Manager Executive Assistant

ARMELLA COHEN

**** *** ***** **** ***** Princeton New Jersey 08540 609-***-**** **********@*****.***

C-Level Executive Assistant

~ Offering 13+ year track record of administrative excellence in demanding

business environments and multiple industries ~

Accomplished and bottom line-oriented professional offering valuable experience in multiple management

and administrative positions including Personal/Executive Assistant, Office Manager, Facilities Manager,

House Manager, and Employee Relations.

Broad business perspective and extremely strong business acumen. Ability to architect and lead changes

with a strong action orientation, decisive execution skills, and drive for results.

Demonstrated willingness and ability to go “above and beyond” to ensure administrative excellence and

deliver improved efficiencies and cost savings.

Able to analyze complex business procedures and recommend ways to increase productivity and

organizational effectiveness.

Certified Microsoft Office Professional, technically proficient MS Word, MS Excel, MS PowerPoint,

QuickBooks & Lotus Notes.

CORE COMPETENCIES

Organizational Development Time Management Administrative Management

• • •

Human Resources/Recruitment House Manager Office Management

• • •

Corporate Administration Training & Development Policy/Procedure Development

• • •

Personal Assistant Employee Relations Client Relations

• • •

PROFESSIONAL EXPERIENCE

EXECUTIVE COORDINATOR TO PRESIDENT - CEO 2010 – 2011

PEARL MEYER & PARTNERS LLC NEW YORK, NY

Executive Compensation - Consulting

Partnered with President to provide administration, accounting, client services & marketing.

Maintain calendar in a highly dynamic scheduling environment. Supply clients and CEO with

travel/meeting specifications. Schedule all Executive Board, Operating Committee and Quarterly All

Staff Meetings. Plan award dinners, Education speaking engagements and Directors’ Forums.

Produced/Coordinated high volume of correspondences on Excel/Word/PowerPoint. Conducted

research trends on Morningstar for 10k filings which include: Director Pay, CEO pay, share

allocations and title holders.

Reconciliation of confidential monthly billing and expenses; audit documents and Analyst time on

projects for accuracy.

Facilitated of all Executive board meetings, seminars, speaking engagements/magazine/media & all

publication. Worked with analysts and project managers to expedite clients’ presentations.

Coordinated/Arranged complex domestic and international travel & social itineraries including air,

lodging, and ground transport with constricted timeframe.

Established relationships with six PMP offices throughout the USA for all marketing trends

Notable Accomplishments:

Used Negotiation strategies for cost effective savings in Hotel accommodations by providing

VIP services throughout the US.

Re-development of extensive corporate filing systems by implementing a new “Color Me

Method” and “seven years archives locator” for accessible usage.

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ARMELLA COHEN

EXECUTIVE ASSISTANT TO CEO 2007 – 2010

INFOMAX NEW YORK, NY

IT consulting firm for apparel industries

Directed all administrative projects and staff for an IT consulting firm that offers software

hardware solutions for Apparel industries. CEO’s right hand person. Handle all incoming calls for

charitable foundation, speaking engagements and fundraising events. Maintain general office

functions by updating databases and files, preparing and processing expense reports, filing, and ad hoc

assignments.

Developing and overseeing all work phases with owner and facilities management such as space

build out, relocation, travel arrangements, handling time sensitive materials & dealing with Jewish

Community issues. Create general correspondence, including letters, memos, e-mails, and reports.

Managed executive’s calendar including scheduling and planning meetings and conference calls .

Chair person for all of his private affairs, including travel, family, and financial matters.

Coordinated complex travel accommodations including flights, hotel reservations, maps, directions,

and ground transportation.

Conducted all new hires and orientation including international visas.

Notable Accomplishments:

Develop strategic partnership with vendor by creating solutions and compliance directions based on

each project. Contributing company with “Green initiatives” in aiding clients to protect our environment.

