Administrative Assistant Sales

JANET CALEGARI

***** *. ******* ***** *****

Phoenix, Arizona 85086

Cell: 623-***-****

*********@***.***

ADMINISTRATIVE ASSISTANT

. Experienced in successfully performing duties in discerning executive

support environments

. High performance results: balancing multiple priorities, deadlines, and

executive needs under pressure

. Consistently maintain high work standards with attention to detail and

organization in fast paced environments

. Experienced in leading, coordinating, and contributing as part of a team

. Arizona Paralegal Association - Member

. Maricopa County Bar Association, Paralegal Division - Member

. Associate in Applied Science with High Distinction, Paralegal Studies,

Phoenix College

PROFESSIONAL EXPERIENCE

PETSMART, INC., Phoenix, AZ - Administrative Assistant/Office

Administration 2010 to Present

. Assistant to V. P. and Deputy General Counsel maintaining real estate

negotiation files and lease administration for 1200+ locations

. Duties include correspondence production, management of timelines for new

store openings, conducting estoppels due diligence, creation of estoppels

and SNDA's, coordinating negotiation, lease and related real-time

information with legal and paralegal staff, maintaining bi-weekly

department meeting minutes and related follow up, assisting the zoning

manager with due diligence regarding new store negotiations

. Contract and Lease inquiry support: Enterprise wide Tier I support for

all lease and RE contract matters: Responsible for review, summation and

preliminary findings prior to hand off to Tier II for review and approval.

. As a special assignment I was responsible for organizing and managing the

relocation of the legal divisions of the company comprising 50 employees

while maintaining maximum operational capability and efficiency. My

duties ranged from infrastructure and support services viability to

individual's office contents and special needs.

. Responsible for event planning for the department entailing in-house

events as well as large-scale offsite functions.

GALBUT & GALBUT, Phoenix, AZ - Executive Assistant / Office Admin / Legal

Assistant 2008-2009

. Served as Executive Assistant to firm founder and owner providing timely

and confidential scheduling, communications, information management, and

administrative support in a demanding environment

. Managed internal administrative processes for staff of three to assure

effective value-driven results while coordinating multiple directives by

firm Partners

. Kept Partners aware of and responsive to AP/AR related issues and

provided on-going follow up. Served as key communications link between

Partners regarding these matters

. Responded immediately to urgent client and vendor issues to assure rapid

response and confidentiality

. Provided timely support to five attorneys covering calendaring, document

preparation, and transcription in a high end litigation and business law

practice environment

ZANON LAW FIRM, Phoenix, AZ - Executive Assistant / Records Management

2008

. Maintained client contact, facilitated meetings and appointments, located

and integrated client and legal documents for firm founder and owner

. Designed and restructured historical client and billing records and

created on-going practices to improve the efficiency of information

management in family law environment

ENGLE HOMES, Phoenix, AZ - Sales Executive

2004-2007

. Served buyer, lender, builder, escrow and Corporate information needs by

careful records creation, management and reporting

. Responsible for conducting and managing the entire sales process and

information management duties including initial prospect interface and

sales, purchase contract negotiations, contract preparation and execution,

construction progress liaison, lender support, escrow instructions and

closings

. Awarded as key player in developing, managing and closing over 40 million

dollars in sales within three years

CALEGARI COURT REPORTING AGENCY, San Jose, CA - Owner-Operator 1986-

2007

Managed and assigned daily phone and internet reservations for up to 10

independent court reporters and proofreaders across multiple specialties

in three Counties to successfully meet law firm needs

. Securely handled, managed, and retained sealed litigation documents and

confidential Grand Jury proceedings

. Marked 5,000+ exhibits without delays or errors; maintained project lists

and updated status regularly

. Resolved irregular operations issues within scheduling system to maintain

quality assurance

. Responded to stringent deadlines in supplying accurate and expedited

transcripts

. Managed business records and database files across multiple conversions

EDUCATION

Phoenix College, Associate in Applied Science with High Distinction,

Paralegal Studies, Phoenix, AZ

Academy of Stenographic Arts, Stenographer, San Francisco, CA

Arizona School of Real Estate, Scottsdale, AZ

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