Administrative Assistant Customer Service

Sabrina Sanchez

Objective: Obtain an administrative position within a dynamic business unit

that will allow me to leverage my advanced administrative skills.

SUMMARY OF QUALIFICATIONS

. 5 plus years of administrative, customer service, sales support and

accounting experience.

. A team player with an aptitude to work with little to not supervision and

make quick independent decisions.

. Strong ability to multitask and prioritize a multitude of tasks and

projects; highly effective at meeting deadlines.

. Outstanding technical skills and proficient knowledge of: MS Office Suite

and web-based software applications/tools such as Microsoft Word,

Outlook, Excel, QuickBooks, and Great Plains.

. Experienced in working with various groups within an organization. Able

to work efficiently and provide effective support to various internal

business channels.

EMPLOYMENT HISTORY

Proteus Biomedical, Inc., Redwood City, CA 10/2007 to 8/2009

Accounts Payable Clerk

As an accounts payable clerk, I assumed the fixed asset project, which

included managing full inventory of all office equipment purchased. I also

assisted the "staff accountant" with tasks that needed to be completed

daily.

. Processed purchase related invoices via three way matching process.

. Entered invoices into to QuickBooks and Excel.

. Kept track of packing slips and purchase orders.

. Filing of A/P and making labels for files when needed.

. Managed approvals from approvers (CEO, Director of Finance and

Administration) for invoices and payments.

. Coordinating asset tagging to ensure that all computer equipment,

office supplies and space was accounted for; responsible for the

preparation of equipment loan packages.

. Key team-member; actively participated in various special projects and

cost reduction savings initiatives and developed procedures for

implementation.

Long Term Contract Assignments 3/2006 to 10/2007

ChemoCentryx, Mountain View, CA

3/2007 to 10/2007

Administrative Assistant

. Direct support to senior management, included 3 Vice Presidents.

. Managed all aspects of travel arrangements (air, car, hotel); meetings,

as well as conference room calendars.

. Responsible for all company communication which included answering all

incoming calls, mail distribution, and catering weekly senior

management lunch meetings.

. Maintained company records via database and prepared new employee

handbooks along with confidential HR files for all new hires.

. Data entry using Excel.

. Processed purchase orders and helped with entering invoices into "Great

Plains" program.

Three Way Logistics, Santa Clara, CA

3/2006 to 2/2007

Administrative Assistant

. Direct support to senior management; 3 Vice Presidents and CEO.

. Prepared complex travel arrangements, managed daily calendars, opened

and distributed mail for approximately 70 employees

. Assisted Accounts Payable Department with processing vendor invoices

into the billing system, tracked and processed confidential invoices,

scanned invoices and reviewed for accuracy using Web Freight Pro

Program.

. Answered a multi-line phone system and directed all calls to the

appropriate party.

Retinal Diagnostic Center, Campbell, CA

5/2004 to 10/2005

Administrative Assistant

. Managed patient and insurance billing as well as posting of all

payments.

. Responsible for all aspects of patient account management; patient

charts, scheduling and confirming appointments, answering phones and

patient check-in.

. Managed all aspects of the front desk; performed data entry and filing

as required.

EDUCATION

Monta Vista High School

De Anza College; working towards BA in Business Management.

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