Project Manager Assistant

Jae Jones Harris

***********@*****.*** 510-***-****

Executive/Personal Assistant ( HR Administrator

Confidentiality: Ability to manage sensitive and confidential situations

effectively and proficiently.

Communication: Facilitate open dialogue with all levels of employees and

understand cultural differences.

Public Relations: Superb interpersonal skills with constructive and

engaging business finesse.

Personal Image: Refined fashion conscious appearance to represent a

dynamic company.

Core competencies include:

Polished Personal/Executive Capable of multitasking and detailed

Assistant partnership with C-Level follow though in a rapid paced

Executives company

Working in private residences, Aptitude to balance assertiveness

start-ups, corporations & with grace under fire

philanthropic organizations

PROFESSIONAL EXPERIENCE

EXECUTIVE ASSISTANT/PROJECT MANAGER ( 2/2010 - Present (Part-time)

EDGE FINANCIAL GROUP, LLC ( Sacramento, California

. Assistant to CEO, coordinate travel arrangements, oversee calendars;

proof and edit presentations, agreements, proposals and other

correspondence

. Setup office & HR operations; Coordination of events, luncheons,

dinners and clients meetings

. Organize/track project transactions, interact with Investors, Lenders,

RE Brokers, Appraisers

EXECUTIVE ASSISTANT/HUMAN RESOURCES MANAGER ( 7/2009 - 2/2010 (Laid off)

SOUTHLAND CONSTRUCTION MANAGEMENT INC ( Pleasanton, California

. Assisted CEO/President & General Contractor/Superintendent with staying

organized and on task with critical path items, calendar management,

schedule & attend meetings when necessary

. Coordinated travel arrangements and itineraries, onsite and offsite event

planning

. Public relations with sales leads, current and potential clients,

investors and vendors

. Filed and retrieved corporate documents and records; online and offline

researching

. Researched and obtained Subcontractors' quotes and equipment rental

pricing for projects

. Organized start-up & close-out binders for the Superintendent and Project

Managers

. Systemized bid documents for new estimates and (RFP) forms, prepared

instructions to bidders (ITB), worked with contractors on specs, obtained

insurance certificates and pre-lien notices

. Prioritized and administered multiple projects, follow through on issues,

email & call screening

. Prepared expense reports; create presentations, correspondence and

reports

. Orchestrated all Human Resource issues including recruiting and New Hire

processing, set up and maintained employee files, distribution of

employee equipment and managing health benefits

. Supervised Receptionist and Administrative staff, additional support to

Operations and Accounting

EXECUTIVE/PERSONAL ASSISTANT/HUMAN RESOURCES MANAGER ( 4/2007 - 6/2009

BUILDERS INTEGRATED CONSTRUCTION/SEAVIEW RE DEVELOPERS ( Pittsburg,

California

. CEO's right-hand assistant, construction & RE project manager, office

relocation coordinator

. Overseen heavy professional and personal calendar; handled all travel

arrangements and created detailed itineraries; attended to personal

shopping, event planning, house hunting, interior design

. Managed CEO's business bank accounts and acted as personal representative

on all matters

. Set up monthly expense reports; handled CEO and company's accounts

payable & receivables

. Filed and retrieved corporate documents and records; online and offline

researching

. Supported activities for the office team such as answering telephones,

assisting and resolving problems, inquiries of visitors, reviewed and

controlled incoming and outgoing correspondence and follow-up of

operational commitments

. One-Woman HR Department for a successful startup construction company; 50

employees

. Created New Hires process; posted jobs online; screened and interviewed

candidates

. Responsible for all new hires, on-boarding, terminations, layoffs,

payroll

. Coordinated construction timelines, job walks, deliverables; secured

necessary permits, licenses

. Provided pleasant communication between Clients, Legal Counsel, Insurance

Broker, Inspectors

. Developed database and filing systems for properties, projects,

contractors, vendors

. Managed marketing to attract new clients; daily interaction with

Homeowners, Developers, Realtors, Brokers; managed properties, performed

property inspections and Homeowner tours

Selected Achievement:

o Built team from 8 part-time independent contractors to 48 full-time

office and field employees

o Consistently developed PR strategies to attract sustainable

relationships with residential and commercial property owners,

Realtors, Brokers, vendors and contractors

EXECUTIVE ASSISTANT/ASSISTANT HUMAN RESOURCE MANAGER ( 2/2006 - 4/2007

NANOMIX NANOTECHNOLOGY, INC. (START-UP) ( Emeryville, California

. Assistant to CEO and CFO; gatekeeper of personal & business affairs,

calendars and schedules

. Implemented one-on-one daily 30-minute updates with CEO and CFO to keep

them abreast of projects, research status, email/voicemail messages,

correspondence and client interaction

. Synchronized Round-D Series BOD and Investor presentations, conference

calls and meetings in efforts to secure continued startup capital;

coordinated domestic & international travel plans

. Coordinated company events, Board of Directors and client meetings

(catering, venue, agenda)

. Assisted Human Resource Director with all aspects of the hiring process

. Screened, interviewed and prepared candidates for interviews with Hiring

Managers

. Created and mailed offer letter and packet; worked with IT for computer

setup of New Hires

. Processed all paperwork for New Hires including NDA's, I-9, W-4,

Insurance forms, etc.

