Sales Assistant

SUMMARY Executive Assistant with more than twenty years of progressive

and diverse business experience. Demonstrated track record for outstanding

professionalism, organizational and communication skills combined with

unparalleled loyalty, reliability, diligence, dedication, attention to

detail, adaptability and learning aptitude necessary to succeed and excel.

COMPUTER SKILLS

Windows proficient: Microsoft Office 97 & 2000, XP (Word,

Excel, PowerPoint, Outlook), Lotus Notes, FirstClass and

Internet research. Familiar with Microsoft Project and Visio.

EXPERIENCE

6/09 to Present Ross Dress for Less New York Buying Office - New York, NY

Executive Assistant to Senior Vice President

. Manage the SVP's calendar and coordinate meetings.

. Interact with vendors and senior management on

various issues.

. Coordinate interviews with out of town candidates

and reserve off-site conference rooms.

. Coordinate extensive travel arrangements.

. Prepare and track all expense reports, order office

supplies.

. Support and provide assistance to approximately 20

Buyers and Assistant Buyers.

. Create statistical reports and analyze relevant data

using Excel.

. Generate reports on a weekly basis.

. Prepare mid year and yearly reviews with strict

confidentiality.

. Compose data for seasonal planning.

. Monitor & track vacation and sick days.

. Plan orientation training schedule for new hires.

. Coordinate sales information weekly with the West

Coast office.

. Organize and distribute the division's Junior Blog

which entails taking pictures, downloading pictures,

formatting and

printing color copies.

2/08 to 6/09 Progenics Pharmaceuticals - Tarrytown, NY

Administrative Assistant to two IS Directors

. Managed the IS Director's calendars.

. Provided support to 2 Information Systems Directors

and the IS team, consisting of approximately 20

people.

. Prepared meeting agendas, attended departmental

meetings, and transcribed minutes.

. Prepared, revised, and updated PowerPoint

presentations.

. Revised; created department organizational charts

utilizing Microsoft Visio.

. Registered and scheduled Webinar meetings.

. Updated and revised Clintrace User Acceptance Test

Plan Test Scripts and DocCompliance Validation

binders.

. Maintained departmental group staff attendance.

. Coordinated travel plans and registered the IS team

members for various conferences.

. Prepared and submitted travel expense reports for

the IS group.

. Coordinated and updated quarterly and annual

accruals summary report for department budget.

. Managed and monitored the department's "IT Equipment

Request" folder.

. Participated in ongoing training sessions offered by

the company's learning center.

. Set up IT equipment in conference rooms for meetings

throughout the company.

4/07 to 2/08 Balchem Corporation - New Hampton, NY

Executive Assistant to General Manager & Vice President

of Animal Nutrition and Health

. Managed the calendar of the GM/VP, and coordinated

meetings for the global and domestic sales team.

. Provided support to the global and domestic sales

team, consisting of approximately 20 sales people.

. Coordinated interviews with out of state candidates,

arranged hotel accommodations, and provided area

information.

. Prepared, submitted and tracked travel expense

reports.

. Created and updated monthly T&E Expense Summary

Reports for each sales person.

. Booked extensive travel arrangements for GM/VP, and

sales team including international travel.

. Coordinated international business meetings,

reserved conference room facilities, secured required

presentation equipment.

. Worked with currency conversions

. Managed advertising projects, as well as the

advertising budget.

. Created and updated PowerPoint presentations;

created and updated extensive Excel spreadsheets.

. Created statistical reports and analyzed relevant

data using Excel.

. Reviewed invoices, verified accuracy, generated a

P.O. number, and submitted check requests to initiate

payments.

5/05 to 4/07 Ross Dress for Less New York Buying Office - New York, NY

Executive Assistant to three Vice Presidents

. Managed the calendars and coordinated meetings for

three VPs.

. Interacted with vendors and senior management.

. Prepared and tracked all expense reports, ordered

office supplies.

. Supported and provided assistance to approximately

20 Buyers and Assistant Buyers.

. Created statistical reports and analyzed relevant

data using Excel.

. Generated reports on a weekly basis.

. Prepared mid year and yearly reviews with strict

confidentiality.

. Composed data for seasonal planning.

. Monitored & tracked attendance.

. Planed orientation training schedules for new hires.

. Saved the company over a thousand dollars on the

travel budget.

8/91 - 12/04 Darlington Corporation - New York, NY

Executive Assistant to Executive Vice-President

. Managed the EVP's calendar and coordinated meetings.

. Handled information of a confidential nature with

sensitivity and discretion.

. Created and updated PowerPoint presentations;

created and updated extensive Excel spreadsheets.

. Acted as a liaison between the New York office and

HR department in the Rhode Island's corporate office.

. Managed petty cash expenses for the NY office,

including month end reconciliation.

. Consistent communication with overseas customers and

company representatives in order to initiate sample

and production orders.

. Confirmed ship dates, pricing, method of payment,

shipping instructions, and freight forwarder

information for accurate delivery.

. Presented and reviewed the fabric line to visiting

customers in the main showroom.

. Represented the company at industry trade shows

(Miami, Los Angeles, and Las Vegas).

EDUCATION KRISSLER BUSINESS INSTITUTE, 1985

Poughkeepsie, NY

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