I am a highly focused, passionate, driven and goal oriented Executive

Assistant with a history in utilizing my organizational, management,

creative and team building skills to strengthen company infrastructures and

reach common corporate goals.

Qualification Summary

> Successful in fostering a "team spirit" while working cross

functionally in high pressure situations

> Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Microsoft

Publisher, Access and familiar with Visio, DataFlo, Adobe Acrobat

Professional and Concur Expense Reporting

> Certified Notary Public - Commission February 6, 2008 through

February 5, 2012

> Experienced in managing highly confidential information

> Possess strong negotiation, people, written and verbal communication

skills

Professional Experience

Advanced Bionics Corporation; Valencia, CA

02/2001 - 11/2009

Executive Assistant to Sr. Vice President of Corporate Administration

Responsibilities:

> Right arm to Sr. VP by managing daily activities for his office, i.e.,

calendar, scheduled meetings, oversight of projects, scheduled travel

and interfaced on his behalf with internal and external contacts while

maintaining the highest level of confidentiality

> Supervised two Assistants in support of 12 Department Directors and

staff (120+ members)

> Supported department heads and staff members

o Handled contract management

o Report processing/follow-up,

o Managed department projects

o Retained various departmental records

o Provided additional administrative support where needed

> Oversaw scheduling and management of international and domestic travel

for busy, fast paced marketing team

> Supervised training of 100 + employees as required by the FDA; Created

system for tracking status

o Ensured that all staff members were trained to meet deadlines as

required for compliance with the FDA

o Training information collected/recorded and audited for accuracy

o Training records retained as required by our Quality System

Requirements (QSR)

> Led Administrative Support Committee & Team of 20+ members

> Spearheaded cost cutting project anticipated to save 15%+ in office

supply expenses

> Held Quarterly Administrative Support meetings that included

scheduling guest speakers that spoke to specific interests or concerns

of the Administrative Team

> Created and maintained Executive Assistant Procedures Manual

Susan D. Smith

Professional Experience (Continued)

Advanced Bionics Corporation; Valencia, CA

02/2001 - 11/2009

Executive Assistant to Sr. Vice President of Corporate Administration

Responsibilities:

> Created & maintained Administrative Reference System for Support Team

(available via shared folders) consisting of:

o Meeting Minutes/Agendas & Presentations given at Quarterly

Support meetings

o Policies & Procedures by Department as applicable

o Helpful links; Time zones, Country Codes for International

calls, Currency Conversions, etc.

o Forms and updates

o Hotels and negotiated rates, amenities, contact information,

etc.

o Caterers; menus, costs, including delivery fees, contacts, etc.

o Limo Services; listed approved vendors, rates, services, contact

information, etc.

> Worked with Facilities, department leaders and staff members in

coordinating activities related to a new facility build-out and

complete relocation of our Corporate offices in Valencia

> Coordinated onsite/offsite lunches, meetings & events

> Negotiated catering agreements with restaurants for use company-wide

> Notarized signatures (Acknowledgements) as needed

Additional Relevant Experience

Along with my recent, extensive experience in Executive Administration,

prior to my employment with Advanced Bionics, I worked in Human Resources

and Office Management. I have been responsible for the following

functions:

Payroll Recruiting

Employee Benefits Management Safety

ETC Employee Transportation Coordinator - Prepared Rideshare program

approved by the AQMD

Researching and Negotiating agreements for office equipment, i.e.,

copiers, phone systems, furniture, etc.

Professional Development

Access Database Level I (Software Training)

Communicating with Tact & Diplomacy (Skillpath Seminars)

Notary Training - NNA (Notary Public Certification Training Class)

Member of National Notary Association (Notary Public)

Canyon Country, CA 91351

Phone: 661-***-****

abg7f6@r.postjobfree.com

Susan D. Smith

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