Sales Administrative Assistant

SKILLS:

Experience - an accomplished team player, with extensive software

(Microsoft Suite), organizational skills, technical expertise and

experience in support of upper-management

Technological Know-How - ability to quickly learn new software and

programs to achieve results

Self-Motivation - ability to self-start projects, stay motivated to

overcome setbacks and react quickly to changing priorities; strong

inner motivation to achieve positive outcomes and goals

Leadership - senior editor of "the Leadership Project" for two

semesters at Rutgers University which culminated in The Podium

publication; provide leadership to administrative staff

EXPERIENCE:

PALATIN TECHNOLOGIES, INC., Cranbury, NJ

Executive Assistant 12/2001 - Present

. Provide administrative, calendaring, extensive travel, expense

reporting and other support to the R & D Staff, Chief Medical

Officer, Director of Clinical Operations/Project Management and

Clinical staff

. Arrange off-site meetings with hotels and other meeting locations;

coordinate on and off-site meetings by preparing/compiling

presentations, assisting attendees with travel, scheduling conference

rooms

. Manage eRooms, adding participants and files; work with Foundation IP

software for Legal staff to add agreements, create/run active

consultants reports, etc.

. Submit in-house authored manuscripts to industry journals for

publications, using journal website tools

. Regulatory Affairs - format and process documents for submission to

the FDA; initiate routine submissions,(i.e. annual reports or

clinical study report submissions); keep electronic regulatory files

of all correspondence with the FDA.

. Research to keep abreast new of FDA guidances; maintain Access

databases of submissions; create and design new databases as

required.

. Learn new software, systems and concepts to keep abreast of changing

requirements

. Write procedures for administrative and office assistant positions;

provide direction for support staff

SEBER LOGISTICS CONSULTING, Skillman, NJ

Administrative Assistant 1/2001 - 8/2001

. Maintained calendars for CEO and VP; coordinated domestic and

international travel arrangements

. Prepared client proposals, presentations, and other reports using

Power Point, Excel and Word

. Coordinated appointments for client meetings and trade shows,

coordinated Marketing literature/giveaways for conventions

. Called clients on past due invoices; handled calls from clients for

information

. Updated corporate brochures, executive overviews, and literature for

shows, client presentations, etc.

EVONIK INC.

Administrative Secretary, Colorants & Biocides Sales & Marketing

1998 - 2000

. Supported VP/Gen'l Mgr - Sales, North America, VP/Gen'l Mgr -

Colorants Mktg Worldwide, Group Business Controller, and division

Marketing Directors: calendar, travel, meeting coordination,

presentation preparation, delegated responsibilities.

. Coordinated events for group: customer meetings at trade shows; off

and on-site meetings which involved compiling agenda items, arranging

food services, audio visual requirements; arranged parties as member

of corporate activities committee

EVONIK INC. (continued)

. Led results sharing team for administrative group by coordinating

implementation of cost savings ideas, compiled savings results for

executive review and approval of yearly group bonus.

. Assisted customers with billing discrepancies on competitive special

pricing, researched credits where due; issued memos for price

adjustments where applicable

. Provided direction to remote sales office secretaries.

. Administered ACT! Customer Contact Database of 7000+ customers &

prospects, responded to calls from remote and departmental users for

technical support; spearheaded mailings to targeted customer groups.

Secretary, Eastern/Southern Sales Office - Colorants, Additives, and

Biocides 1994 - 1998

. Built customer relationships by supplying requested literature,

product samples, and technical information;

. Continually updated customer database using ACT!; maintained files on

customer special pricing

. Generated sample order reports, enabling Marketing, sales force and

agents to follow up samples.

. Trained sales department secretaries on AS400 PRISM Sample Order

entry, order inquiries, etc.

Secretary - Treasury/Tax/Internal Auditing Groups - state tax

payments, typed tax returns 1993

Analytical Secretary - Lubricants/Plasticizers Group, prepared gov't

project bids, monthly reports 1992

TELCORDIA TECHNOLOGIES

Accounting Systems Division - Administrative Specialist 1987 - 1991

Contract Administration - Senior Support Associate 1985 - 1987

EDUCATION:

Rutgers Business School / Rutgers University College, New Brunswick,

NJ

BS - Accounting 2008, GPA 3.8

Middlesex County Community College, Edison, NJ

AA - Liberal Arts - Business, May 2004 (GPA 4.0), graduated summa cum

laude

REFERENCES: Available upon request.

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