Administrative Assistant Management

GLORIA MEDINA

Temecula, CA *****

Phone: 951-***-****

E-mail: ********@*******.***

____________________________________________________________

EXECUTIVE Senior Executive Administrative Assistant with extensive

experience in the corporate, legal,

SUMMARY: advertising, business management and construction fields.

Proven ability to perform skills required by corporate

executive management teams. Strong organizational

knowledge, detail oriented, excellent time management

skills, highly confidential and a strong work ethic.

Travel, communications, filtering e-mails, scheduling of

meetings, travel expense. Compose and maintain

correspondence and corporate filing. Execution and

distribution of Meeting Minutes, coordination of business

and personal calendaring. Preparing expense reports and

timesheets, compose and maintain correspondence and filing

system.

EXPERIENCE: CONSULTING SERVICES Current

Administrative consulting services to education, marketing

and real estate organizations.

ADMINISTRATIVE ASSISTANT TO OWNER, VP CONSTRUCTION

PROWEST CONSTRUCTORS, WILDOMAR, CA 11/2006

- 5/2010

ENR Top 100 construction management and general contracting

company providing services throughout California, with a

focus on medical and education systems. Headquartered in

Wildomar, with multiple on-site construction offices.

Unique and specific administrative support to the

construction field included:

. Internet research on products, construction compliance

requirements and construction

environment definitions used in contracts and proposals.

. Purchasing of safety products for jobsite locations.

. Organizing and managing daily Safety and Man Count

Reports.

. Organizing and managing monthly Inspection and Accident

Reports.

Family member medical emergency in Chicago, Illinois

9/2005 - 11/2006

EXECUTIVE ASSISTANT TO FOUNDER & PRESIDENT

CHAPMAN, BIRD, GREY & TESSLER, INC., LOS ANGELES, CA

11/1998 - 9/2005

A leader in the entertainment field, providing business

management services to 40+ high profile award winning

actors, musicians, directors, writers, personal managers.

Unique and specific administrative support to the business

management field included:

. Daily interaction with high profile clients requiring

high degree of professionalism.

. Work of a highly confidential nature, necessitating

exposure to sensitive

information and contacts requiring discretion, judgment,

tact and diplomacy.

. President regularly out of office, filtering CEO's e-

mails and identifying critical

communications, emergencies, good judgment and decision

making.

ADMINISTRATIVE ASSISTANT TO SR. VP

SUGAR FOODS CORPORATION, NYC & LA

9/1995 - 9/1998

Multi million dollar privately held manufacturer to the

food industry. Branded products include Sweet 'N Low,

Sugar in the Raw, Super Snax, Crisp N Fresh Croutons.

Unique and specific administrative support to the business

management field included:

. Coordinating and organizing daily activities of Senior

Vice President, 8-member

Marketing team, and vendors.

. Sales support - preparation and execution of collateral /

POS and Sales Reports for

Regional Managers and Brokers.

. Organizing product and industry research surveys and

presentations.

. Maintain Corporate and Convention / Seminar Calendars.

. Traveling to on-site conventions to assist in

coordination.

EXECUTIVE ASSISTANT TO FOUNDER & PRESIDENT

DAWSON FOOD STRATEGIES, INC., MARINA DEL REY, CA

7/1987 - 9/1995

A leading full service marketing and communications firm

specializing in the foodservice area. Los Angeles

headquarter and full service Portland, Oregon offices.

Unique and specific administrative support to the business

management field included:

. President traveled 75% of time, daily interaction with

client presidents, senior and mid

level management.

. Daily managed approximately 15 employees and 15 regular

creative and production

vendors. Coordinate / administrate outside resources and

interact with vendors.

. Supervised banking, legal and accounting functions;

handled HR activities.

. Conducted competitive research for organization and

clients

SKILLS: MS SUITE, MULTI-LINE PHONE, TYPING 65, SPANISH

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