Project Manager

Recruiter / Hiring Manager:

Please find attached my resume for your review. I ask that you consider my

resume (should it be within range of what you are seeking), even though I

am currently working in the construction Industry.

Due to the major layoffs in 2008 which affected many Project Coordinators

/ Executive Assistants like myself, I took the initiative to continue

employment even though it was outside Fortune 500 Companies. This choice

has allowed me to maintain employment and continue to utilize my skillsets

and gain additional experience and knowledge.

I am actively seeking employment at this time as the Construction Industry

has taken a major hit and my current employer will be moving forward with a

reduction in force.

During my career, I have gained valuable training, experience and

organizational skills within various departments such as:

Provide Assistance to: CEO, CFO, CIO, CTO, VP, Directors, Board of

Directors and staff

Proficient with: Microsoft, CRM/PMO, Purchasing, Web, Payroll Applications,

etc

Executive Support (Board of Directors Mtgs, Executive Steering Council

Mtgs, IT Leadership Groups)

Administrative Support (Calendars, Correspondence, Expense Reports, Travel,

etc)

Project Management (Budget, Material Build Coordination, MS Project

Schedule, Project Reporting)

Finance (Accounts Payable, Accounts Receivable, Forecasting,

Corporate/Project Budget)

Human Resource (Job Placement, Hiring, Termination, Employee Benefits)

Relocation / VISA (HB1 Coordinator, Employee Relocation coordinator)

Purchasing / Sales (Purchase Order, Outside / Inside Sales, Return

Materials Authorizations)

Audit Compliance (SOX 404 Compliance, ISO Compliance, Technical Writing for

Policies & Procedures)

IT/Help Desk (Policy/Procedures/Dept Project Mgmt - Client Services

Coordinator/Help Desk)

Engineering (Document Preparation, Engineering Change Orders, MarCom

Publications)

Contract Coordination (Legal Contractual Agreements, Service Agreements,

Lease Agreements, NDA's)

Construction (Project Manager, Billings, Contractor License upkeep, Office

management)

Real Estate / Mortgage (RE & Mortgage transactions, Jr Appraiser, Loan

Processing, etc)

Should you feel my skill set may be a match for your company, feel free to

contact me at 408-***-**** or via email at: *********@***.***. I am

available to interview at your convenience.

Regards,

Tonya Amor

APPLICATION KNOWLEDGE

Proficient w/ Microsoft Office (Word, Excel, Power Point, Project, Outlook,

Publisher, Visio, Access, One Note, SharePoint), SalesForce.com/SAP CRM,

QuickBooks, Ask Man Man, Reflections, Act!, Ariba-Baan-PeopleSoft-Oracle

Purchasing, Remedy IT Mgmt System, eRoom Database, ProTrack, PeopleSoft-

Concur Expense, Blackberry/Palm software support, SAP / UGS-Siemens PLM,

Kronos TimeKeeper, ADP Payroll), WebEx, MAC/PC Platform Proficient

SKILLS & QUALIFICATIONS

Provide Administrative & Project Coordination support to CEO, CFO, CTO,

CIO, EVP's and other management teams for various departments such as

Business Management, Legal, Finance, Worldwide Operations, IT, Sales,

Engineering, Warehouse, Construction and Real Estate. Liaise with high

profile clients, customers, global counterparts, management and staff.

Administrative

Provide support and training to Administrative staff and new associates in

office orientation as well as backup support to various dept Administrative

staff as needed. Able to multitask / manage multiple projects with ability

to complete projects thoroughly and on time.

Support communications needs by managing calendars (locally/globally),

answering phones and re-directing as needed; monitoring voicemail; and

maintaining customer database. Escalate issues that require manager's

immediate attention, maintain seamless meeting and travel schedules, plan

group events, while sustaining proficiency and efficiency in addition to

other aspects of job responsibilities.

