Administrative Assistant Sales

MICHELLE CASSEL GOMEZ

**** ******* **** *** ( Oceanside ( CA 92058

949-***-**** ( abg8vi@r.postjobfree.com

PROFILE

Top notch administrative professional with excellent office management and

client relation skills; more than 10 years experience as an executive and

administrative assistant providing a high degree of efficiency. Excellent

communication skills, problem resolution abilities, and a high level of

confidentiality. Strong organizational skills and specialized experience

in the commercial and residential real estate field with experience in

interpreting and analyzing contracts and other real estate and business

documents. Ability to produce accurate and well-written agreements,

memorandums, other legal documents, and correspondence. Demonstrated

administrative expertise in conducting calendar management, meeting

coordination, travel arrangements, expense reports, spreadsheets,

PowerPoint Presentations, client correspondence, client interface and phone

coverage.

LICENSES AND CERTIFICATIONS

Notary Public of the State of California Real Estate Salesperson license

California

California Paralegal certification,

CSUSM

COMPUTER SKILLS

Experienced in the use of both PC and Apple operating systems and

numerous software packages, including: Yardi, MRI, Calyx Point, FAST,

Westlaw, LexisNexis, Microsoft Office Suite (Word, Excel, PowerPoint,

Access, Outlook), PageMaker, ShoreTel, and Internet Research.

PROFESSIONAL EXPERIENCE

Relational Investors LLC (Temporary Position)

Administrative Assistant/Receptionist (March 2011 - June 2011)

. Attended phone calls, concluded the nature of calls and assisted

callers to the proper individual or department; Greeted and welcomed

guests coming into the office.

. Responsible for ordering, organizing and stocking all kitchens and

office supplies.

. Created and typed office operating procedures, reports, memos, and

other correspondence.

. Responsible for weekly catering and meeting coordination.

Relational Investors LLC (Temporary Position)

Executive Assistant (September 2010 - November 2010)

. Provided executive level support to three Principals of a Registered

Investment Adviser company that serves some of the largest pension

funds of the world.

. Assisted with travel plans, calendar management, expense reports,

meeting and catering coordination, conference calls, and general

executive assistant responsibilities.

. Assisted with the preparation of reports and financial data.

. Screened incoming phone calls and greeted guests coming into the

office.

Md7 (Laid Off)

Executive Assistant/Lease Processor (June 2009 - September 2010)

. Provided executive level support to the Vice President of Operations,

two direct subordinates of the Vice President of Operations, and four

members of the sales staff.

. Served as liaison between all impacted departments to ensure proper

communications and reporting practices.

. Prepared complex amendments regarding the reduction and/or

restructuring of current lease agreements. Transitioned between

different types of documents and compared data for lease deficiencies.

Sent lease amendments to landlord for signature. Reviewed signed

amendments returned from the landlord for any errors or changes and

submitted them to the appropriate Carrier for approval.

. Created/Drafted lease amendments based on re-negotiated lease terms

submitted by the sales staff and maintained digital lease files of all

amendments.

. Reviewed sales commissions via Live Calc calculator for accuracy and

corrected as necessary.

. Created Legal Fact review sheets and submit to the Carriers attorney.

. Coordinated large employee volunteer efforts; recommended developed,

implemented and managed effective volunteer and fundraising programs.

. Recruited volunteers and recommended assignments best suited to each

individual's talents.

. Maintained public contacts in the community and public/private sectors

in order to implement volunteer/fundraising strategies; Developed

articles and announcements to publicize volunteer activities and

events.

Chelsea Investment Corporation (Laid Off)

Executive Assistant/Project Coordinator (February 2007 - June 2008)

. Provided executive level support to the President and four other high

level executives with duties that included maintenance and security of

both client's personally identifiable information and confidential

company reports.

. Managed and prepared high profile proposals and presentations.

. Scheduled meetings, recorded minutes, and maintained a log of meeting

minutes.

. Assisted with the research and due diligence relating to real estate

acquisition.

. Assisted with the preparation of affordable housing financial

applications including project descriptions, evidence of support for

project, site control and entitlement.

. Coordinated title and entitlement with outside counsel.

. Coordinated due diligence required by lenders and equity investors for

financial closings.

. Prepared placed in service filings and assisted with the conversion

process.

. Prepared organizational documents for recordation and filing.

. Prepared timelines and tracked, monitored and provided detailed weekly

status reports on all projects from conception through final

completion.

. Closely interfaced with vendors and other departments within the

organization to implement their goals and objectives.

Brehm Realty (Contract position covering for Maternity Leave)

Sales and Marketing Assistant (September 2006 - February 2007)

. Same responsibilities as Pulte Home Corporation

Pulte Home Corporation (Laid Off)

Administrative Assistant, Escrow (December 2005 - September 2006)

. Provided administrative support to the President and three other

executives. Duties included maintenance and security of confidential

information.

. Coordinated projects and events by exercising an ability to improvise,

improve procedures, and meet demanding deadlines.

. Planned and coordinated corporate luncheons and developed

presentations for related onsite and offsite meetings.

. Processed monthly expense reports which included supporting

documentation and budget code indexes.

. Scheduled meetings, recorded minutes, and maintained a log of meeting

minutes.

. Direct business relations and distribution of company literature to

stimulate client interest and sales leads.

. Verified the accuracy and completeness of contracts and change orders

and processed buyer funds.

. Processed Sales Contracts, Addendums, Amendments and input Job

Initiation Orders and Option Change Orders into computer software for

tracking.

. Maintained files and distributed contracts and change orders.

. Worked closely with Escrow Company to schedule closings and resolve

issues to facilitate closings.

. Answered questions and solved problems for the buyer through

communication with other departments and assisted in all aspects

related to the closing of their new home.

