Administrative Assistant Executive

LISA CARBONE

*** ****** *****, ****** *****, SC *9588 / Tel: 631-***-**** / E-mail:

***********@*****.***

EXPERIENCE

AMERICAN 24-HOUR FITNESS CLUBS, Myrtle Beach, SC May 2008 to

Present

Executive Assistant to President and Owner

. Acted as gatekeeper for fast-paced executive. Responsible for

correspondence, monitored and responded to e-mails. Handled confidential

matters, personal items and errands as necessary.

. Created financial statements and spreadsheets for banking activities on

multiple entities.

. Responded to membership inquiries, member correspondence and resolved

member issues.

. Prioritized and managed multiple projects simultaneously. Followed

through on issues timely.

. Worked with all vendors and suppliers, clients and staff for all

employee and firm matters.

. Liaison between accounting, legal, and banks on financial/tax

documentation for real estate and firm items.

. Ensured smooth and consistent business operations at all firm locations.

. Assisted with tenant and property issues, rent payments, managed

correspondence and lease agreements.

. Handled bank deposits, online banking and checkbooks, processed and paid

invoices, processed payroll.

. Monitored inventory and purchased supplies and technology systems.

. Assisted in website design/editing, e-mail marketing; promotional events

and advertising.

IMOWITZ KOENIG & CO., LLP, New York, NY April 2002 to April 2008

Executive Assistant to Partners and Managers

. Composed extensive client correspondence, maintained office files,

scheduled meetings, and reception.

. Prepared financial spreadsheets and documents for SEC filings, 1099s and

W2s.

. Arranged domestic travel, car service and accommodations.

. Liaison between the firm and building management on office issues and

procedures.

. Assisted with testing and interviewing of prospective candidates.

. Developed relationships with outside vendors to establish corporate

accounts.

. Planned special projects such as holiday dinners, outdoor events and

office relocations.

NATIONAL MUSIC PUBLISHERS' ASSOCIATION, New York, NY Oct 2001 to March

2002

Administrative Assistant to President (Sept 2001 - Temp)

. Maintained extensive membership database and client relations for the

organization.

. Handled significant communications via phone, e-mail and written

correspondence.

. Organized and prepared materials, articles and promotional mailings for

members.

. Prepared materials for Board of Directors meetings, calendar, travel,

conference call arrangements, and internet research assignments.

SITHE ENERGIES, INC., New York, NY (Est.) June 1995 to Feb 2001

Administrative Assistant to SVP/Chief Financial Officer, VP/Treasurer,

Assistant Treasurer

. Prepared financial spreadsheets for SEC filings; composed and typed

department correspondence.

. Handled account reconciliations, deposits, wire transfers, loan

correspondence and invoices.

. Scheduled business meetings, conference calls, travel arrangements and

expense reports.

. Provided switchboard and secretarial relief when necessary. Trained new

support staff.

. Maintained and utilized database software to coordinate mass mailings to

corporate clients.

. Assisted with specialized support projects incorporating sensitive and

confidential information.

AVX CORPORATION, New York, NY Sept 1991 to (Est.) June 1995

Administrative Assistant to HR Manager, Director of Corporate

Communications, SVP Marketing

. Composed correspondence, assisted with payroll and employee items,

reception and secretarial relief.

. Developed press kits, handled press releases, promotional mailings,

monitored advertising and budgets.

. Liaison for management on building issues and IT issues, performed

special projects.

EDUCATION

Queens College, Flushing, NY

BA in Italian Studies, Minor in Media Arts Communications 06/1991

Baruch College, New York, NY

Continuing Education, Entertainment Business Certificate 1999 to 2001

TECHNICAL SKILLS

Microsoft Office Suite: Word, Excel, Outlook and PowerPoint, Adobe

Acrobat, Checkfree Database Systems (Club Management), Intuit Homestead

(website), Constant Contact (e-mail marketing), Internet Research,

Typing: 78 wpm, Dictaphone, fast long-hand.

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