Administrative Assistant High School

OBJECTIVE

To obtain a position utilizing my ** years of experience in

the construction industry, estimating, recordkeeping and

coordinating builders, subcontractors and customers.

PROFESSIONAL SUMMARY

Knowledge of most aspects of construction management,

operations and accounting. Excellent at motivating and

supporting team with special skills in organization and

problem solving. Task efficient with strong communication

and interpersonal skills with a high level of discretion

for confidential work and sensitive information.

EXPERIENCE

Mitchel's Chimney & Masonry Specialists, Inc.

President

April 2003- Present

Management Duties

. Director of operations

. Manage company of 13 employees 2 office employees and 11

field employees

. Build and implement company training and development

initiatives

. Maintain and implement policies, procedures, practices, and

communications

. Develop strategies, policies, and systems to support dynamic

growth

. Responsible for company budget; management and development

. Analysis of P&L, balance sheets and statement of cash flows

. Develop warranty service policies and standards

. Wrote and edited employee handbook

Operations Duties

. Schedule, plan, order and kit all field jobs

. Liaison between customer and field personnel

. Schedule Inspections and attend all county inspections

. Plan and schedule all continuing education classes

. Manage schedule, planned events and travel

. Manage all aspects of inventory

. Maintain the renewal and payment of all state and county

licensing

. Responsible for obtaining all construction permits

. Prepare spreadsheets, proposals and contracts

. Prepare agenda's and type minutes for all business meetings

. Monitor field personnel

. Negotiate contracts with customer and subcontractors

Accounting Duties

. Reconcile and manage all accounts

. Responsible for Payroll, Payroll taxes and reports

. Proficient in all Intuit Payroll software, ADP software and

Corporate Payroll Services Software

. Proficient in Quickbooks, Quickbooks Pro and Quickbooks

Contractor Edition

. Accounts receivable and Payable

. Prepare all year end reports for accountant

. Manage QuickBooks with full administrative access

. Held full bank and check signing privileges

. Responsible for analyzing P&L reports, balance sheets and

statement of cash flows

. Prepare budget and budget analysis reports

. Cost management analysis

. Full Charge Bookkeeper

. Prepared all workers compensation and liability insurance

audits

Marketing Duties

. Designed and created company webpage,

(www.mitchelschimney.com)

. Responsible for ad creation, promotional ideas and

advertising

. Responsible for all aspect of social media marketing

. Design letterhead, van lettering and all signs for

business.

. Capable of strategy and content development

. Write and edited business development materials

. Plan and implement all trade shows and events

Petroleum Marketers Association of America

Arlington, VA

Sr. Administrative Assistant to the Vice President of Legislative Affairs

Nov. 1997 to April 2003

Legislative Assistant and PAC Treasurer

Political Action Committee (PAC) duties

. Coordinated and maintained schedule between our lobbyists

and members of Congress

. Planned and schedule appointments with members of congress

and our members

. Deposited all Federal PACs Funds

. Managed Checkbook

. Reconciled Federal PAC accounts

. Filed Federal Election Commission (FEC) reports

. Developed financial reports and spreadsheets for the Board

of Trustee's

. Accountable for invoicing and purchase orders

. Tracked state PAC totals for state association executives

. Organized political fundraisers and events, including PAC

Silent Auction

. Distributed thank you letters and contribution gifts

Government Affairs duties

. Registered Federal Lobbyist on behalf of PMAA

. Issue and bill tracking

. Internet research of all major issues.

. Scheduled and took minutes on conference calls and lobbying

meetings.

. Creating charts and spreadsheets for presentations.

. Administrative aide and support for all state executives

while at conferences and meetings.

. Wrote and edited articles for weekly publication.

. Responsible for all mailings

. Developed, edited, collated and mailed all distribution of

press kits.

. Typed draft bills for congressional hearings

. Meetings Moderator for committee meetings

. Wrote Minutes and Agendas for legislative meetings

. Edited and typed all bill drafts for congressional hearings

. Wrote " Dear Colleague" letters to members of congress

. Tracked and Tallied Issue letters

. Filed Lobbying reports

. Maintained the grassroots database

General Administrative duties

. Typed and proofread all correspondence articles and

comments.

. Typed, copied and prepared all documents for Trade shows.

. Created and maintained master filing system.

. Responsible for making travel arrangements.

. Managed schedules and making Capitol Hill appointments.

. Set up conference calls and reserved conference rooms

. Created, reports and spreadsheets

. Proficient in excel spreadsheets and strong understanding

of creating and using excel equations

. Responsible for event guest lists and RSVP's

EDUCATION: VA State Class A Contractor Since Dec 2008

Karen Stevenson, Bookkeeper Vienna, VA

QuickBooks Certified 2000

Northern Virginia Community College Woodbridge, VA

Business Management and Administration 1998

J. Sargent Reynolds College Richmond, VA

Business Management and Administration 1990-1991

Virginia Commonwealth University Richmond, VA

General Studies 1988-1989

McLean high School McLean, VA

High School Diploma 1984-1987

COMPUTER SKILLS: Access; MS word; MS Excel; Power Point; WordPerfect;

QuickBooks; Gnossos PAC software; Lobby Reports Software;

Front Page; Photo shop; Adobe Acrobat; and Internet

Research

PROFESSIONAL AFFILIATIONS: Congressional correspondent for the

National Chimney Sweep Guild. 2002

Treasurer of the Virginia Chimney Sweep Guild.

2003

Published: monthly political updates for "Sweep"

Magazine 2003

Chairperson, Government Affairs committee for SEHPBA

20011 2012

Elected Board Member, Virginia Representative for

SEHPBA 2009 2012

REFERENCES: References can be provided upon request.

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