. Liaison to Employee
Support Dept. in Baltimore. Maintain employee files.
. Recruiting - Coordinate with PM's to attend Career Fairs.
Process registration with universities to attend career
fairs. Act as liaison with Universities. Travel/hotel
arrangements for representatives attending fairs and for
recruits, reimbursement checks for mileage, etc. Conduct
Career Fair follow-up. Schedule 2nd interviews.
. Other responsibilities -Attend weekly management meetings, TX
State remodel tax Report, AIA contract documents, employee
training log, advocate Program, company vehicles,
City/State contractor licenses, accident reports, liaison
with building management, office recycling program,
memberships, credit letters, office parties, HR issues.
2004 - 2005 ARC - Affordable Residential Communities (Office closed - TX)
Executive Assistant to COO
. General administrative support including maintain and update
filing system
. Coordinate meetings and make arrangements for conferences,
meetings and events
. Handling of calendar and travel schedules
. Ensure compliance of time and expense tracking/reporting
. Daily, monthly, quarterly and year end reports
. Event & Space Planning
. HR issues
. Manage multiple priorities and special projects
2002-2004 Dubrow Duker & Associates, P.A. (FL) - Part Time
Administrative Assistant
. Completion of monthly, quarterly and year end reports
. Bank reconciliation
. HR issues
. Preparation of correspondence as requested by partners
. Follow up on filing of forms (Federal and State)
. Maintain all office files in house and off site and client
database.
2000-2004 Household Automotive Finance (Office closed - FL)
Divisional Administrative Assistant - Sales
. Prepare reports by collecting and analyzing information from
all divisions
. Coordinate all travel for regions-existing and new hires
. Set up monthly meetings for Regional Sales Managers and
credit officers and/or regional meetings
. Delegate and follow up on buyback demand letters, to and from
RSM's
. New hire training
. Coordinate business meeting logistics
. Correspondence as requested
. Departmental budgeting
. Built client base
. Communication with regional dealer base to enhance
relationships
Oversee all day to day administrative operations and
procedures
. Marketing indirect auto non-prime and sub-prime finance
programs
. Assist with education and training to Sales Management and
Finance Departments in the use of auto finance programs to
exceed company goals and customers profits.
1997-2000 Porsche Cars North America (GA)
Executive Administrative Assistant/Sr. Warranty Secretary
. All correspondence as requested for Customer Satisfaction and
Warranty department
. Select and/or interpret data necessary to process roadside
assistance claims
. Ensure Porsche Cars N.A. claim payments
. Perform warranty file searches necessary to support Legal
Department
. Created training program for Customer Satisfaction/Warranty
department
. Generate monthly management reports for cost containment
trend analysis
. Coordinate business meeting logistics
. Departmental budgeting
REFERENCES: EXCELLENT REFERENCES UPON REQUEST
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