. Scheduled, coordinated and conducted New Hire orientations and exit

interviews

. Updated and maintained agency contact lists and databases; posted jobs on

company website

. Managed and maintained employee access cards, parking passes, company

phone directory

Selected Achievements:

o Stepped to forefront of HR Management within three months due to HR

Director's Medical Leave

o Effectively administered yearly Open Enrollment for the company with

no errors or omissions

EXECUTIVE PERSONAL ASSISTANT/OFFICE ADMINISTRATOR ( 3/2002 - 1/2006

CTV RECOVERY & TRANSITION ORGANIZATION (Oakland, California

. Assisted CEO with all administrative operations within private home &

setup of corporate office

. Screened all calls and correspondence; addressed emails on behalf of

Executive

. Setup travel arrangements and itineraries, maintained CEO's personal &

business calendar

. Available to Executive via blackberry & laptop for after hours assistance

when needed

. Daily interaction with Judges, Attorneys, Parole/Probation Officers and

Child Protection Providers

. Management of properties, supervised household staff, interaction with

family and contractors

. Interior design of properties, grocery and gift shopping, represent

Executive at events

. Coordinated classes, BOD's meetings, business/social luncheons,

dinners, fundraising events

. Managed New Hire processing including offer letters, background checks,

drug screening, etc.

. Coordinated company training sessions, company onsite and offsite

event planning

EXECUTIVE ASSISTANT/LEGAL SECRETARY ( 4/1999 - 2/2002

QUADRAMED HEALTHCARE STARTUP TECHNOLOGY CORPORATION ( San Rafael,

California

. Executive Assistant to CFO/General Counsel, BOD Secretary and Sales &

Marketing EVP

. Worked with Investor Relations regarding Stock Options and Employee

Stock Plans

. Daily screening and filtering of Executive's voicemail and email

messages

. Orchestrated and maintained Executive's calendar, expense reports,

domestic & international travel itineraries

. Assisted through mergers and acquisitions by researching new targets

for site developments

. Composed Letter of Intent (LOI) to prospective tenants to outline

basic terms between Landlord and prospective tenants for lease

negotiations

. Reviewed, proofread/edit Lease Agreements and Covenants, Conditions &

Restrictions (CC & Rs)

. Coordinated corporate events, client meetings, Board of Director meetings

and teleconferences

. Composed and edit Sales & Marketing presentations, brochures, flyers,

banners

. Re-organized and maintained legal, corporate, client databases and filing

systems

LEGAL SECRETARY/EXECUTIVE ASSISTANT ( 12/1997 - 4/1999

MORRISON & FOERSTER LAW FIRM ( San Francisco, California

. Legal and administrative assistance to Corporate Partner and Associate

Attorneys

. Safeguarded and kept confidential all information, observations and

viewpoints regarding Firm and client business matters

. Ensured exemplary client service to all internal and external clients;

proactively promoted client service throughout department and among

teams; responded to peer requests with recognition that request serves

a client

. Organized and managed daily work flow to ensure timely completion of

all assignments

. Assisted in heavy daily scheduling and maintaining a detailed calendar

of all meetings and locations, activities, due dates and obligations

for the Partner

. Maintained awareness of each day's priorities, ensured all details

were in place and Partner was informed of upcoming activities;

coordination of the organization of papers and files; ensured on-going

maintenance of files

. Assisted Partner in project management, suggested and implemented

approaches to planning, organizing and managing resources; answered

and professionally handled all incoming telephone calls; screened as

appropriate

. Reviewed incoming correspondence and materials as needed; prioritized,

summarized and/or highlighted key topics, due dates, and obligations;

proceeded with action as appropriate

. Drafted routine correspondence and memoranda for Partner's review and

signature, as necessary

. Monitored all incoming e-mail for Partner and advised as necessary,

handled billable time

PERSONAL/EXECUTIVE ASSISTANT ( 4/1990 - 12/1997

Private Family Residence ( Napa/Green Valley, California

. Right-hand assistant to Executive and Family in their private home &

company office

. Overseen household & vehicle maintenance, correspondence, managing

paperwork, errands

. Event planning, domestic and international travel, property

management, shopping

. Coordination of luncheons, dinners and various social events, worked

on philanthropy projects

. Available 24/7 via mobile telephone and laptop, liaison with clients,

attorneys, vendors, contractors

Skill Set

Typing (70 wpm) Microsoft PowerPoint

Adobe Acrobat

Microsoft Word Microsoft Publisher ACT

Microsoft Excel Microsoft Access WebEx

Microsoft Outlook Google Docs

QuickBooks

Education

Napa Valley College, Napa, CA - Business & Computer Studies Certificate

Fairfield-Suisun Business School, Fairfield, CA - Business Administration

Certificate

Tripp Theology Institute, Marion, NC - Associate of Theology Degree - 2002

Tripp Theology Institute, Marion, NC - Bachelor of Theology Degree - 2004

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