CHAIRMAN OF BOARD 2003 – 2007

EXECUTIVE ASSISTANT TO

CRAMER ROSENTHAL MCGLYNN LLC NEW YORK, NY

Wealth Management/Hedge Fund

Gatekeeper of daily operations; Support to COB and VP of Trading. Worked with executive board

members; facilitating vendor research; coordinated with property management regarding all issues are

resolved. Assisted employee relation strategic plan deliverables in areas management, assessments &

manpower development. Manage CEOs calendar while using independent judgment to initiate, plan,

prioritize and coordinate meetings with internal and external constituencies.

Served as the administrative liaison with internal/external clients on matters relating to products,

personnel, T & E, lunch appointment and heavy travel scheduling. Complete lists of gifts for office

promotions, and celebrations. Coordinate with family members on personal matters such as vacations

and insurance homes, cars, etc. Maintain open line of communication between the CEO, senior level

executives, middle management and other administrative staff .

Identified ongoing organizational needs responding to business changes, such as development and

implementation of employee benefit programs. Assisted with new structures and addressing staffing

needs, i.e. either through recruiting new talent or providing training programs for existing personnel.

Notable Accomplishments:

Monitored bills and cost effective plans where possible. Tracking of all charitable donations,

reimbursement of expenses, payment disputes, and income for end of year accounting .

Organized programs, events, meetings & conferences by arranging facilities and caterers,

issuing information or invitations.

Worked with technical support staff to ensure own as well as employer’s computers,

phones, and all other communications facilities work effectively .

Created and Maintained Company’s employee manual while assisted with vendors and

movers.

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ARMELLA COHEN

EXECUTIVE ASSISTANT 2000 – 2003

HILLIER INT’L PRINCETON, NJ

Fortune 500 International Architectural/Design firm

Provided daily operational support and guidance to five executive partners and leadership support.

Coordinated client and staff meetings; Administer social budget; plan employee events such as our holiday

parties and Employee Appreciation lunches for over 100 employees. Accountable for all accounts payable and

accounts receivable activities.

Worked closely with Municipalities and top construction companies within the New Jersey and New

York areas. Oversee and organize special projects and events such as annual Senior Management strategic

planning meetings, Client Appreciation Dinners, and Performance Award Ceremonies.

Proactive in employee relation issues while providing timely coaching to reconcile and establish

resolution. Monitor all phases of projects and promptly address any changes to the original scope

services and the impact to the project schedule and budget . Daily administrative tasks including, but not

limited to, the maintenance of calendars, travel arrangements, management of expense reports, maintenance of

department budgets.

Responsible for coordinating and tracking deliverables on key initiatives for senior business

leaders, including the planning of team meetings, ownership or tracking of specific team projects,

business continuity planning, & the performance management process.

Notable Accomplishments:

Implemented and administer the Employee Recognition Program and Pilot Mentoring

Program.

Monitored compliance with company policies and other related government regulations .

Was nominated to mentor the administrative teams in various locations.

OFFICE MANAGER/OPERATIONS 1999 – 2000

INFOMAX NEW YORK, NY

Specialty IT consulting firm focused on software/hardware to apparel industries –1 year consulting contract

Established new policies and procedures for all human resource areas including medical/dental

coverage, sick leave, vacation time, short/long term disability, and the Family and Medical Leave Act.

Developed training course content and trained new employees.

Provided operational support for to all key areas including sales, marketing and information

technology.

EDUCATION / AFFLIATIONS

Bachelor of Arts – Rockland University – United Kingdom 1992

Certificate in Financial Planning – CTI Business Institute, New York, NY 1990

Recruiting, Compensation & Benefits Laws Training, ERI –June 2008

Helping Hands of Princeton – Volunteer as a Care Giver/Personal Assistant to those 65 and older 2007

Present

Princeton Healthcare Systems – Volunteer in various Departments – Present

Abraham’s Tent Catering Food service provided for those in need Present

Counselor – Provided mentoring for those affected by loss of employment Present

Corporate Flight Attendant – Worked on both commercial and executive charters 1996 1999

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