. Maintained and distributed weekly Broker 1099 Co-Op and Sales

Associate Monthly Performance Reports, Sales Reports and updated

community maps and closing boards.

. Maintained and distributed Escrow Status Reports/Weekly Closing

Reports.

. Drafted Model Home Lease Agreements, Final Price Amendments and

Addendums to the contract.

. Reviewed and approved Escrow Instructions and Estimated Closing

Statements.

. Processed final HUD's and forwarded to Accounting department.

. Executed Notice of Completion for recordation to facilitate close of

Escrow.

. Attended all weekly project status meetings and sales meetings.

Pan Pacific Retail Properties, Inc. (Laid Off)

Assistant Property Manager - Commercial (December 2004 - November 2005)

. Assisted General Manager/Property Manager with twelve (12) shopping

centers and three hundred (300) tenants of an equity Real Estate

Investment Trust (REIT).

. Completed travel arrangements and expense reports.

. Scheduled meetings, recorded minutes, and maintained a log of meeting

minutes.

. Coordinated new tenant move-ins and move-outs.

. Prepared Tenant Improvement (TI) Reimbursement requests.

. Reviewed Tenant Sign requests and lease provisions for sign compliance

and obtained approvals.

. Drafted Lease Amendments, Addendums and Renewals; Prepared Lease

Abstracts.

. Prepared and mailed Common Area Maintenance (CAM) Reconciliation's,

Real Estate Property Tax and Insurance billings as specified in each

tenant's lease.

. Responsible for interpreting the lease provisions and preparing all

Consumer Price Index (CPI) calculations

. Prepared and mailed all Fixed Rent Escalation letters as specified in

each lease.

. Accounts Receivable duties including collections and reporting;

responsible for sending accounts to the company attorney on a monthly

basis to start 3-day Pay or Quit Notices/Unlawful Detainers (UD's) as

needed.

. Reviewed and prepared Tenant Account Adjustments and Lease Default

Account Adjustments.

. Maintained daily contact with tenants and vendors.

. Reviewed and tracked all tenant insurance policy requirements and

verified lease compliance.

. Prepared Annual Billing Schedule.

First American Title Company (Left to pursue Commercial Real Estate)

Administrative Assistant, Escrow (March 2004 - December 2004)

. Assisted in all phases of the Escrow process; specialized in sales and

refinance of homes or vacant land.

. Assisted with interpreting Purchase Contracts to prepare Escrow

Instructions, Deeds and other documents.

. Assisted clients in signing loan documents, Purchase Contracts, Escrow

Instructions, and other necessary documents.

. Coordinated the purchase process with title officers, real estate

agents, purchasers, and other parties.

. Responsible for opening orders, ordering demands, and obtained

Evidence of Insurance.

. Prepared Estimated Final Closing Statements and HUD-1 per lenders

instructions and required fees.

. Reviewed, packaged and returned all fully executed documents to the

lender.

. Prepared Recording instructions and documents for Title Companies.

. Packaged closing statements and disbursements and sent to proper

parties.

VOLUNTEER EXPERIENCE

Marine Corps Base Camp Pendleton (Marine Corps Community Services) -

Military

Family Readiness Assistant - 1 Marine Expeditionary Force (June 2009 -

Present)

. Served under the command of Brigadier General Lori Reynolds.

. Completed many training courses including Family Readiness Volunteer

Training, LINKS (Lifestyles, Insights, Networking, Knowledge and

Skills) and PII (Personally Identifiable Information) training.

. Provide readiness and deployment support to Marines and their families

including initiating individual contact and welcoming unit families to

Camp Pendleton; constant communication regarding information and

referral services available to them; general support and adherence to

all confidentiality regulations and Operational Security requirements.

. Recipient of the 2009 and 2010 "President's Volunteer Service Award."

Southern California Outrigger Racing Association - Non-Profit Organization

Management industry

President (January 2008 - January 2009)

. Assured that the organization had a long-range strategy which achieved

its mission.

. Provided leadership in developing program, organizational and

financial plans with the Board of Directors.

. Maintained official records and documents and facilitated compliance

with federal, state and local regulations; responsible for ensuring

documents necessary to maintain the corporation were filed.

. Ensured the Bylaws were upheld and enforced.

. Provided broad, general guidance to Southern California Racing

Association and its officers.

. Reviewed operations on a monthly basis.

. Called and presided over meetings.

. Signed and delivered, in the name of the Corporation, all contracts or

other instruments pertaining to the business of the corporation;

oversaw contract negotiation and execution.

. Focused the Board's attention on matters of corporate and nonprofit

governance.

. Coordinated with committees to establish and meet goals.

Corporate Secretary (December 2003 - January 2006)

. Maintained all board records and ensured their accuracy and security;

Made records available when requested by authorized persons.

. Provided notice of all meetings of the Board; ensured that accurate

minutes were taken, approved, distributed and maintained in a

Corporate Record Book

. Ensured that official membership records were maintained.

. Managed the general correspondence of the Board of Directors.

. Prepared meeting agendas with the assistance of the President.

. Researched and provided current information to the board on governance

issues and fiduciary responsibilities.

. Managed and completed all legal filings with the Secretary of State,

Attorney General's office, hired accountant and other government

agencies as was required.

Kupa'a Mau Outrigger Canoe Club - Non-Profit Organization Management

industry

Webmaster and Secretary (March 2007 - present)

. Maintain all board records and ensure their accuracy and security;

Make records available when requested by authorized persons.

. Provide notice of all meetings of the Board and General Membership;

ensure that accurate minutes are taken, approved, distributed and

maintained in a Corporate Record Book.

. Manage the general correspondence of the Board of Directors and

General Membership.

Contact this candidate