Manager Administrative Assistant

Elisa P. Ranck

Cell: 610-***-**** Home: 717-***-****

abg2tc@r.postjobfree.com

http://www.linkedin.com/pub/elisa-ranck

Summary

Executive Administrative Assistant with 20+ years experience in the

pharmaceutical industry. Enthusiastic, resourceful, results-oriented

professional with a proven ability to initiate and manage diverse

administrative projects. Proactive, responsive and adaptable, with

excellent communication and interpersonal skills. Recognized by senior

leadership as a strong relationship-builder and a loyal and trusted

advisor.

Computer Skills

Microsoft Word, SAP, Excel, PowerPoint, GroupWise, Outlook, Lotus Notes,

Delta View Workshare

Professional Experience

IKON Office Solutions, A RICOH Company, Malvern, PA (2011 -

present)

Executive Administrative Assistant - Transactional Law

.Provides exceptional support to the Vice President, Transactional Law, two

Sr. Attorneys, four Attorneys and the Contract Manager.

.Performs executive administrative duties which include creating

correspondence, answering multiple telephone lines, filing, faxing,

scanning, ordering supplies, meeting planning and maintaining confidential

legal documents.

.Maintains private and company confidential files, records and issues.

.Manages and organizes eight appointment calendars in Outlook and Lotus

Notes and schedules meetings for clients throughout the U.S.

.Organizes and submits expense reports and receipts for approval through

the company Concur database.

.Coordinates travel arrangements and itineraries with Corporate Orbitz

Travel for local and off-site locations.

.Uses the Deltaview Workshare Comparison database to compare original and

modified legal documents.

.Back-up to the Executive Administrative Assistant, Employment and

Litigation Law.

ExecuPharm, Inc., Norristown, PA (2010 - 2011)

Clinical Trial Associate (Pfizer Contractor)

.Responsible for executing assigned tasks to ensure project deliverables

are met.

.Use technical knowledge and experience to work with the Study Manager and

others as required proactively identifying and anticipating issues and

developing possible solutions.

.Keep up to date with information and disseminate as necessary/required.

.Liaise with outside vendors as directed to ensure study deliverables are

met. For trials using external vendors contribute to documentation, and

set up activities to facilitate efficient work flow.

.Support investigator meeting preparation and collection/distribution of

materials.

.Liaise between the centralized group and the Study Manager for issues and

status related to oversight of the IIP process.

.Responsible for maintaining study information on a variety of databases

(other than OC), tracking this information and preparing status reports as

required. Review for data inconsistencies within and across various

databases. Take appropriate corrective actions to resolve issues that are

identified.

.Responsible for ordering clinical trial supplies, applies technical

knowledge to recognize problems or delays. Takes action to prevent or

address issues, informs Study Manager as appropriate.

.Manage clinical, regulatory and study-related documents; review documents

for completeness, accuracy and compliance with protocol and appropriate

regulations.

Pfizer, Inc., Great Valley, PA (2000 - 2010)

(formerly Wyeth Pharmaceuticals)

HR Coordinator - Human Resources Employee Records and Production

.Maintain active and inactive employee records with in-house and off-site

archive retention.

.Key team member in the creation and continued maintenance of the company-

based Employee Action Notice (EAN) Human Resources tracking database;

including the global guidelines and processes.

.Daily communication with Staffing, Recruiting and Payroll to ensure new

hire paperwork is accurately and completely received

.Independently initiates, tracks and reports the status of highly

confidential Domestic and International employee personnel transactions

(new hires, promotions, terminations, etc.) within guidelines/policies of

Wyeth and determine impact of approval on HRIS coding structures utilizing

the EAN database. Consistently meeting and exceeding 24 hour turn around

with complete accuracy.

.Audit and verify employee personnel information (salary, supervisor, org

structure, location, etc.) utilizing SAP.

.Daily confidential personnel-related communications within the Domestic

and International organization including Executive Management. This

includes four divisions (Pharmaceuticals, Corporate, Consumer Healthcare

and Animal Health) with a total of 202 global locations.

.Prepare correspondence; manage calendars and other daily administrative

support.

Wyeth Pharmaceuticals, Radnor, PA (1993 - 2000)

Sr. Administrator II - Employee Involvement and Staff Development

.Key team member in the design and development of the Ideas In The

Workplace employee suggestion program.

.Administered all aspects of the Ideas In The Workplace program. Received

cost savings and revenue-generated ideas from 16 domestic sites to

review/evaluate and forward with appropriate correspondence to site head.

.Summarize with correspondence to evaluators and suggesters regarding the

implementation of new company ideas.

.Facilitated and coordinated monthly committee meetings to determine award

amounts and administer award process. Provide feedback and status reports

to management to measure and improve program.

.Structured the quarterly Ideas News Bulletin distributed to 16 domestic

locations, approximately 15,000 employees. Organized and distribution of

the employee award check, plaque and photo for each News Bulletin.

.Prepare correspondence; manage calendars and other daily administrative

support to the Director and Supervisor.

Wyeth-Ayerst Pharmaceuticals, Radnor, PA (1989 - 1993)

Sr. Administrator - Sales Training and Development, Marketing and Sales

Operations

.Supported the Assistant Vice President and the Director, Sales Training,

Manager of Career Development and the Group Training Manager; daily

correspondence, calendars and travel arrangements for conferences and

district meetings.

.Contributed to the design, assembled and distributed Sales Training

materials to Territory Reps, District Managers and Area Business Directors.

.Back up support to the Sales Training Coordinators at the Sales Training

and Development Center.

Other Professional Experience

Eastern Airlines, Miami, FL

Senior Secretary - Security Division

.Supported the Manager of Security, four Supervisors and 25 Security

Officers with correspondence, scheduling meetings and confidential security

issues.

.Preparation, distribution and manage photo identification badges and

fingerprinting for new hires for all North America hubs.

Education

Miami Dade College, Miami, FL

Awards

Numerous Wyeth Special Recognition Awards

2003 - Certificate of Achievement

Volunteer

Company wide programs: United Way, US Savings Bonds, Wyeth Scholarships,

Take your Children to Work, American Cancer Society, Breast Cancer

Awareness

Wyeth Softball Team for two years

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