Schedule, plan, and coordinates onsite/ offsite events and meetings,

including research and preparation of meeting materials. Coordinate meeting

logistics, including rates, location, catering, and transportation. Ensure

meeting attendees have appropriate meeting information, including

directions/maps. Prepare agendas and presentations, take notes, and

distribute meeting minutes. Track action items, communicate status. Meeting

set-ups include Webinar, Microsoft Live Meeting, presentation equipment,

and/or tele/video conferencing. Create presentations, maintain

organizational charts, create/organize Executive presentations for

Corporate Board Meetings, Strategic Planning and Budget Reviews.

Project Coordinator / Finance

Create & maintain Microsoft Project schedules for current projects during

R&D phase to market. Coordinate meetings, maintain minutes & action items.

Prepare & distribute monthly Executive Summary Report of global projects to

Executive Committee & Global leaders.

Analyze cost variance by comparing current budget plan against actual cost

to date. Resolve receiving / invoice discrepancies with Purchasing and

Vendor. Use project plans as a basis for maintaining and controlling

departmental expenses. Suggest opportunities for improvement & savings as

appropriate. Prepare finance delta presentation for quarterly budget

meetings. Create and manage project database, track project manhours and

cost used in conjunction with annual budget allocation. Gather, prepare and

review dept. quarterly goals. Work closely with all team members involved

in each project assigned locally & globally.

Credit / Collections

Review, setup customer request for Line of Credit based on company credit

history via Dun & Bradstreet reports. Responsible for contacting

delinquent customers to secure payment /schedule payment plans, print and

mailing monthly statements, review account histories with customers,

posting payments, credit memos and adjustments.

Engineering Assistant

Assist engineers with preparing and releasing specifications through

Document Control Process in conjunction with PMO software application.

Review specifications prior to document release; order ECO for changes as

needed. Assist with MarCom publication deadlines. Maintain Engineering

Technical Publication library for company. Manage 24 hour failure analysis

testing process, prepare failure reports and publish weekly.

Facilities / Safety Coordinator

Responsible for office space planning, workstation/lab area setup, computer

HW/SW requirements for new employees or relocation ensuring implementation

by IT, Maintenance/ Subs, etc in a reasonable time frame. Maintain space

planning/rolling summaries/location maps and directories. Create and manage

preventive maintenance schedules and timetables for building services.

Maintain archive library and files for building leases, maintenance

records, facility specifications, inspections, drawing and records. Assist

with company evacuation drills. Develop and distribute companywide safety

checklist for emergency evacuations during a fire/earthquake. Manage

department general relationship within Facilities and stay on top of issues

related to HW/SW tools, maintenance, inventory, upgrades, leases, purchases

etc. Assist IT/CAD with software beta testing

Human Resource / Payroll

Assist with recruitment of potential employment candidates, post

recruitment ads, receive and log new resumes, recruit at local job fairs,

schedule candidate interviews, conduct new hire orientations, process new

hire paperwork, process employee terminations. Assist with the facilitation

of employee benefit programs, employee relations, payroll and compensation

issues. Act as Employee Relocation & H1B Visa Coordinator for

new/transferring employees.

Process payroll. Manage record-keeping documents as necessary. Manage

sick/vacation/PTO logs. Manage Labor-tracking database for multiple depts.

Setup direct deposits accounts, notify bank to remove termed employee from

current payroll system as necessary.

IT Client Services

Review daily Remedy Software Help Desk IT trouble tickets ensuring

requests are responded to in a timely manner. Manage IT requirements for

US new hires (including hardware, software, account permissions, email

distribution lists and cell phone requests)

Responsible for maintaining email aliases, distribution lists, and shared

directories, including maintaining permissions. Manage information by

organizing and tracking various databases to generate reports. Manage

general department relationship with IT Dept via IT/Unix User Forums,

Manage Software License Agreements (SLA).

Legal

Maintain current, accurate files of Non Disclosure Agreements, Master

Service Agreements, Statement of Work, ICSAs and other legal documentation.

Administrative support to Corporate Legal Advisor. Organize litigation

documents. Draft and compose legal transcription and creation of client

correspondence including editing and proofreading as necessary. Prepare

case evaluations and deposition preparation packets. Maintain library of

proprietary documentation for reference. Monitor case status and procedure

reports and calendars.

