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Administrative Assistant Sales

Location:
San Jose, California, 95135, United States
Posted:
March 13, 2011

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*** *******

San Jose, CA ***** P: 408-***-****

E: **********@*******.***

EXECUTIVE & ADMINISTRATIVE ASSISTANT

Flexible and organized administrative professional with extensive office

administrative support experience, supporting all major functions in

business management. Known for building strong and trusted working

relationships with department division management, adding value by freeing

supervisors to focus on business strategies. Uses intelligence, leadership

and a high-achievement mindset to help ensure organizational needs are met.

Areas of strength include:

Calendar Management

Program Coordination

Sales & Marketing Support

Purchasing & Inventory Management

Expense Control & Reporting

Website Development

Meeting & Event Coordination

Confidential Records Management

Presentation & Document Creation

A/P, A/R, & Bookkeeping

COMPUTER SKILLS: Microsoft Office Suite 2003 and 2007 (Word, Excel,

PowerPoint, Outlook), Word Perfect, Lotus Applications, QuickBooks, Mac

Emulate and Man Man accounting systems, Spinnsoft, Metaphase, File

MakerPro, basic CSS and HTML coding

WORK EXPERIENCE:

TEMPORARY RECEPTIONIST: (c/o Kelly Services), San Jose, CA 1/2010-

3/2011

Administrative support duties; answering multi-line telephone systems,

greeting and assisting vendors and clients, accounting support (account

payables & receivables), data entry, correspondence, coordination,

calendaring of meetings and appointments, ordering of office supplies,

filing, mail duties, running errands, handling of all pertinent office

machines and duties including knowledge of Microsoft Office Essential

applications.

SEASONAL TEMPORARY RETAIL ASSOCIATE: Macy's Eastridge Mall, San Jose, CA

11/2010-12/2011

PARAPROFESSIONAL AUTISTIC SPECIALIST: San Jose Unified School District, San

Jose, CA 1/2009-8/2009

EXECUTIVE ADMINISTRATIVE ASSISTANT: Blu Fine Art - Santana Row, San Jose,

CA 1/2008-8/2008

Executive Administrative Assistant: Assisted in all communications to

vendors and processing of all purchase agreement contracts with customers.

Reconciled accounts, generated month end reports and sales tax reports, and

managed all office account payables & receivables. Managed and researched

inventory shipments and products to vendors and customers, data entry of

all inventory and purchases into company database, functioned as sales

consultant on gallery floor and hostess for artist receptions.

CONTRACT ASSIGNMENTS: Kelly Services, San Jose, CA

1/2007-12/2007

Executive Administrative Assistant for San Jose State University: Provided

support to the Deans of the College of Business. Implemented and assisted

in the designation of grants and awards to faculty and student associations

within the department. Maintained student records, provided general

administrative support to the Dean's office, maintained and updated forms,

updated department's web site, maintained requisitions, acted as

receptionist, answered telephone and distributed mail.

Administrative Assistant for SVB Financial Group, Santa Clara, CA and VNUS

Medical Tech, San Jose, CA: Assisted in all general office duties;

receiving and dispensing company mail, answering of phones, usage of

pertinent office equipment, calendaring and correspondence, setting up

appointments, reserving conference rooms, ordering of supplies.

EXECUTIVE ASSISTANT: Phillips Gallery of Fine Art - Santana Row, San Jose,

CA 6/2005-12/2006

Set up and maintained company database. Created and developed website with

team, resulting in a 50 percent sales increase. Assisted and implemented

innovative pricing strategies and financial analysis, generated financial

reports, functioned as sales consultant on gallery floor and hostess for

artist receptions.

DOCUMENT CONTROL TECHNICIAN: Baxter Bioscience, Hayward, CA

3/2004-1/2005

Reviewed, revised and reformatted quality assurance documents. Edited and

entered pertinent data into compliance documents. Electronically

transferred document files into a new file management system.

EDUCATION:

BA in Humanities and Arts, San Jose State University, San Jose, CA

AA in Liberal Arts, Ohlone Junior College, Fremont, CA



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