Karen Constandilo

**** ******** ******

La Jolla, CA 92037

858-***-****

abg60w@r.postjobfree.com

PROFESSIONAL SUMMARY

UNIVERSITY OF CALIFORNIA, SAN DIEGO

October 2007-January 2010

Physics Dept. Faculty Assistant

Manage the day-to-day operation of one or more research groups in the

Department of Physics. Independently develop procedures/workflow, triage

incoming business, research issues, and identify/resolve operational

problems. Advise group members on a broad range of administrative matters.

Provide executive assistance to assigned PI's. Write non-technical

material; proofread and edit both technical and non-technical material.

Assist with academic recruitment and review processes. Facilitate

personnel actions such as funding/status changes. Provide logistical

support for meetings/conferences/visitors. Coordinate complex travel

arrangements. Prepare contract & grant proposals/reports for submission.

Initiate expense reimbursement requests. Support group's purchasing

activity as well as handle research laboratory support functions such as

shipping/receiving hazardous materials.

SALK INSTITUTE

September 2005 - August 2007

Sr. Administrative Assistant - Office of Technology Management and

Accounting Department

Gene Expression Laboratory

Infectious Disease Laboratory

Office of Technology Management (OTM)

Provide support to Director-OTM, General Counsel, Patent Counsel, MTA

Coordinator and Senior Licensing Executive.

Responsible for original patent documents; maintaining all files and

databases. Order department supplies; process requests for expense

reimbursements. Arrange international and domestic travel. Internet

search engines using PubMed to obtain requested articles, as well as, greet

visitors, screen telephone calls and maintain calendars.

Long-term projects as needed and short-term projects as they arise.

ADECCO, OFFICETEAM TEMPORARY AGENCIES AND INDEPENDENT CONTRACTOR

September 2003 - August 2005

Provide support on various temporary assignments. Maintain calendars

coordinate meetings and prepare correspondence, presentation materials,

generate confidentiality agreements and consulting agreements, maintained

Board of Directors minutes and corporate documents. Also provide off-site

support, compiling research reports, articles and references requested from

scientific staff using Medline via PubMed, Ovid, and Biomedical Library at

UCSD, as assigned from several local biotech companies.

THE BURNHAM INSTITUTE

August 1999 - September 2003

Sr. Research Administrative Assistant - Neurobiology Department

Provided administrative support for 4 Principal Investigators and their

individual research labs of approximately 35 people in the Neurobiology

department. Prepared and submitted grants to NIH, DOD and other various

agencies. Prepared manuscripts for submission to various journals, meeting

all required specifications and deadlines. Organized bi-monthly meetings

for the department; arranged domestic and international travel for P.I.s

and visiting seminar speakers; maintained all department files and managed

daily events of the department.

GENSIA SICOR PHARMACEUTICALS

March 1997 - June 1999

Legal Administrative Assistant

Supported General Counsel, as well as officers of the company. Managed

highly confidential corporate files, personnel files and maintained patent

and trademark files. Managed calendars and coordinated meetings and

prepared correspondence, presentation materials, generating confidentiality

agreements and consulting agreements, maintained Board minutes and

corporate documents. Provided general benefits and employment information

based on established procedures and policies. Interacted with outside

investors, Board Members, Government and Regulatory Agencies.

WORLDxCHANGE COMMUNICATIONS

September 1995 - January 1997

Legal/Executive Administrative Assistant to Regulatory Counsel

Supervised staff of five in legal department and provided legal

administrative support to in-house counsel.

Prepared and filed monthly reports to the Public Utility Commission for all

states. Generated and maintained equipment leases and office space leases.

Prepared and maintained contracts for long distance carriers. Prepared

documents for filing with Federal and Superior Courts.

LAW FIRMS:

HARRINGTON, RUFF, RYDER & SBARDELATTI

February 1992 - July 1995

Legal Secretary to Sr. Associates & Paralegal

Supported two Sr. Associates and Paralegal in the following areas of law:

Business & Tax Planning; Corporations, Partnerships, & Joint Ventures;

Estate Administration; Estate Tax Return Preparation; Estate Planning;

Health Law, which involved the planning, development and operation of

medical practice groups and physician-hospital relationships; Contracting

between physicians and hospitals; Employer/Employee Relations, Employment

Agreements, Qualified Retirement Plans, Defined Benefit Pension Plans,

Money Purchase Pension Plans, Tax Controversy Representation, and Profit

Sharing Plans.

SHENAS, SHAW & SPEIVAK, APC

August 1987 - January 1992

Legal Administrative Secretary to Partners & Associates

Transactional law. Supported three attorneys.

Business & Tax Planning; Corporations, Partnerships, & Joint Ventures;

Estate Administration.

EDUCATION

New Haven Academy of Business - Business, New Haven, Connecticut

Housatonic Community College - Business, Bridgeport, Connecticut

SKILLS AND QUALIFICATIONS

Proficient in both Macintosh and Windows operating systems.

Professional appearance and demeanor.

Strong written and verbal communication and organizational skills.

Highly motivated with strong attention to detail.

Prioritizing and multi-tasking abilities.

Self-sufficient and resourceful.

Flexibility in a changing environment.

Dictaphone transcription, typing speed 70wpm.

SOFTWARE:

Microsoft Office (Word, Excel, Powerpoint), Photoshop & Acrobat PDF,

Endnote, FileMakerPro, Power Term TelNet (database). Internet

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