Policy / Procedures

Develop and maintain company policies and procedures. Analyze and revise

existing administrative, operations and management controls including

standard practices, operating procedures, management systems, and reporting

documentation. Maintain standards for SOX compliance.

Procurement

Prepare Purchase Order Requisitions for US and Canada. Review purchase

order for proper authorization, coding and consolidation. Obtains quotes,

negotiate pricing, terms and conditions. Resolve problems with incorrectly

billed invoices, incorrect shipments, backorders and returns.

Construction

Provide Office Management support to Construction firm. Provide project

coordination, including information flow between office, field, vendors and

general contractors. Manage daily customer calls, schedule / dispatch

appointments as needed. Coordinate job start/job close.

Prepare Proposals, Bid presentation, Pre-qualifications. Process incoming

request for quotes & submittals. Perform contract reviews. Set-up Purchase

Order requests, contracts, and project files. Accept payment of service

fees. Manage advertisements, operation accounts, supplies, faxing, copying.

Manage project hours and budget. Process HUD payroll, Work with City

officials/General Contractor and other PMs for inspections and change

orders.

Maintain corporate contractor license status, workers compensation, bond

and general liability insurances. Update license information to all city's

that Corporate holds a license as well as home warranty companies,

suppliers and manufacturer service provider depts.

Trade Show / Exhibitor

Coordinate tradeshow events, negotiate booth fees, booth location, generate

& order advertisement & literature. Coordinate transport of exhibit

displays from manufacturers/office to and from tradeshows. Attend shows as

needed.

Experience

11/08-Present

Plumbwerx Plumbing Inc. (Construction)

Office / Project Manager

Primary Software Used: Quickbooks; Microsoft Suites including MS Project

04/07-10/08

Topcon Positioning Systems, (Project/Budget Coordinator/Executive Admin)

Project Coordinator/ PM to CTO, Engineering Director; Research &

Development Division

Primary Software Used: UGS-Siemens PLM; SharePoint; Microsoft Suites

including MS Project; Visio

11/06 - 04/07

Cisco Systems, (Contractor -Project Specific)

Project Coordinator / Executive Admin to VP Worldwide Tech Ops/Sales

Division

Primary Software Used: PeopleSoft Purchasing; SharePoint; Microsoft Suites

05/06 - 11/06

eBay, Inc (Contractor - Maternity leave coverage)

Executive Admin to VP Marketplace Strategy

Primary Software Used: Ariba Purchasing; Microsoft Suites

12/05 - 05/06

Solectron (Contractor - Maternity leave coverage)

Executive Admin to EVP Worldwide Operations, Chief Accounting Officer,

Internal Audit

Backup support to CEO

Primary Software Used: eRoom Database, Kronos TimeKeeper; Microsoft Suites,

Meeting Maker

04/05 - 12/05

Business Objects (Contractor - Project Specific)

Executive Admin/Project Specialist to CIO, SVP Business Intelligence, SVP

Global Applications

IT Client Services Coordinator

Primary Software Used: SalesForce.com; PeopleSoft/Oracle Expense &

Purchasing; Remedy IT; Microsoft Suites

11/04 - 04/05

Sanmina SCI (Contractor - Project Specific)

Executive Admin / IT Dept Project Coordinator to VP IT Security, VP Data

Warehouse

Primary Software Used: SalesForce.com; Microsoft Suites

04/98 - 11/04

Precision Plumbing (Construction)

Office Manager (Part-Time)

Primary Software Used: Quickbooks, Microsoft Suites including MS Project

04/00 - 07/02

Maxim Integrated Products, Inc

Executive Admin to SVP Portable Communications, VP Engineering

Primary Software Used: Microsoft Suites; Ariba Purchasing

02/00 - 04/00

Rosendin Electric (Temp)

Executive Admin to VP Highway Division, Estimators

Primary Software Used: Microsoft Suites

12/95 - 01/00

Fujitsu Microelectronics, Inc

Executive Admin to multi VP's and Directors / Safety Coordinator

(Engineering/LAN-WAN/Graphics Division)

Primary Software Used: Lotus Notes; Microsoft Suites; SAP / Ask-Man Man;

Visio

Contact this candidate