Administrative Assistant Project Manager

Jan Hansen

Professional Overview

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Hard-working, multi-tasking Executive/Administrative Assistant with 15+

years experience supporting upper level management. Outstanding telephone,

customer service and communication skills. Strong work ethic, professional

demeanor and great initiative. Proficient in computer skills and

management of daily office operations.

Summary of Skills

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Executive support to upper-level Meeting and conference booking,

management set up and catering

Proficient in Microsoft Office Confidential correspondence

Minute-taking, editing, and distribution Planning and coordination of

employee events

Spreadsheet creation, entry and QuickBooks accounting skills

formulation Data archiving, filing,

Travel, hotel, car arrangements and photocopying

expense report preparation Small business owner

Work Experience

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Executive Assistant

January 3 to 24, 2011

BakBone Software/Quest Software

Temporary Executive Assistant support for CEO and CFO during acquisition

period. Handled air, hotel and car reservations, prepared expense reports,

calendaring, entry and maintenance of Merrill DataSite, off-site meeting

planning and other support as needed.

Executive Assistant/Office Coordinator

January 2005 to May 2010

Premier Research Group Ltd. - San Diego, CA

Executive support for Project Director and Project Managers. Handled

sponsor meeting minutes, edited and distributed to executive team. Booked

travel and prepared expense reports, set up meetings and conferences both

in-house as well as off-site. Handled all catering requirements for

meetings. Managed executive calendar, coordinated monthly office team

meetings and employee events for a group of 25. Prepared meeting

presentations, confidential correspondence and organized files. Developed

and implemented procedures manual for Executive Assistant position.

Coordinated with vendors and acted as liaison with building management.

Handled all mail and shipping.

Jan Hansen (cont.)

Administrative Assistant

September 2004 to December 2004

Neurocrine Biosciences - San Diego, CA

Completed a 3 month assignment in the clinical department of a local

biotech company. Worked with Sr. Administrative Assistant in the

finalization of clinical trials documentation for new drug submission.

Maintained invoice binders, updated spreadsheets, data entry, filing and

photocopying. Handled meeting set up and catering for in-house meetings

and assisted with the unpacking and organization of records from their

recent move to a new facility.

Marketing Assistant (Part Time)

March 2003 to November 2004

Ecolink Environmental Chemicals Company - San Diego, CA

Generated sales leads for environmental chemical company based in Atlanta,

GA. Worked with 2 sales representatives to identify and contact utilities,

aerospace, aviation and manufacturing facilities for the purpose of

presenting environmentally preferred alternatives to hazardous chemicals.

Office Manager

December 2001 to March 2003

Iowa Golf Association - Des Moines, IA

Worked with Executive Director to set up and organize new state

headquarters. Handled membership administration, tournament administration

and processed invoices for accounts payable and receivable. Liaison to

Board of Directors, handled support calls from member clubs/courses on the

GHIN handicap system, coordinated all mailings and established and

maintained relationships with vendors. Compiled information, prepared

reports, scheduled and coordinated seminars and Board meetings. Answered

all incoming calls, ordered office supplies and greeted members and

visitors.

Project Coordinator

April 2001 to November 2001

Wireless Solutions - West Des Moines, IA

Worked with Project Manager to develop new cell tower locations for Nextel

Partners. Maintained project-specific deployment trackers, continually

updated project binders, coordinated the ordering of aeronautical

evaluations, FAA filing and land titles. Assisted with project close-outs

and handled all documentation control. Communicated with site acquisition

staff, legal counsel and A&E firms. Distributed evaluation packages to

contractors and tracked the lease process. Administrative responsibilities

including preparing zoning letters, faxing, filing and e-mail.

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