Executive Assistant Human Resources

TONIA MICHELL KIRVEN

**** ********* ****** *******, ** 77040 (281)501 2501hm 7 3 1 66 1 16 8 6 cell_ ****************@*****.***

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EDUCATION

MBA BS – Business Management HR Management

Texas Southern University Texas Southern University

Houston, TX Houston, TX

Candidate of graduation December 2011 December 2004

PERSONAL SUMMARY

To employ leadership, relationship building, and outreach for the betterment of an organization

dedicated to advocacy, community service, and changing the way the world works in the career of

leadership management.

RELEVANT EXPERIENCE

Texas Southern University – Houston, Texas November 2009-Present

Operations Coordinator

• Handle all Head Coaches emails, voicemail, and calendar

• Attend all meetings with Head Coach or as a liaison of the Head Coach when he is not

available.

• The department liaison between the AD and the Head Coach on budget, administration,

human resources etc.

• Coordinator of the Wives Club, community services and community development.

• Plan and coordinate all travel, hotel, meals for entire football season

• Complete all HR functions such as PA forms, address changes, people soft, SAP

• Maintain all Budget transaction and expenditures monitoring, prepare Online requisitions,

budget transfers, budget reconciliations

• Plan and implement tutorials for student athletes, community service outreach

• Negotiate all hotel contracts meals with outside vendors.

• Correspond with opposing team to coordinate all travel logistics

• Schedule and book all air fare for Division I A teams

Texas Southern University – Houston, Texas February 2008-November 2009

Senior Executive Assistant Operations

• Plan all travel, hotel, meals for entire football season

• Complete all HR functions such as PA forms, address changes, people soft

• Budget monitoring, prepare Online requisitions, budget transfers, budget reconciliations

• Plan and implement tutorials for student athletes, community service outreach

• Handle all Head Coaches emails, voicemail, and calendar

• Negotiate all hotel contracts meals with outside vendors.

• Correspond with opposing team to coordinate all travel logistics

• Schedule and book all air fare for Division I A teams

Donavon and Watkins – Houston, Texas September 2007- January 2008

Heritage Healthcare Systems-Executive Assistant/DOI Appeals and Grievance

• Plan meetings and schedule all meetings for the Enrollment and Billing departments

• Managed a clerical staff of 12.

• Performed managerial financial accounting.

• Develop a milestone schedule of work to be performed ad target dates for the

accomplishment of the DOI appeals and grievances department.

• Develop a database to track the DOI issues and assure the completion of the resolutions

• Assisted with member complaints and the resolution of enrollment, billing and claims.

• HR responsibilities are as follows: entire company access, termination of employee in

Team Track system, maintains employee files and performance records.

• Maintain the expenses reports for VP of Operations

• HR Policies and Procedures

Texas Southern University - Houston, TX February

2000- 2006

Sr. Executive Assistant to the Vice P resident /Provost of Academic Affai rs

• Performed internal monitoring of specified task given to each academic unit

deans or chairs

• Complied internal quality control of documents before given to Provost to

s ign.

• Monitor the financial accounts of all academic units and the expenditures of

appropriate funds local or state.

• Maintain the emails, calendar, meeting appointments and public speaking

engagements of the VP/Provost of Academic Affairs.

• Prepare all t ravel arrangements and i tineraries for the VP/Provost of

Academic Affairs.

• Coordinated all meeting logistics for internal Deans Counsel Meeting weekly

and Board of Regents Meeting quarterly.

• Reconciled monthly expenditures of the VP/Provost of Academic Affairs state

issued t ravel card and procurement card.

• Maintained the entire departmental filing systems both electronically and

hard files.

• Supervised 8 work-study students to perform daily routine office task.

• Attended Executive Counsel, Deans Counsel and Board Meetings to record all

m inutes, complied the report for all Board Agenda i tems.

• Maintain the departmental database, and all deans counsel minutes and

board minutes.

• Maintained the inventory of all office supplies

SKILLS

MS Office HTML EZ Cap Adobe Photoshop Illustrator

Windows XP HPMS Design Windows Facets

Corel MS Access

Technical Skills

Software Applications: MS Office and Lotus Notes

Operations Systems/Platforms: Windows 2000, XP Home, XP Professional,

Web Development: Dreamweaver, HTM L, Quack, Adobe Photoshop, photo and

I l lustrator

-References available upon request -

Contact this candidate