Sales Assistant

CAROLYN KAY HARTMAN

**** * ******** ***, #***

Clearwater, FL 33755-2112

Cell Phone Number 270-***-****

abg1pj@r.postjobfree.com or abg1pj@r.postjobfree.com

CAREER OBJECTIVE: To secure a position with an established firm/company utilizing

my knowledge and experience.

EDUCATION: Medical Office Technology

Somerset Technical College

Somerset, Kentucky 42501

Graduated May 28, 1999

Associates Degree in Applied Science

3.5 GPA

Russell County High School

Russell Springs, Kentucky 42642

Graduated May 1977

EMPLOYMENT: EXECUTIVE ADMINISTRATIVE

ASSISTANT

June 6, 2005 to Present

TANTUS TOBACCO, LLC

200 Progress Dr.

Russell Springs, KY 42642

Priority Job is to do whatever Mr. Cooper, President and

CEO, wants/needs, whenever Mr. Cooper wants/needs it

done. Including paying his personal bills and personal

banking, and any personal errands he needs done.

Schedule his appointments, screen his phone calls, greet his

appointments and escort them to either Mr. Cooper’s office

or the Conference Room, etc.

Company EFT’S, Deposits and take care of Petty Cash. I

am also the AP clerk and purchasing clerk, which involves:

entering Inventoried Purchase Orders in system as well as

Assign Numbers to Non-Inventoried Purchase Orders,

Enter Receiving of Inventoried Purchase Orders in system

and match receiving ticket to original PO, Match Non-

Inventoried PO’s to Original PO. Match All Invoices to

PO’s and enter in system. Write AP checks, match to

invoices and give to person who made original purchase for

review and then give to Mr. Cooper for authorization and

Carolyn Kay Hartman

Page 2

signature before mailing. Check and distribute all mail to

appropriate parties, as well as ensure that the postage meter

is kept with plenty of funds and supplies. Order Janitorial,

Office, Manufacturing and Shipping supplies as needed.

Fill in as receptionist when needed.

Write Rebate checks either every month or quarter,

depending on which product is on rebate how the contract

reads. Review expense vouchers sent in by sales reps and

authorize for payment. Write any/all checks to customers as

requested by Sales Dept.

Review, pay, and code to GL account all credit card

statements and insurance bills.

LEGAL ASSISTANT

March 2000 to November 2004

Law Offices of Sword & Broyles

303 West Columbia Street

P.O. Box 1222

Somerset KY 42502-1222

Answered telephones, took messages, spoke with potential

and existing clients, retrieved and logged mail, reviewed

clients files, completed Social Security applications,

appeals, and forms for existing clientele, requested and

submitted medical records, typed complaints,

interrogatories and briefs, ordered supplies, completed

settlement accounting statements, trained new employees,

traveled to file documents at the various local and federal

courts, scheduled hearings, scheduled court reporters for

depositions, scheduled appointments, opened and closed

files, transcribed fee time and letters, copied files at Social

Security Administration, and multiple other duties.

ADMISSION’S CLERK:

September 1999 to March 2000

Lake Cumberland Regional Hospital

P.O. Box 620

Somerset, KY 42502-0620

Answered telephones. Registration of all inpatients and

outpatients into the computer system. Transport patients to

room if needed.

EXPERIENCE: Multi-line telephone system,

Microsoft Office. Software including, Abacus, Phone Slips,

Time Slips, and

Carolyn Kay Hartman

Page 3

Mas 90. Copier, Scanner, Postage Meter, Poster Machines,

Facsimile Machines, Adding Machines, Binding Machines,

etc.

Notary in state of Kentucky.

SKILLS AND ABILITIES Skilled on alphabet keyboard

and numeric keypad, with the ability to key 40 plus words

per minute. The ability to make fast, simple, repeated

movements of the fingers, hands, and wrists. The ability to

speak clearly so that it understandable to a listener. The

ability to efficiently shift back and forth between two or

more activities or sources of information, The ability to

add, subtract, multiply, or divide quickly and correctly. The

ability to manage one’s own time and the time of others.

Assessing how well one is doing when learning or doing

something. Teaching others how to do something,

motivating, developing, and directing people as they work,

identifying the best people for the job. Talking to others to

effectively convey information. The ability to work under

pressure regarding deadlines. The ability to deal with the

public.

REFERENCES: Available upon request.

Contact this candidate