Administrative Assistant Project Manager
Resume:
Deanna Dotson
*** **** ***. ******** **, *****
708-***-**** *******@*********.***
FREELANCE EXPERIENCE
Administrative Assistant/Receptionist (contract)
Popcorn Palace Administrative Office September 2010 Current
Chicago, IL
Answer telephones and transfer to appropriate staff member
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Meet and greet clients and visitors
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Create and modify documents using Microsoft Office
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Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
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Maintain hard copy and electronic filing system
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Sign for and distribute UPS/Fed Ex/Airborne packages
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Research and purchase office supplies
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Setup and coordinate meetings and conferences
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Support staff in assigned project based work
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Arrange travel arrangements
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Log and distribute outstanding and completed invoices to project manager
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Office Manager (contract)
Award Claim & Messaging Center July 2010 September 2010
Chicago, IL
Managed and oversaw administrative functions
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Coordinated company events
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Place weekly beverage orders
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Schedule meetings with prospective clients for CFO/CEO
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Other duties as assigned
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Ensured that there was an adequate supply of stationery and equipment
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PROFESSIONAL EXPERIENCE
Scheduling Coordinator/Administrative Assistant
Marketing Solutions October 2008 January 2010 Arlington
Heights, IL
Coordinated complex domestic and international travel plans
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Researched and compared travel flight/hotel/car prices for cost effectiveness
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Prepared travel and expense reports
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Prepared and drafted documents, memos, and correspondence
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Managed and tracked all business expenses for the Retention Department
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Accurately and effectively utilized Excel for report creation and monitoring purposes
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Uploaded, created, and tracked various forms of reporting
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Prepared extensively thorough presentation and reports
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Maintained several calendars and scheduled onsite and offsite meetings
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Implemented, formalized, and maintained an effective budget for the Retention Department
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Administrative Assistant/Receptionist
FTD January 2007 - May 2008 Elmhurst, IL
Updated and maintained product database.
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Planned meetings for senior management with prospective clients.
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Professionally answered incoming calls, distributed mail, and greeted visitors
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Accurately and quickly entered order information into fulfillment system
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Maintained office inventory
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Organized and tracked all shipping, expenses and revenues
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EDUCATION
Argosy University Graduation Pending 2012 Chicago, IL
BA in Psychology
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Walther Lutheran High school September 2004 June 2008
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Melrose Park, IL
High school Diploma 2008
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SUMMARY OF QUALIFICATIONS
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Detailed working knowledge of Microsoft Office
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Psychological Studies
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Adobe Photoshop
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Internet Research
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Organized, self directed, and self disciplined
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Strong organizational and analytical skills
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Superior interpersonal and communication skills with all levels of management
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Strong work ethic that enables me to work well under pressure and to meet critical deadlines
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