Project Manager Assistant
Resume:
MaryKay Hoag
Orlando, Florida *2804
abg26y@r.postjobfree.com
PROFESSIONAL SUMMARY
Experienced in the administrative skills from clerk to Office Manager with
excellent interpersonal, organizational, and technical skills, multi
tasking in a fast paced environment.
WORK EXPERIENCE
The Morganti Group, Inc.: 2008 - 2011
Project Administrator
. Processed contracts, change orders, requests for information, bid
solicitation, accounts payable, and coordinated insurance
compliance.
. Procured supplies.
. Developed an outlook reminder system to alert deadlines on contract
documents.
Associate Staffing & Placement, Inc. 2008 - 2008
Project Administrator
. Developed an approved contractors list making it easier for project
managers and construction managers to choose pre-approved building
partners.
. Processed contracts, change orders, requests for information, bid
solicitation, coordinated insurance compliance.
. Designed and developed special projects for company cultural events.
Lennar Homes Land Division: 2005 - 2007
Purchasing Assistant
Processed contracts, change orders, requests for information, bid
solicitation, coordinated insurance compliance.
. Developed an approved contractors list making it easier for project
managers and construction managers to choose pre-approved building
partners.
. Designed and developed special projects for company cultural events.
Project Assistant to Vice President
Maintained the smooth flow of documents from project conception to
completed land development. Coordinated permit and engineering design
between owner, engineers, and county agencies. Updated meeting minutes,
project schedules. Requested funds to purchase services from utility
companies.
. Developed an excel template to automatically insert data into
required forms making the preparation time less improving
productivity.
. Developed a tracking system to follow progress of permits in process
to make sure that there was no time lag and no permits were missed.
. Designed and produced powerpoint presentations to inform associates
of processes involved in land development.
. Developed an e-mail reminder system to alert Vice President to
upcoming milestone events.
. Managed calendar.
Christian Art Mall: 2004-2005
Website Administrator
Set up and maintained a client website uploading data and images,
responding to e-mail, submitted website to search engines and coordinated
with owner and hosting company, assisted in the selection of materials for
website, responded to requests from new artists and customers
Don King Concrete, Inc.: 2003-2004
Scheduler
Purchased and coordinated concrete and other building materials deliveries
requested by multiple superintendents, maintained records of deliveries,
inventory, and approved material invoices and approved payment of invoices.
. Established a computer data system for standardizing the ordering
materials providing concise and systematic inventory saving money on
over and under stocking.
Accounting Assistant
Prepared payroll, typed correspondence, filed, copied, updated employment
applications, reviewed applications, updated insurance records checked on
the current status of subcontractor's insurance.
. Established a maintenance log for routine maintenance on office
equipment alleviating downtime.
. Prepared sections of the company safety manual to comply with
government regulations in order to prevent accidents and avoid fines.
Apple -1: 2003-2003 & Act One: 2003-2003
Accounting Assistant
Secretary
Answered phones, filed, typed letters, copied, faxed, organized files, and
maintained correspondence and client relationships while officers were on
vacation.
JR Davis Construction, Inc.: 2002-2003
Project Manager Assistant
Coordinated all administrative matters with the project manager and
assisted safety director.
. Established a mail merge to complete safety meetings for foremen
translating them into Spanish making the safety meetings more employee
friendly and complying with current safety regulations.
Minnielli Concrete Construction, Inc.: 2000-2002
Office Manager
Established the main office site including policies and procedures,
equipment and services.
. Developed safety program writing the manuals and training employees
allowing the company to have a lower insurance cost.
. Maintained certification logs of staff and equipment.
. In charge of accounts payable and accounts receivable
. Organized and published up proposals, marketing materials and bids.
Michael Baker Corporation: 1986-2000
Contract Coordinator
Coordinated distribution of construction related documents, implemented and
supervised the job-site safety program, trained employees on construction
management software.
. Developed a tracking system for documenting status of construction
documents to control revision updates on plans.
Secretary
Coordinated administrative matters for field office.
SPECIAL SKILLS
Computer skills include:
Microsoft Word, Excel, Powerpoint, MS Project, JD Edwards, Word Perfect,
Lightshop, Lotus 1-2-3, Paint Shop Pro, Lotus Notes, Adobe Acrobat
Professional, Outlook, Expedition, Quickbooks Pro, HTML scripting
Notary Public
JLA Badged
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